Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Duties

The successful candidate will provide general administrative support to the division’s two Directors and their teams. The following are a few examples of tasks that can be expected on the job:
- Making on-boarding arrangements for new employees;
- Responding to individual inquiries from division employees: IT inquiries, voice mail reset, desk accommodations, travel arrangements, etc.;
- Preparing invoices for e-signature and payment;
- Preparing documents for e-approval, including proofreading and making necessary corrections in both official languages.

Work environment

The Public Prosecution Service of Canada (PPSC) is a federal government organization responsible for the prosecution of criminal offenses under federal jurisdiction. Our organization consists of approximately 1000 employees in regional offices across the country who all play a key role in strengthening Canada’s criminal justice system. The PPSC handles the prosecution of all Criminal Code offences in the territories as well as offences under all other federal legislation, such as the Controlled Drugs and Substances Act, the Youth Criminal Justice Act, and the Fisheries Act.

In the current context of the pandemic, most of us are working from home. Our regular office accommodations are in Place Bell situated at 160 Elgin Street, an office complex in downtown Ottawa and next to the Rideau Canal and the Rideau Shopping Centre. This location offers easy access to restaurants, fitness facilities, walking/running paths and parks. We are conveniently located close to major bus routes and the LRT, making it easy to commute from all points across the city.

As a part of the human resources community, you will work in a collaborative environment with passionate, enthusiastic and innovative colleagues in the Human Resources Directorate. We are committed to and accountable for providing leadership, subject matter expertise and proactive management of human resources services for our clients delivered through interdisciplinary expert teams working together.

Intent of the process

The immediate need is to staff one (1) position for a duration of six (6) months. The process results could be used to staff similar positions at Public Prosecution Service of Canada with varying tenures, various linguistic profiles and requirements, and with various security requirements.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
- Successful completion of secondary school or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience:
- Experience providing administrative support services to a management team.
- Experience using Microsoft Word, Excel, Outlook, and PDF viewing and manipulation software (such as Adobe, Foxit, Nitro, etc.).

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Qualifications - Experience:
- Experience processing invoices for payment.
- Experience preparing documents for e-signatures using Adobe, Foxit, or similar software.
- Experience using CCM Enterprise or other Government of Canada document tracking system.
- Experience making business travel arrangements.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

Competencies:
- Attention to detail
- Demonstrating Integrity and Respect
- Thinking Things Through
- Working Effectively with Others
- Showing Initiative and Being Action Oriented
- Communication
- Client Service Orientation

The following may be applied / assessed at a later date (may be needed for the job)

Asset Qualification - Knowledge:
- Knowledge of sections 32 and 34 of the Financial Administration Act.

Organizational Needs:
The organization is committed to establishing and maintaining a representative workforce. Qualified applicants who self-declare as members of a visible minority group, Aboriginal peoples, persons with disabilities and/or women may be selected for appointment to fulfill organizational needs.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.