Corporate Secretary

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

DND is committed to building a diverse, inclusive and representative workforce as well as upholding diversity and inclusion in all areas of our business. As such, Employment Equity (EE) has been determined to be an organizational need. Therefore, preference will be given to candidates who are members of an EE group.

Candidates will be asked to answer screening questions to provide concrete examples which illustrate how they meet the education requirement and the experience factors listed in the essential and asset qualifications. Failure to do so may result in the rejection of your application. You will also be asked to answer questions which will be used to assess the key leadership competencies of Mobilize People and Promote Innovation and Guide Change.
https://www.canada.ca/en/treasury-board-secretariat/services/professional-development/key-leadership-competency-profile/examples-effective-ineffective-behaviours.html

Resumes may be used as a secondary source to validate the experience described in your answers.

Please note that your performance evaluations for the last two (2) years may be requested.

Reference checks will be sought. In your application, please include the names, titles, and contact information of your referees (current supervisor, previous supervisor, peer, and subordinate). Please note that reference checks could take place prior to the interviews or simultaneously.

Duties

Reporting to the Associate Deputy Minister, the Corporate Secretary at the Department of National Defence is accountable for providing corporate leadership in the areas of Corporate Governance and Executive Events, Ministerial Liaison and Support (including Enquiries, Ministerial Briefings, Governor in Council appointments and Ministerial Correspondence), Access to Information and Privacy, as well as GBA+ to support the Department’s strategic and operational goals.

Our Vision - The Corporate Secretary is an organization of highly skilled, technology enabled employees and military members focused on providing innovating executive / corporate services that proactively respond to the Defence Team’s needs.

Our Mission - To provide the Defence Team with customized corporate services that facilitate the business process of Defence and to continuously improve and adapt.

This role is ever-evolving in response to emerging departmental priorities and commitments. If you are a leader inspired by a high-paced and dynamic environment, we look forward to receiving your application.

Work environment

Together, DND and the Canadian Armed Forces (CAF) create the largest, most complex organization in Canada. DND's role is to provide services and support to the CAF in their operations and missions at home and abroad. DND and the CAF work side-by-side to fulfill the Government of Canada’s mission to defend Canada and Canadians and contribute to international peace, security and stability efforts.

In all areas of our business, each one of us has a role in supporting the Canadian Armed Forces (CAF) in operations and contributing towards the successful delivery of the Defence Policy: Strong, Secure, Engaged.

Intent of the process

The immediate intent of this process is to staff one indeterminate position.

A pool of qualified and/or partially-qualified candidates may be created, which could be used to staff similar positions at DND and other government departments.

Positions to be filled: 1

Information you must provide

Your résumé.

A response to a text question addressing the following:

• Candidates will be required to answer questions related to the Key Leadership Competencies (KLC), namely, Mobilize People (KLC2) and Promote Innovation and Guide Change (KLC5). Please note that candidates' responses will be used to assess these KLCs and may also be used to evaluate the ability to communicate effectively in writing.
• Definitions of the key leadership competencies can be found at the following link: https://www.canada.ca/en/treasury-board-secretariat/services/professional-development/key-leadership-competency-profile/examples-effective-ineffective-behaviours.html
• Reference checks will be sought. In your application, please include the names, titles, and contact information of your referees (current supervisor, previous supervisor, peer, and subordinate). Please note that reference checks could take place prior to the interviews or simultaneously.

Contact information for 4 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

ED1. Graduation with a degree from a recognized post-secondary institution.

Degree equivalency

EXPERIENCE

EXP1. Experience(1) in providing strategic advice and recommendations to senior executives and key stakeholders(2) on complex(3) matters related to the organization’s strategic and operational goals.
EXP2. Experience(1) in collaborating and maintaining strategic partnerships with stakeholders within complex(3) governance structures.
EXP3. Experience(1) managing financial(4) and human resources(5).

NOTES:

(1) Experience is the depth and breadth of the experience normally acquired by performing a broad range of various, complex activities associated with performing the full duties in an Executive or equivalent position for a period of at least three (3) years within the last five (5) years.
(2) Senior executives and key stakeholders at the Senior Vice President, Chief Operation Officer, Chief Executive Officer or Chair of the Board levels in the private sector, or at the ADM and DM levels in the Federal Public Service.
(3) Complex refers the following characteristics: multidimensional, sensitive, involving many stakeholders and competing requirements.
(4) Managing financial resources is defined as: planning, organizing, directing and controlling financial activities for the utilization of funds in the organization and exercising authority and accountability for a budget. Applicants must also indicate the size of the budget they managed directly.
(5) Managing human resources is defined as leading teams, assigning work, managing and assessing performance, developing training and development plans as well as recruitment and selection. Applicants must also indicate the number of employees they have managed.

KEY LEADERSHIP COMPETENCIES

KLC1. Create Vision and Strategy
KLC2. Mobilize People
KLC3. Uphold Integrity and Respect
KLC4. Collaborate with Partners and Stakeholders
KLC5. Promote Innovation and Guide Change
KLC6. Achieve Results

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CBC/CBC)

Information on language requirements

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS

AEXP1. Experience in leading or managing major organizational change and transformation.
AEXP2. Experience leading initiatives that promote diversity and inclusion.
AEXP3. Experience leading services in Corporate Governance.
AEXP4. Experience leading corporate services in Access to Information and Privacy.

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, visible minorities

Information on employment equity

Conditions of employment

Top Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Candidates will be asked to answer screening questions to provide concrete examples which illustrate how they meet the education requirement and the experience factors listed in the essential and asset qualifications. Failure to do so may result in the rejection of your application. You will also be asked to answer questions which will be used to assess the key leadership competencies of Mobilize People and Promote Innovation and Guide Change.

https://www.canada.ca/en/treasury-board-secretariat/services/professional-development/key-leadership-competency-profile/examples-effective-ineffective-behaviours.html

Resumes may be used as a secondary source to validate the experience described in your answers.

The Public Service of Canada is committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or assessment, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

We thank all those who apply.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.