Administrative Officer/Executive Assistant - ANTICIPATORY

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Work environment

We are looking for individuals with strong leadership skills and problem solving abilities to lead our administrative teams. Your specific role may vary, but you will engage with internal and/or external clients, providing guidance on interpreting and applying policies and procedures and leading complex administrative, HR and/or financial tasks. Our small work teams encourage collaboration and support among employees, and Fisheries and Oceans Canada is committed to continuous learning and support for career development. We offer a flexible working environment with a variety of tasks to keep you challenged and engaged.

Intent of the process

This process is being used initially to staff temporary positions with the possibility of them becoming indeterminate appointments in the future. Positions will be located in Nanaimo and Sidney, BC. A pool will be created for staffing of similar positions of various tenures in various locations at Fisheries and Oceans Canada.

This process may be used for staffing of lower level positions.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

• A secondary school diploma or an acceptable combination of education, training or experience.

Degree equivalency

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Depending on the position to be staffed, any of the following qualifications may also be deemed as an essential qualification and only candidates and persons with a priority entitlement who possess those qualifications will be considered for that specific vacancy.

• Successful completion of post secondary program or courses with specialization in business administration or another field relevant to the position.

Degree equivalency

• Experience in supervision or in leading teams
• Experience in managing an executive or professional office
• Experience working with Government systems such as SMIS, HRG, Abacus, GcDocs, EKME, PeopleSoft, and/or SAP
• Experience using a correspondence tracking system.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

In order to meet the essential qualifications for AS-02 positions, candidates must meet all of the essential Experience qualifications for the applicable stream in order to be appointed to the position.

Experience (AS-02) Executive Assistant Stream 1:
• Experience organizing travel arrangements, including preparing and/or verifying travel claims
• Experience scheduling and coordinating meetings and preparing minutes
• Experience in scheduling and coordinating a manager’s calendar
• Experience editing, drafting, and verifying correspondence or reports

Experience (AS-02) Administrative Officer Stream 2:
• Experience interpreting and applying polices and/or procedures
• Experience in providing financial support services: such as budget management, contracting, procurement services, materiel management, or salary management
• Experience compiling financial information and providing recommendations to management
• Experience in providing Human Resource support services, such as staffing, employee relations, or pay compensation

Applicable to BOTH STREAMS:
• Ability to communicate effectively
• Demonstrating integrity and respect
• Thinking things through
• Working effectively with others
• Showing initiative and being action-oriented
• Leadership

Conditions of employment

Reliability Status security clearance

• Willingness and ability to work overtime, as needed.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

An assignment, secondment, or acting appointment requires approval of your supervisor.

You must provide proof of your education credentials.

Persons are entitled to participate in the appointment process in the official language of their choice.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.