Administrative Coordinator (RE-03), Insurance Supervision Sector

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Duties

This position is responsible for providing efficient and effective administrative support to the Insurance Supervision Sector at OSFI. Activities include supporting communication with stakeholders, and coordinating meetings and support material. This responsibility requires daily administrative and financial operations of the office including managing calendars, organizing meetings with senior internal and external stakeholders, drafting, preparing, and editing correspondence and reports, , filing and archiving of reports, documents and correspondence in paper and electronic formats, liaising and coordinating with other executive and administrative assistants and other internal and external stakeholders, arranging travel, preparing expense claims, and liaising with building management and other vendors. The candidate must be results and detailed oriented, with a demonstrated ability to problem solve and manage multiple priorities in a fast-paced environment.

Intent of the process

This selection process may be used to establish a pool of qualified candidates, which could be used to staff similar or identical positions with various linguistic profiles and requirements, security profiles and various tenures.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

ESSENTIAL EDUCATION
• Successful completion of post-secondary education.

Degree equivalency

ESSENTIAL EXPERIENCE
• Recent* and significant** experience arranging work related travel or processing of traveling expense claims
• Recent* and significant** experience using word processing AND spreadsheet software programs
• Recent* and significant** experience taking and transcribing minutes of meetings, or records of decisions.
• Recent* and significant** experience coordinating administrative activities in the office of an executive (director-level and above)
• Recent* and significant** experience managing an electronic document systems
• Experience in processing financial activities, including budget tracking, entering information in a financial system.

*Recent is defined as the last 3 years;
**Significant experience is defined as the depth and breadth of experience that is normally acquired by continuously exercising the function for a period of 3 years or more;

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET EDUCATION
• Post-secondary education in a relevant field of study

Degree equivalency

ASSET EXPERIENCE
You may be required to meet one or a combination of any of these asset experience criteria, and therefore, if you possess it you should provide details in your resume.
• Experience in using SIGMA/SAP financial management system.
• Experience in processing purchase orders and invoices.
• Experience in planning, co-ordinating and managing conferences and/or events from beginning to completion.
• Experience working in a Federal Public Service Department or Agency, in an administrative role.
• Experience working in a financial services industry*.
• Recent experience in Project Management
• Recent experience using MS PowerPoint

*Financial services industry includes experience working in a financial institution, including banks, insurance companies, pension funds, wealth management firms, and accounting firms (dealing with audits), as well as government departments that directly deal with the supervision and regulation of these institutions, or other relevant areas.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

ESSENTIAL COMPETENCIES
• Critical Thinking
• Results Orientation
• Service Orientation
• Collaboration
• Excellent written communication skills
• Excellent oral communication skills

ESSENTIAL ABILITIES
• Ability to use MS Excel to track, revise, keep up-to-date and present data.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET KNOWLEDGE
• Knowledge of Treasury Board guidelines, such as travel directives.
• Knowledge of the methods, techniques and practices related to the delivery of general administrative support services.
• Knowledge of MS Project to plan, revise and keep up to date reports.

ASSET COMPETENCIES
• Developing Myself
• Innovation
• Impact & Influence

In order to meet the organization’s employment equity objectives in support of a diversified workforce, ‘right fit’ selection for this position may be made from among qualified candidates who self-declare as being Persons with a disability or Aboriginal peoples.

Conditions of employment

Security – Reliability

In our current telework environment, the ability to work remotely from home with access to Internet in one’s residence is a condition of employment.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Assessments may be conducted virtually through email, telephone and/or videoconference. It is the candidates responsibility to ensure that their computer and mobile equipment is in working condition before starting an assessment.

Internal employees of OSFI at the same group and level may be considered and offered a deployment or assignment before considering other applicants.

For this selection process, it is our intention to communicate with candidates via email. Candidates must include a valid email address in their application. It is the candidate’s responsibility to ensure accurate information is provided and updated as required. As a result you must update your personal information on your Public Service Resourcing System profile if it changes.

RESUMES:

Applicants must clearly demonstrate using sufficient details, how they meet the education and experience factors listed under the essential qualifications, as well as any of the asset qualifications that are applicable, including timelines of when this experience was gained (please indicate month and year). Lack of DETAILS may result in your application being rejected as the Assessment Board may have insufficient information to determine whether you meet the qualifications.

SCREENING QUESTIONS (if applicable):

It is the responsibility of the candidate to clearly outline that they meet each of the screening criteria (i.e. Education and Experience Qualifications, both Essential and Assets) by RESPONDING TO THE SCREENING QUESTIONS IN THE ONLINE APPLICATION. Please note that it is not sufficient to only state that the requirement is met or to provide a listing of current responsibilities, rather the candidate must provide concrete examples that illustrate how they meet the requirement. Your resume will be used to validate the answers provided; therefore, it should also contain sufficient details regarding your education and experience.

REFERENCE CHECKS/PERFORMANCE REVIEWS: As part of the assessment, reference checks may be sought and candidates may be required to submit their performance reviews. For internal candidates of the Public Service, the Assessment Committee reserves the right to contact the internal candidates’ current manager(s). Your application may be used to assess written communication.

The following options may be used at any stage of the selection process in the determination of those to be given further consideration: random selection, top down selection, or meeting any asset qualifications.

An assignment/secondment or an acting appointment requires approval of your supervisor.

OSFI is a separate agency with its own classification and compensation system. OSFI's staffing is subject to the Public Service Employment Act (PSEA).

The client organization will accept applications on-line only. All job applications must therefore be submitted through the Public Service Resourcing System. To submit an application on-line, please select the button 'Apply online' below. Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605. Applicants with disabilities: If you require special accommodation at any stage in the selection process, including technical aid to ensure an equitable assessment of your qualifications, please inform us by sending an e-mail to the following address .

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.