Business Coordinator/ Executive Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Tips for applicants:
- Please provide complete and thorough details of your education and experience.
- Do not assume that the screening board has any previous knowledge of your background, qualifications, or work history. You must be specific and provide concrete examples/details for each Experience element, as applications will be screened only on the information provided.
- Failure to provide sufficient information may result in your application being screened out of the process.

Additional allowances will be provided for these positions in accordance with the National Joint Council's Isolated Posts and Government Housing Directive. More detailed information can be found at the following link: http://www.njc-cnm.gc.ca/directive/d4/v237/en

This position is located at the Department of Justice in Whitehorse, Yukon. Candidates applying from outside this location must be willing to relocate. Relocation assistance is available. http://www.njc-cnm.gc.ca/directive/nrd-drc/index-eng.php

Vacation Travel Assistance is available: https://www.canada.ca/en/treasury-board-secretariat/services/terms-conditions-employment/isolated-posts-government-housing.html

You may also be eligible for the Northern residents deductions when you file your tax return with the Canada Revenue Agency. More information can be
found at the following link: http://www.cra-arc.gc.ca/tx/ndvdls/tpcs/ncm-tx/rtrn/cmpltng/ddctns/lns248-260/255/menu-eng.html

All information obtained throughout the selection process, from time of application to close of process, may be used to evaluate candidates.

To submit an application on-line, please click on the button "Apply Now" below. If you are unable to apply online, email your application to: .

Persons with a disability preventing them from applying on-line should contact us at 1-800-645-5605.

Work environment

The Department of Justice offers a competitive salary and benefits and the opportunity to fully develop your knowledge and skills. Your professionalism and results oriented attitude will be recognized and rewarded with challenging opportunities in this team-oriented workplace.

The Department of Justice is often described as Canada's largest and most prestigious law firm. The Department makes and upholds federal laws and is the guardian of the Canadian justice system. By setting for itself the highest standards of integrity, fairness and professionalism, the Department of Justice has earned a reputation as a leader within the legal community.

No matter what your expertise, you will benefit from Justice Canada's supportive atmosphere, its emphasis on training and mentoring, and the ability to balance the personal and professional aspects of your life.

Intent of the process

A pool of qualified candidates may be established and may be used to staff similar or identical positions with various linguistic profiles and requirements, security profiles and various tenures.

Positions to be filled: 1

Information you must provide

Your résumé.

A covering letter in 1,500 words (maximum)

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Secondary school diploma or employer approved alternatives.

The employer-approved alternatives to a secondary school diploma are:

- A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or
- An acceptable combination of education, training and/or experience.

Degree equivalency

EX1: Experience in managing financial resources, including verifying and reconciling expenditures against a budget.

EX2: *Recent experience in organizing and filing paper and electronic documents using established filing systems.

EX3: Experience in providing administrative services to senior management including maintaining and coordinating a director’s schedule.

EX4: Experience in managing the incoming flow of correspondence, messages and requests and determining the appropriate action.

EX5: Experience in liaising with internal and external stakeholders.

*Recent is defined as within the past 5 years

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

K1: Knowledge of administrative procedures related to finance in the Federal Public Service.

CO1: Demonstrating Integrity and Respect

CO2: Thinking Things Through

CO3: Working Effectively with Others

CO4: Showing Initiative and Being Action-Oriented

A1: Ability to effectively communicate in writing: Presents and discusses concepts and issues in a clear, concise and effective manner in writing, using proper grammar, spelling and punctuation.

A2: Ability to effectively communicate orally: Presents and discusses concepts and issues in a clear, concise and effective manner orally.

PS1: Judgement

PS2: Dependability

The following may be applied / assessed at a later date (may be needed for the job)

AED: Successful completion of two years of an acceptable post-secondary education program in a field related to the position.

Degree equivalency

AEX1: Experience working in a Northern and cross-cultural environment

AEX2: Experience working in the Federal Public Service.

AEX3: Experience supervising staff.

AEX4: Experience working in a legal environment.

AEX5: Experience in reviewing, analyzing, preparing and monitoring financial reports, making recommendations for changes to resource levels and allocations.

AEX6: Experience processing and monitoring contracting transactions.

AEX7: Experience in formatting and editing documents such as briefing notes, correspondence and presentation decks.

AEX8: Experience in interpreting, applying and understanding legislation, policies or other rules and procedures.

Organizational Needs:
The Department of Justice is committed to maintaining a representative workforce reflective of Canadian society. In support of achieving a diversified workforce and our employment equity goals, qualified candidates who self-declare in a staffing process as members of Aboriginal peoples, persons with disabilities, visible minorities and/or women may be selected for appointment to fulfill organizational needs including reducing representation gaps.

Operational Requirements:
Willingness and ability to work overtime on short notice

Willingness and ability to travel on occasion

Conditions of employment

Reliability Status security clearance - Reliability or Secret security clearance (depending on the position or as required)

Medical clearance*
*The incumbent and his/her dependents may be required to obtain Health Canada medical clearance in accordance with the Isolated Posts and Government Housing Directive.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

All information pertaining to this process will be sent by e-mail and/or will be indicated in your account. Candidates who participate in this selection process must include an electronic e-mail address which accepts e-mails from unknown users (some e-mail systems block this kind of e-mail). It is your responsibility to verify your e-mail and account on a regular basis for new communication regarding this selection process.

You will be required to provide proof of your education credentials at a later date. Foreign educational credentials must be assessed by a recognized credential assessment service. If the candidate has been educated outside of Canada, it is the candidate’s responsibility to have his or her certificates and/or diplomas assessed against Canadian educational standards. Candidates will be required to submit proof of education during the assessment phase of the staffing process. Guidance may be found at the Canadian Information Centre for International Credentials (CICIC) at http://www.cicic.ca

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.