Careers in Administrative Support at PSPC for Employment Equity Group Members

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

WHO WE ARE LOOKING FOR:

• Do you want to be a key player in an organization that ranks as one of the best places to work with the Government of Canada?
• Do you want a career working alongside people who enjoy their work and where there are chances to grow, learn and develop?
• Are you a member of one of the following Employment Equity groups: Aboriginal persons, visible minorities or persons with disabilities?

THEN KEEP READING – YOU MAY BE WHO WE ARE LOOKING FOR!

WHY COME AND WORK WITH US?

At Public Services Procurement Canada (PSPC), we are committed to creating a diverse and inclusive workplace.

We want our employees to be who they are – people with a variety of ideas, abilities and lived experiences. Our differences are what make us strong and innovative.

We are also committed to your well-being and work-life balance. As a federal organization, we offer:

• Flexible work arrangements - possibility of teleworking, flexible hours and compressed work week schedules
• Excellent benefits that include pensions, medical and dental plans
• Opportunities for growth, skill and career development
• Competitive salaries with annual increases
• Up to 3 weeks of holidays per year, which increase with years of service

In order for you to be considered for this process, YOU MUST self-declare at the time of application (as prompted in the application) as a member of one of the following Employment Equity groups: Aboriginal persons; visible minorities; persons with disabilities. The definition of each of the designated groups as defined by the Employment Equity Act can be found at the following website: https://www.canada.ca/en/public-service-commission/jobs/services/gc-jobs/employment-equity.html

Work environment

With us, you will be responsible for a variety of administrative duties which may differ between individual roles. All positions, however, are important for our success as a team and as an organization. If you want to be part of an innovative and inclusive team, PSPC is the place for you.

Some of the positions planned to be hired from this process include Clerical Support, Administrative Assistant, Human Resource Assistant, Business & Project Support Administrator, Business and Financial Assistant, Executive Assistant etc.

Public Services and Procurement Canada (PSPC) employs people with diverse skills, interests and backgrounds from across Canada. Whether you are a recent graduate or an employee seeking new challenges, we are looking for someone like you! You are looking to gain new experiences and develop various skills? You would like to work in an environment that is stimulating and focused on client service excellence? Then, look no further, we have a job for you!

Follow us on:
◦ Facebook: https://www.facebook.com/SPAC.PSPC/
◦ Twitter: https://twitter.com/spac_pspc
◦ LinkedIn: https://www.linkedin.com/company/pwgsc/
◦ YouTube: https://www.youtube.com/user/TPSGCanada
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Does all of this seem appealing to you? The following information will allow you to confirm that this process of opportunities is for you!
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Intent of the process

This process will be used to fill future administrative and clerical openings; temporary and indeterminate.

Positions will be located across Atlantic Canada.

On a case-by-case basis, a telework arrangement could be considered. Please note that IT equipment (laptop, monitor, keyboard and/or mouse etc.) would be provided.

By applying to this process, you consent to your personal application-related information being shared with other government departments interested in staffing similar positions.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

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STEP 1: Do you have what it takes?
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Respond to the screening questions as directly prompted in the application by writing one or two paragraphs demonstrating how you meet each of the required experience and ensure that clear and accurate details are provided. You must provide concrete and detailed examples to clearly demonstrate how you meet the EDUCATION and EXPERIENCE requirements listed in the essential qualifications and asset qualifications sections. The screening board cannot make any assumptions about your experience. It is not sufficient to say that you have the required qualifications or to list your current duties. The responses to the screening questions may be used to assess the ability to communicate effectively in writing. Your resume will be used as a secondary source of information to validate your experience.

EDUCATION

Common Education to all positions:

-Secondary school diploma (High School Diploma) or an equivalency granted by provincial and/or territorial authorities (e.g. General Education Development [GED], Adult Basic Education [ABE]) or *an acceptable combination of education, training and/or experience.

Note: *An acceptable combination will be evaluated by considering the highest level of education achieved, the depth and breadth of training and/or approximately (2) two years of experience accumulated in a clerical or administrative setting

Degree equivalency

EXPERIENCE

Common Experience to all positions (CR-04/CR-05/AS-01/AS-02):

- Experience providing administrative or clerical support (for example, at least one of the following but not limited to responding to client inquiries, organizing meeting logistics, taking records of decisions, managing a Manager’s calendar/emails, coordinating completion of HR activities or monitoring unit budget items).
- Experience in drafting, reviewing, proofreading and/or formatting correspondence, reports and/or presentations.
- Experience working with and/or extracting data in a software program or system.

