Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

You will be required to show how you demonstrate the essential qualifications (i.e. Education, Experience and/or Occupational Certification) for the initial screening through your resume, cover letter, and/or in answering online screening questions. It is not sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate how, when, and where the qualification was met through substantiation by examples. Information on your described skills, experience, etc. provided in a cover letter or screening questions should be supported by your resume. Failure to provide the above information in the format required may result in your application being rejected from the process.

- Candidates from outside the federal public service will be required to pay for their own travel and relocation expenses.
- Written test(s) will be administered.
- Interviews will be conducted.
- Reference checks will be conducted.

Intent of the process

This process will be used to staff one indeterminate position. Meanwhile, a pool of candidates will be established and may be used to staff positions for determinate periods. This pool could be used to fill similar or identical positions within the Department of National Defense in Quebec area.

Positions to be filled: 2

Information you must provide

Your résumé.

Contact information for 2 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
High School Diploma.

Degree equivalency

EXPERIENCE:
Experience providing administrative support services.
Experience in proofreading, editing or formatting various types of correspondence.
Experience applying policies and administrative guidelines or administrative procedures.
Experience working in a multitasking environment.
Experience using Microsoft Office Suite software (Word, Excel, Outlook and PowerPoint).

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
French essential
Bilingual BBB/BBB
Bilingual CBC/CBC

Information on language requirements

ABILITIES:
Ability to communicate orally.
Ability to communicate effectively in writing
Ability to take notes and draft documents

PERSONAL SUITABILITY:
Demonstrating integrity and respect.
Thinking things through.
Working effectively with others.
Showing initiative and being action-oriented.

The following may be applied / assessed at a later date (may be needed for the job)

EDUCATION:
Post-secondary diploma in a field relevant to the duties of the position, in particular, office automation, administration and office management.

Degree equivalency

EXPERIENCE:
Experience working in the Federal Public Service.
Experience in budgets / finances.
Experience in preparing financial reports and providing analysis, including using a financial management system such as SAP.
Experience using PeopleSoft software.
Experience using SharePoint software.
Experience in information management / information technology.
Experience in processing and archiving documents.
Experience of Treasury Board travel policy and procedures
Experience of sections 32, 33 and 34 of the Financial Administration Act.

KNOWLEDGE:
Knowledge of the organizational structure of the Department of National Defense.

OPERATIONAL REQUIREMENTS:
***Depending on the position being staffed, any of the operational requirement below may be deemed as required for the position:
Candidates must be willing to work weekends, as required.
Candidates may be required to work overtime.

Conditions of employment

Security clearance: Reliability Status or Secret.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.