VARIOUS ADMINISTRATIVE POSITIONS (ANTICIPATORY)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Only on-line applications will be accepted.

You will be required to demonstrate how you meet the education and experience criteria for the initial screening, in answering online screening questions. It is NOT sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather, you must clearly demonstrate HOW, WHEN and WHERE the qualification was met through substantiation by examples. Information on your described education and experience provided in the screening questions should be supported by your résumé. Should you indicate in your response "please refer to resume" your application will be rejected. Failure to provide the above information in the format required may result in your application being rejected from the process.

Please note that any portion of your application may be used to assess written communication including the screening questions, resume, and cover letter.

Work environment

TRANSPORT CANADA: A SMART CAREER MOVE!

Apply today for an opportunity to join Transport Canada.

We are looking for dynamic candidates that will help shape and build the future of Transport Canada. The persons selected will have the opportunity to increase their experience and expertise. We look forward to hearing from you!

Transport Canada employs over 5,000 talented and motivated employees working in the Atlantic, Quebec, Ontario, Prairie and Northern, Pacific regions, and at our Ottawa headquarters. We develop policies and enforce acts and regulations that support transportation efficiency, safety, security, durability, and align with global standards. Our vision is of a safe, secure, durable, innovative and integrated transportation system that supports trade and economic growth, a cleaner environment and the wellbeing of Canada's middle class. Our transportation agenda thrives to adopt new ways of thinking about how we deliver services and oversee the transportation system.

We are an employer that fosters employee well-being, provides an open and respectful workplace, competitive benefits and flexible work schedules and telecommuting that promote work-life balance. Transport Canada was named one of Canada’s top employers in 2019 by Forbes.

Work/Life Balance!
Our employees are encouraged to maintain a healthy work/life balance by identifying their preferred hours of work, minimal overtime requirements, and the opportunity to telework where operationally feasible.

Intent of the process

The intent of this process is to establish a pool of partially or fully qualified candidates for future needs. The pool may be used to staff similar positions on a permanent (indeterminate) or temporary basis (specified period appointment or casual).

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Significant** experience providing client services (in person, by phone or in writing).
Experience using Microsoft Office Suite including: Outlook, Word, and Excel.
Experience providing *administrative support services in an office environment.

NOTE:
* Administrative support services refers to activities that support the day to day operations of an organization; these generally include (but are not limited to) scheduling, managing and distributing information within the office, entering/tracking information in databases, answering phones, booking travel, managing meeting logistics, electronic information management, scanning documents, tracking budget expenses, minutes, etc.

**Significant is defined as experience normally acquired over a continuous period of 6 months

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge of general administrative practices and procedures.

Demonstrating integrity and respect
Working effectively with others
Showing initiative and being action-oriented
Thinking things through
Dependability
Digital Literacy

Ability to communicate effectively in writing.
Ability to communicate effectively orally.
Ability to plan, organize and prioritize work to meet deadlines.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS

The ASSET qualification(s) may be used for screening of applications and/or may be invoked at any time of the selection process. If you meet these qualifications(s), PLEASE CLEARLY DEMONSTRATE IN WRITING ON YOUR COVER LETTER AND/OR RESUME HOW YOU MEET EACH ASSET EXPERIENCE. Provide concrete examples and describe the work/duties you have performed. Failure to do so may result in your application not being considered further during the screening process.

AED1: Diploma from a recognized post-secondary institution.
AED2: Degree from a recognized post-secondary institution.

Degree equivalency

AEX1: Experience in providing administrative support services in Finance or Accounting.
AEX2: Experience in providing administrative support services in Human Resources.
AEX3: Experience in providing administrative support services in Information Management.
AEX4: Experience in managing logistics for meetings/teleconferences, videoconferences or other events.
AEX5: Experience in preparing agendas, taking minutes and drafting decision records.
AEX6: Experience in the use of a financial/accounting system such as ORACLE.
AEX7: Experience in the procurement of goods and services.

Conditions of employment

Various security clearances, depending on the position being staffed: Reliability, Secret

Any of the following conditions of employment may apply depending on the position being staffed:

Willing and able to work overtime.
Willing and able to travel by all modes of transportation, as required within Canada.
Willing and able to lift, carry and/or move equipment and materials.
Possession of a valid Provincial or Territorial Driver’s License.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Interested persons must meet each essential qualification to be appointed to the position; however, a person may be appointed to the position even though he/she does not meet any or all of the asset qualifications, operational requirements or organizational needs. Meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed. Please note that assets may be used at the screening stage.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email). Candidates are strongly encouraged to check their email on a regular basis.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Persons are entitled to participate in the appointment process in the official language(s) of their choice. Applicants are asked to indicate their preferred official language(s) in their application.

In assessing candidates, assessment boards may use a variety of tools and methods including, but not limited to, reviews of past performance and accomplishments, written tests, interviews, PSC tests and reference checks. In addition, all information obtained throughout the selection process, from the time of application to close of process, may be used to evaluate the candidates.

As part of this selection process you must provide proof of your education credentials. You will be advised to provide the documents later in the process. If you were educated outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards. This will enable you to provide proof of Canadian equivalency when applying for a job in the public service. The Canadian Information Centre for International Credentials (CICIC) assists persons who wish to obtain an assessment of their educational, professional, and occupational credentials by referring them to the appropriate organizations The CICIC can be contacted at www.cicic.ca.

Random selection may be used.

A top-down screening approach may be undertaken. Only the top ranking candidates may be invited to the assessment phase of the process.

Please note that for candidates applying from outside the public service, the Department will not reimburse travel expenses linked to the assessment process; however, every reasonable effort will be made to minimize travel costs for candidates who will undergo assessment.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.