Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

Intent of the process

This inventory will be used to staff Administrative Assistant positions at the AS-02 group and level within Natural Resources Canada with employment tenures, language requirements, security requirements, conditions of employment and work locations that will vary depending on the needs of the position being staffed. The pool of qualified candidates will also be shared within the Public Service.

Job offers resulting from this inventory will be either Permanent (Indeterminate), specified period (term or acting) appointments, part-time worker or casual employment. Candidates will be randomly selected* from the inventory for assessment purposes.

*Random selection is a strategy that is sometimes used to manage applicant volume. It identifies a sub-sample of applicants by applying the element of chance using criteria identified by the hiring organization. The Public Service Resourcing System - the electronic system used to advertise this job opportunity and receive and select applications - will perform the random selection function in this process.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

A secondary school diploma or an acceptable combination of education, training, or experience.

Degree equivalency

1-Experience in the use of Microsoft Office software such as Word, Excel, PowerPoint, and Outlook;
2-Significant* experience in the provision and coordination of administrative services** to a manager or team.

*Significant is defined as a minimum of 2 years of experience.

**Administrative services is defined as, but not limited to: the collection and consolidation of information for the production of various reports, coordination of document approval, planning and coordination of meetings, drafting minutes, monitoring expenses and maintaining a budget, managing schedules and e-mails or other related duties.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

Written and Oral Communication
Effective Interpersonal Relationships
Dependability
Work Under Pressure
Analytical Thinking
Thoroughness
Judgement

The following may be applied / assessed at a later date (may be needed for the job)

Successful completion of post-secondary education from a recognized institution in a field relevant to the work to be performed.

Degree equivalency

1-Experience using Departmental applications such as SAP (Systems Application and Products), PeopleSoft, CCM Mercury-MEC or GCDocs.
2-Experience scheduling and organizing travel arrangements.

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Availability, willingness and ability to work overtime, as required (may be required for some positions).

Conditions of employment

Reliability Status security clearance - Some positions may require a Secret clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

**Eligible veterans and CAF members may apply.** The Government of Canada is committed to building a skilled workforce that is representative of Canada's diversity, which includes the recruitment of Canadian Veterans and releasing Canadian Armed Forces personnel.

We encourage applicants to identify any abilities, competencies, and/or experiences acquired through employment with the Canadian Armed Forces where applicable.

In order for your application to be considered, all screening questions must be answered. You must provide concrete examples to demonstrate how you meet each qualification, including where and how you obtained the experience, as well as the period(s) in which you performed the functions of the position(s) (MM-YYYY to MM-YYYY).

Depending on the requirements of the position or positions being filled, any or all of the asset qualifications, operational requirements, and organizational needs may be considered at any time during this process. These criteria may be a deciding factor in choosing the persons to be appointed. Therefore, it is important that you answer each of the questions related to these requirements.

The inventory will be updated every 60 days. You will receive a written notice in your PSRS Applicant Account 5 days before the end of your active period to confirm whether or not you still wish to be considered for an additional 60 days.

It is your responsibility to keep your personal data in your PSRS Applicant Account up-to-date and to check your email account regularly to ensure that you do not miss out on any opportunities.

All job applications must be submitted through the Public Service Resourcing System. Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.