Executive Assistant / Coordinator, Project Services

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

VERY IMPORTANT NOTE

NOTE 1: Please note that the "Ability to communicate effectively in writing" could be assessed using the application (including screening questions).

NOTE 2: Candidates must clearly demonstrate in the experience questionnaire how they meet the education and experience factors listed as essential and asset qualifications on the Statement of Merit Criteria. In order to do so, they must write one or two paragraphs for each demonstrating how they meet them with concrete examples. Note that it is not sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Resumes will be used as a secondary source to validate the experience described in the experience questionnaire. Failure to clearly demonstrate in the experience questionnaire how you meet the above mentioned criteria Education and Experience, both Essential and Asset, where applicable may result in the rejection of your application. Candidates will not be solicited for incomplete or possible missing information.

A qualified candidate may be offered the position even though he/she does not meet any or all of the asset qualifications. However, asset criteria are desirable and may be invoked at any point of the staffing process by the hiring manager, including for being a deciding factor in choosing the right fit candidate.

Work environment

Our organization offers a healthy, inclusive and diverse workplace where respect, teamwork, and collaboration are part of our culture, and where innovation is valued.

Global Affairs Canada (GAC) is committed to promoting and supporting values such as equitable treatment, accommodation and an environment free from harassment and discrimination as well as encouraging and supporting employees to work at their full potential.

Intent of the process

Immediate need: One position to be staffed on an indeterminate basis with an English Essential linguistic profile.

A pool of partially or fully qualified candidates will be established and may be used to staff identical or similar positions within Global Affairs Canada Alberta and Northwest Territories Regional Office. Tenures may vary according to the positions being staffed. The current position to be filled is in Calgary, but future positions may be in either Calgary or Edmonton.

Positions to be filled: 1

Information you must provide

Your résumé.

A covering letter in 350 words (maximum) "A covering letter in 350 words (maximum) "In a business letter format, your cover letter should describe the unique qualifications you have to offer to the Regional Office of the Trade Commissioner Service as well as the reasons that motivate you to apply for this position and which lead you to consider that you would be the best candidate."

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:

AS-02
Secondary school diploma or an acceptable combination of education, training and/or experience.

AS-03
Successful completion of two (2) years of an acceptable post-secondary educational program (College, CÉGEP).

Degree equivalency

Experience:

AS-02 and AS-03
Recent* experience in providing general financial, human resources and administrative support services.

Experience in drafting, processing and tracking correspondence.

Experience in working with Microsoft Office, with an accomplished level of proficiency with Excel, Word, and Outlook.

Only AS-03
Recent* experience in planning and managing office finances including; monitoring budgets, financial reporting, expenditure forecasting and preparing analyses to management.

Recent* experience in developing and maintaining relationships with internal and external stakeholders.

Experience in producing reports, dashboards, statistics or charts, which includes synthesizing, reviewing and validating data.

Experience in managing projects.

Experience in contracting processes in the public or private sector.

*Recent is defined as experience acquired within the last three (3) years.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge:

Knowledge of Microsoft Office, with an accomplished level of proficiency with Excel, Word, and Outlook.

Competencies:

AS-02 and AS-03
Reliability
Working effectively with others
Demonstrating integrity and respect
Focus on quality and details

Abilities:

AS-02 and AS-03
Ability to conduct research, compile data, and prepare documentation for consideration and presentation by others.

Ability to plan and make arrangements for events such as meetings and conferences.

Ability to plan, organize and establish priorities in order to handle several projects simultaneously, with sufficient attention to detail.

Ability to communicate effectively orally.

Ability to communicate effectively in writing.

Personal Suitability:

AS-02 and AS-03
Adaptability and flexibility
Client service orientation
Initiative
Judgement

The following may be applied / assessed at a later date (may be needed for the job)

Asset Qualifications:

AS-02 and AS-03

Education:

A degree from a recognized post-secondary institution with specialization in management, administration, human resources or other related field.

Degree equivalency

Experience:

Experience with the operation of information management, client relationship management, or financial management systems (example: SAP).

Knowledge:

Knowledge of various government regulations, policies or procedures related to office administration in the federal public service, e.g., financial management, procurement, travel and hospitality.

Operational Requirements:

Willing and able to work overtime on occasion, generally with advance notice.

Willing to work in an office in Calgary, Alberta (this is not a remote work positon).

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Candidates who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email).

If you do not respond to our communications, we will interpret this as your withdrawal from the process.

Your resume may be used to validate information but will not be considered as the primary source. Your application should not redirect to information provided in your resume.

A qualified candidate may be offered the position even though he/she does not meet any or all of the asset qualifications. However, asset criteria are desirable and may be invoked at any point of the staffing process by the hiring manager, including for being a deciding factor in choosing the right fit candidate.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.