Various Administrative Positions - CR-04, CR-05, AS-01, AS-02

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Work environment

Fisheries and Oceans Canada (DFO) and the Canadian Coast Guard are unique and inspiring workplaces, where our people are valued members of a team committed to serving Canada. We were recognized as one of the country’s ''Top Employers'' in 2019.

Positions in the administrative fields are quite varied within our Department so there is surely something that could be of interest to you! If you are interested in a new challenge, click « APPLY ONLINE » to submit your application. We are 10,000 strong and growing; waiting for you to come aboard!

Intent of the process

A pool of candidates will be created and may be used to staff present and future positions (CR-04, CR-05, AS-01, AS-02) on a permanent or temporary basis within the DFO Gulf Region.

Positions to be filled: 4

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
Successful completion of two years post-secondary education or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE
Experience providing administrative support services in at least three (3) of the following:
a) managing or maintaining electronic or hard-copy files;
b) organizing travel, training or events;
c) coordinating the schedule of a manager;
d) preparing or editing correspondence, documents or reports;
e) taking meeting minutes;
f) requisitioning supplies or controlling inventory;
g) creating contracts, entering purchase orders and purchasing goods and services;
h) fielding telephone or in person inquiries.

Experience providing client service or customer support (general public or internal or external services).

Experience in using Microsoft Programs including Word and Excel.

(AS-02 only) Significant* experience in providing a range of administrative support services to a manager’s office.

* Significant is defined as depth and breadth of experience normally associated with the performance of those duties for a period of approximately two (2) years.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET EDUCATION
Successful completion of a post-secondary education in Office Administration.

Degree equivalency

ASSET
Experience in administrative support related to Human Resources.

Experience in compiling information to support manager’s workload.

Experience with general security services and screening.

Experience using spreadsheet software, such as Microsoft Excel, at an Intermediate or Advanced level.

Experience preparing budgets and financial spreadsheets.

Experience analyzing information, reports, and recommending solutions.

Experience in conducting research and analysis.

Experience using virtual meeting technologies such as teleconferencing, video conferencing, or webinar.

Experience coordinating events such as conferences, meetings, travel arrangements and/or training.

(AS-02) Significant * experience in managing the agenda and coordinating the daily operations and activities of a senior manager’s office.

* Significant is defined as depth and breadth of experience normally associated with the performance of those duties for a period of approximately two (2) years.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English essential, French essential and/or Bilingual imperative (BBB/BBB, CBC/CBC, CCC/CCC)

Information on language requirements

COMPETENCIES
Attention to details
Initiative
Effective interpersonal skills
Judgement
Dependability

ABILITIES:
Ability to manage heavy workload, conflicting priorities and meeting tight deadlines.
Ability to manipulate data and data entry.
Ability to communicate effectively orally.
Ability to communicate effectively in writing.
(AS-02 only) Ability to review correspondence, reports or documents for conformity within acceptable practices and procedures.

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Conditions of employment

Reliability Status security clearance - Security Reliability or Secret (depending on the position).

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

A top-down selection or random selection may be applied at any stage of the selection process.

You will be required to show how you demonstrate the essential qualifications (i.e. Education, Experience and/or Occupational Certification) for the initial screening through the online screening questions. It is NOT sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate HOW, WHEN, and WHERE the qualification was met through substantiation by examples. Information on your described skills, experience, etc. provided in the screening questions should be supported by your resume. Failure to provide the above information in the format required may result in your application being rejected from the process.

PLEASE APPLY ONLINE: Please submit your application online. We request that you DO NOT email, fax or mail in hard copy documents. If you have a disability preventing you from applying on-line, please contact (902) 426-4698 or the toll free number at 1-800-645-5605.

A written exam may be administered.
Interviews may be conducted.
Reference checks may be conducted.
A situational exercise may be administered.

Candidates must meet the essential qualifications to be appointed to a position.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

Successful candidate(s) must meet and maintain the Conditions of Employment throughout their employment.

You must provide proof of your education/occupational certificate credentials.

For this appointment process, our intention is to communicate with candidates by e-mail for screening/assessment purposes (including sending invitations for written tests and interviews).

Candidates who apply to this selection process must include, in their application, a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users (some e-mail systems block these types of e-mail). If you do not wish to receive your results by e-mail, it is your responsibility to inform us.

Persons are entitled to participate in the appointment process in the official language of their choice.

Applicants are asked to indicate their preferred official language in their application.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.