Project and Administration Officer

Important messages

Western Economic Diversification Canada (WD) is looking an individual to join our team. WD is routinely ranked as one of the Best Place to Work according to the Public Service Employee Survey, and we have been recognized as one of Alberta's Top 75 Employers in 2020. If you want to be part of a great organization that gets things done for Western Canadians, you want to work here.

We are looking for people who think independently, has great attention to detail, work creatively and enjoy working in a team environment to support the priorities of the department.

As Project and Administration Officer you will be responsible for the coordination, monitoring and of Security activities, reporting under minimal supervision. These activities include:

• Data input and maintenance of electronic data base of security related information;
• Coordinates and explains the personnel security screening procedures to clients, managers, supervisors and departmental employees; Also reviews security documents for completeness and takes appropriate action if not completed properly;
• Maintenance and issue of ID cards and badges required by employees and monitors adherence to related departmental policies;
• Prepares, compiles and maintains various computerized and manual records by generating reports;
• Assists with financial, human resources and general administrative systems and processes;
• Monitors and responds to generic security office email inbox;
• Coordinates security briefings;
• Assists during exercises and emergency situations; and
• Assists during security incidents.

Work environment

Do you thrive in a fast-paced, diverse environment where excellent client service is paramount? Do you like being in the middle of the action – providing assistance and administration to a wide variety of corporate files?

Then you should consider a Project and Administration Officer at Western Economic Diversification Canada. You will be working directly with a team that supports the Director, Centre of Expertise in a Headquarters environment. As an administrative assistant, you will be responsible for providing administrative assistance to corporate files and security clearance screening.

Intent of the process

The intent is to staff one indeterminate position.

A pool of qualified candidates (fully assessed or partially assessed) will be established and may be used to staff similar positions at this group and level. This process may be used for various positions and tenures (including but not limited to term and indeterminate appointments, internal assignments, secondments, deployments, acting appointments) as well as various locations, security requirements, language requirements and conditions of employment.

Positions to be filled: 1

Information you must provide

Your résumé.

A covering letter in 2,000 words (maximum)

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
• Successful completion of secondary school education according to provincial/territorial standards or employer-approved alternatives, such as a combination of education, experience, and/or training.

Degree equivalency

Experience:
• Recent* and significant** experience in general office administration; such as, arranging meetings (in-person and virtual), preparing background material for meetings, making travel arrangements, managing calendars, and receiving and directing telephone calls.
• Experience with general security services and screening.
• Experience communicating policies or directives.
• Experience in utilizing computer software and office suites such as: Microsoft Office Suite, Adobe Acrobat and spreadsheet software.

*Recent experience is defined as experience obtained within the past two (2) years.
** Significant is defined as relevant experience normally acquired through the full time performance of duties for at least two years.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Criteria:
• Successful completion of post-secondary school education.
• Experience in the delivery of a security screening program and services to a federal government department or agency.
• Experience in programming to maintain automated notifications and web functions.
• Experience using GCDocs.
• Experience working with PeopleSoft or other Human Resources system.
• Depth, breadth and scope of experience in any one or combination of the experience requirements.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Competencies:
• Communication: Oral and Written
• Demonstrating integrity and respect
• Thinking things through
• Working effectively with others
• Showing initiative and being action-oriented

The following may be applied / assessed at a later date (may be needed for the job)

Organizational Needs:
• In support of achieving a diversified workforce, consideration may be given to candidates self-identifying as belonging to one of the following Employment Equity groups: Aboriginal peoples, persons with a disability, visible minorities and women.

Conditions of employment

• Reliability status; and
• Willingness to work overtime as required

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.