CR-04 – Various Clerical Positions at the Parole Board of Canada Prairie Region

Update: Please note that the intent of this process was modified.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Only online applications will be accepted in order to take advantage of the many benefits of using the electronic recruitment system. Some of the benefits for applicants include that you can:

- Modify your application/resume at any time BEFORE the closing date;
- You must answer screening questions which will highlight your qualifications to the hiring manager;
- Verify the status of your application and notification(s), at any time.

To submit an application on-line, please select the button "Apply Online" below.

Persons who cannot apply online or persons with disabilities preventing them from applying online are asked to inform the contact persons responsible for this process or to contact 1-800-645-5605 prior to the closing date.

For this selection process, our intention is to communicate with the candidates by email. Candidates who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email).

Duties

Case & Subject Records Clerk: Analyses, creates, maintains, transfers and controls physical and electronic case records, including retrieval and disposal services. Classifies and codes all incoming information. Processes incoming and outgoing mail and provides reception and switchboard duties.

Regional Communications Assistant: Provides a variety of administrative services for the Communications and Training Department. Co-ordinates a regional observer program for the public, victims, media and criminal justice partners. Responds to inquiries and provides information services to the public, victims, and Parole Board of Canada staff.

Assistant, Indigenous Initiatives: coordinates the scheduling, travel arrangements and payment of contracted Elders across the Prairie Region for Elder and Community-Assisted Hearings, training activities and meetings. They further provide administrative services to facilitate the operation of the Indigenous Initiatives Unit, including support and travel services to the National Advisor, Indigenous Initiatives. Coordinates activities of the Unit to ensure the smooth functioning of Unit workload: arranging details of meetings, workshops, citizen engagement and training sessions of the Indigenous Initiatives Unit and assisting with management projects.

Case Review Clerks: Work in a team environment in the case management Unit, assisting in the execution of PBC’s conditional Release program mandate. Highlights of the key activities for Case Review Clerks include, but are not limited to, the following; Schedule reviews for paper/panel decisions; Processes waivers, withdrawals, postponements and applications and enters data into PBC Integrated Data System (IDS); Verifies admission sheets and amendments, transfer in/out files and takes follow-up action; Reviews offender case files for availability of documentation; and reviews, edits and types the final decision and reasons into the IDS database.

Intent of the process

The intent of this process is to establish a pool of partially or fully qualified candidates for future needs. The pool will be used to staff positions on a permanent (indeterminate) or temporary basis (acting, specified period appointment, assignment, secondment or casual) within the Parole Board of Canada in the Edmonton & Saskatoon Region. The linguistic profile and tenure may vary depending on the position being staffed.

The immediate need is to staff:
- One (1) Bilingual - imperative (BBB/BBB) position in Saskatoon.
- One (1) English essential position in Saskatoon.

Positions to be filled: 2

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

ED1 - Successful completion of two years of secondary school or employer-approved alternatives (see Note 1).

NOTE:
1. The employer-approved alternatives to two years of secondary school are:
- A satisfactory score on the Public Service Commission test approved as an alternative to two years of secondary school; or
- An acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:

EXP1 - Experience working with MS word, Outlook and Excel in an office environment.

EXP2 - Experience providing *administrative support services in an office environment.

NOTE:
* Administrative support services refers to activities that support the day to day operations of an organization; these generally include (but are not limited to) scheduling, managing and distributing information within the office, entering/tracking information in databases, answering phones, booking travel, managing meeting logistics, electronic information management, scanning documents, tracking budget expenses, minutes, etc.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
- English essential
- Bilingual - imperative (BBB/BBB)

Information on language requirements

ABILITIES:

A1 - Ability to communicate effectively orally;
A2 - Ability to communicate effectively in writing;
A3 - Ability to set priorities and meet expected deadlines.

PERSONAL SUITABILITY:

PS1 - Dependability
PS2 - Attention to Detail
PS3 - Teamwork
PS4 - Judgment

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS:

AEXP1 - Experience in at least three of the following record and file management tasks: filing; opening files; maintaining files; processing records; retrieving files or records; applying file retention and disposal schedules; archiving files.

AEXP2 - Experience in mail management. Mail Management is defined as the processing of incoming and outgoing mail.

AEXP3 - Experience in using an electronic file tracking system.

AEXP4 - Experience in digitizing documents as well as naming, retrieving and storing this information on an electronic medium.

AEXP5 - Experience using Offender Management System or the Integrated Decision System.

AEXP6 - Experience working in the criminal justice system in the public sector.

AEXP7 - Experience working with Indigenous Elders, communities and/or organizations.

AEXP8 - Experience providing administrative support services as it relates to victims of crime.

OPERATIONAL REQUIREMENTS:

- Must be able to lift and carry files and boxes of up to 20 kg.

- Willingness and ability to work overtime

- Be able to examine documents that may contain disturbing and/or offensive information

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

* THE ABILITY TO COMMUNICATE EFFECTIVELY IN WRITING may be assessed through your application. Therefore, communication needs to be grammatically correct, with appropriate vocabulary and minimal errors in punctuation and spelling. As a result, please use complete sentences.

Only applications received directly via the Public Service Resourcing System (PSRS) will be accepted. If you require accommodation for any reason, you must contact the HR Advisor listed below before the closing date.

These positions expose the incumbent on a daily basis to information that could potentially be disturbing and offensive. Therefore, the appointee must be able to perform the duties objectively when exposed to such information.

You must provide proof of your education credentials. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at: http://www.cicic.ca

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.