Administrative Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

The role of the Real Property Operations Unit (Québec) (RPOPS) within the Department of National Defence (DND) is to provide property management services for instance; maintenance, repair, recapitalization and construction of buildings and infrastructure in addition to taking care of the current operations of the real estate portfolio of DND for Quebec’s province. The real property portfolio includes a wide variety of buildings such as office buildings, airports, secure communications nodes, ammunition depots, thermal power plants, road infrastructure, control towers, hangars, schools and much more.

Duties

Develop and communicate administrative procedures and practices for receiving, verifying, recording and processing HR requests.
Train users on procedures and processes, individually and using virtual tools.
Prioritize HR requests, assign work to subordinates, manage / authorize the processing of regular requests and monitor the progress of work to ensure that it is done within time limits.
Liaise with client managers and their staff to explain associated policies, practices and procedures and share related information and convince them of use.

Intent of the process

This process will be used to staff one determinate (12 month term) position. Meanwhile, a pool of candidates will be established and may be used to staff positions for determinate (casual) and indeterminate (full time). This pool could be used to fill similar positions within the Department of National Defense in Quebec area with various language proficiencies and security levels.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
Diploma from a recognized university with specialization in business management, business administration or human resources management
OR
An acceptable combination of education, training and relevant experience to the position to be staffed in a civilian human resources management field

Degree equivalency

Experience:
Experience supporting activities related to the human resources (i.e. Training development, staff recruitment activity or others).
Experience in planning, organizing and implementing training and learning activities.
Experience using different software such as : Microsoft Word, Excel, PowerPoint or equivalent.
Experience in assessing and recommending client needs and proposing and/or creating
training solutions.

The following will be applied / assessed at a later date (essential for the job)

French essential

Information on language requirements

Knowledge:
Knowledge of electronic document management with web platforms such as SharePoint.
Knowledge in analysis and understanding of business needs.

Abilities:
Ability to work under pressure and meet deadlines.
Ability to solve problems.
Ability to communicate effectively both orally and in writing.

Personal suitability:
Thinking things through.
Client service.
Working effectively with others.
Showing initiative and being action-oriented.

The following may be applied / assessed at a later date (may be needed for the job)

Experience:
Experience in monitoring and tracking training activities, reporting activities and using training tracking systems.
Experience in various HR fields such as performance management, talent management, succession planning and organizational health.

Knowledge:
Knowledge of training needs according to the different classifications within the federal government.

Operational requirements:
The person could be required to travel.
The person could work overtime.
Willingness to obtain a DND404 driver’s license.

Conditions of employment

Security clearance: Reliability.
Possess a valid class 5 driver’s license.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

You will be required to show how you demonstrate the essential qualifications (i.e. Education, Experience and/or Occupational Certification) for the initial screening through your resume and in answering online screening questions. It is NOT sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate HOW, WHEN, and WHERE the qualification was met through substantiation by examples. Information on your described skills, experience, etc. provided in screening questions should be supported by your resume. Failure to provide the above information in the format required may result in your application being rejected from the process.

Please note that screening may be based on pre-selected assets based on operational
requirements.

Random or top-down selection, as well as any other posted merit criteria may be used to
determine who will advance to the next stage of the assessment process.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.