Various positions - Administrative Officer - AS-04

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

When submitting your application, you MUST ANSWER questions regarding the education and experience requirements (both essential and asset qualifications). You must CLEARLY DEMONSTRATE how you meet each of these requirements by answering the online questions. It is not sufficient to only state that the qualifications are met or to only provide a listing of current or past responsibilities. Rather you must clearly demonstrate WHEN (month-year to month-year), WHERE and HOW you acquired each qualification by giving CONCRETE EXAMPLES. Information provided in your answers related to your education and experience must be supported in your resume. Failure to provide the above information in the format required may result in your application being rejected from the process. The information you provide in the questionnaire must be true.

Applicants meeting the initial screening requirements will be contacted for further assessment. The screening criteria are those listed under the *Essential Qualifications.

Depending on the requirements of the position or positions being filled, any or all of the asset qualifications, operational requirements, and organizational needs may be considered at any time during this process. These criteria may be a deciding factor in choosing the persons to be appointed. Therefore, it is IMPORTANT that you answer each of the questions related to these requirements.

Only on-line applications received via the jobs.gc.ca site will be accepted in order to take advantage of the many benefits of using the electronic recruitment system.

Due to the prevailing COVID-19 situation, the selected candidate will work remotely from his/her residence location until further notice. When the decision is made for Elections Canada employees to return to the workplace, the successful candidate is expected to work at the traditional workplace located at 30, Victoria Street, in Gatineau with a combination of remote work all while ensuring a flexible work schedule.

Please take note that MOST positions within Elections Canada are located in Gatineau, Québec while some are located in Ottawa, Ontario.

Intent of the process

Create a pool of pre-qualified candidates that will be used to staff administrative/support type positions with various security requirements, various tenures (permanent, temporary and casual employment) and with various linguistic profiles (Bilingual Imperative BBB/BBB, CBC/CBC, CCC/CCC, English or French essential).

Positions to be filled: 10

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Successful completion of secondary school education or acceptable combination of education, training and/or experience

Degree equivalency

*Significant and **recent experience in providing support services in an administrative function.

*Significant and ** recent experience providing options and recommendations to internal or external stakeholders.

**Recent experience in leading a project or initiative

*Significant experience in coordinating the work of others.

*Significant is defined as the depth and breadth of experience normally associated with having performed a broad range of activities related to this task which are acquired over a period of at least one (1) years.
**Recent is defined as within the last four (4) years.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Graduation with a degree from a recognized post-secondary institution
Note: A degree is defined as a baccalaureate or higher level degree, as established by educational authorities

Degree equivalency

Experience in coordinating meetings or planning events for a mid to large size group of people

Experience in drafting reports or ***complex correspondence

*Significant and **recent experience in supervising full-time employees

*Significant experience in preparing or delivering learning activities

*Significant experience in preparing purchasing, procurement or contracting documents

*Significant and **recent experience working with a management information system

*Significant experience in providing budget and financial support services

**Recent experience working in the field of human resources

**Recent experience working in the field of operational health and safety

**Recent experience working in the field of financial planning

**Recent experience working in the field of records management

**Recent experience working in correspondence control

**Recent experience working in the field of security or mailroom in an office or building

*Significant and **recent experience using a financial system, such as; Freebalance or Performance Budgeting for Human Capital (PBHC)

Experience in revising and proofreading documents

Experience with Web site content maintenance or upgrade

Experience working in some capacity at an election at the federal, provincial or municipal level


*Significant is defined as the depth and breadth of experience normally associated with having performed a broad range of activities related to this task which are acquired over a period of at least two (2) years.

**Recent is defined as within the last four (4) years.

***Complex is defined as one that involves multiple interrelationships and interdependencies, as well as involving multiple stakeholders at various internal or external levels.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Various Language Requirements:
• Bilingual Imperative – Level BBB/BBB, CBC/CBC, CCC/CCC
• Either English or French Essential

Information on language requirements

Knowledge of Elections Canada’s mandate

Knowledge of project management

Ability to communicate effectively in writing

Ability to manage time and prioritize work

Ability to analyse, problem-solve and recommend solutions

Ability to work collaboratively with others

Thinking things through

Client-service excellence

Attention to detail

Reliability

The following may be applied / assessed at a later date (may be needed for the job)

Willingness and ability to work overtime on short notice

Must consent to observe strict political impartiality and neutrality for the duration of employment.

Availability and willingness to work shift work during a general election or a referendum

Conditions of employment

Reliability security status

Must consent to observe strict political impartiality for the duration of employment

A working internet connection at home is required to perform the duties of the position

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.