Other essential experience unique to the identified group and level:

AS-01 Business & Project Support Administrator / Administrative Assistant / Other

-Experience performing accounts payable or accounts receivable related tasks such as preparing purchase orders or contracts, budget tracking/forecasting, experience issuing and/or paying invoices.

AS-02 Executive Assistant / Other

-Experience analyzing information from various sources and identifying issues to support decision making
-Experience performing accounts payable or accounts receivable related tasks such as preparing purchase orders or contracts, budget tracking/forecasting, experience issuing and/or paying invoices.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English Essential
Bilingual Imperative BBB/BBB
Bilingual Imperative CBC/CBC

Information on language requirements

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STEP 2: Show us what you got! The following competencies/abilities will be assessed later and your performance on the assessment in each competency or ability could be used to determine whether you are a good fit for a particular position.
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COMPETENCIES

-Demonstrating Integrity and Respect
For example, do you understand and display common courtesy and kindness towards fellow colleagues and clients?

-Thinking things through
For example, do you stop and reflect during each step of your work to ensure thoroughness?

-Working effectively with others
For example, do you work well and cooperatively in a team environment?

-Showing initiative and being action oriented
For example, do you see something that needs to be done and offer to ‘just do it’?

-Client Service Competency – Level 1
For further information please visit: https://www.tpsgc-pwgsc.gc.ca/sc-cs/csc-eng.html

ABILITIES

-Ability to plan and organize workload and establish priorities.
-Ability to learn new programs or systems quickly and effectively.
-Ability to produce quality work under pressure.
-Ability to follow directions.
-Ability to communicate effectively orally.
-Ability to communicate effectively in writing.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS

We would like to know more about your potential! Assets are “nice to haves” that could be used in determining the selection of a qualified candidate for appointment. If you meet any of the asset education and/or experience criteria listed below, we encourage you to take the time to explain how you meet them in your application.

EDUCATION

-College Diploma or Certificate from a recognized institution with an acceptable specialization in office administration or in another field relevant to the position to be staffed such as Human Resources, Business, Finance, Communications etc.
-University degree from a recognized post-secondary institution.

Degree equivalency

EXPERIENCE

-Experience performing accounts payable or accounts receivable related tasks such as preparing purchase orders or contracts, budget tracking/forecasting, experience issuing and/or paying invoices.
- Experience coordinating meetings and/or workshops such as organizing meeting logistics, agenda creation, taking records of decisions/meeting minutes, tracking action items etc.
- Experience using an electronic document filing system such as IRIMS, EDRM, Live link or GCDocs.
- Experience providing administrative support in a Human Resources environment (Please specify whether is it in HR planning, staffing, labour relations, learning or compensation).
- Experience planning and organizing work related travel arrangements and/or processing travel claims.

OPERATIONAL REQUIREMENTS

-Willingness and ability to work overtime on short notice
-Willingness and ability to travel occasionally

Conditions of employment

-Adherence to the PSPC Code of Conduct
-Various security requirements could be required, depending on the position being staffed.
-Other conditions of employment may apply, depending on the position being staffed.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

APPLICANTS INFORMATION:

• You are encouraged to apply online via the jobs.gc.ca site. To submit an application, please select the button “Apply Online” above.
• You must meet all essential qualifications to be qualified. Asset qualifications, under the "other qualifications" sections, are not essential, but may be deciding factors at any stages of the process.
• When communicating with us, you may use the official language (English or French) of your choice.
• We will be reaching out via email. You must include a valid email address in your application. Be sure to check your spam folder.

PROCESS INFORMATION:

• Random and/or top-down selection may be used to decide who will be assessed further.
• All communication during the process may be used to evaluate you.
• Various assessment tools may be used.
• You must provide proof of your education credentials.
• If you have already self-declared as an Aboriginal Person, please note that you must complete and sign the Affirmation of Aboriginal Affiliation Form as a condition of appointment prior to or at the same time as the offer of appointment.

General questions on how to apply online:
•Toll-free: 1-888-780-4444
•TTY/TDD: 1-800-465-7735

Advertisements over the phone (jobs open to the public)
•Toll-free: 1-800-645-5605

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.