Records Management Technician

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

What makes inventories different from other job advertisements? You only need to apply once, but can be considered for different job opportunities. Don’t worry, even if your application is not selected for one job, your application remains in the inventory and can be selected again for the entire duration that the inventory remains open. As an applicant, you can go back and update your resume at any time.

Work environment

Our priorities are delivering digital services to Canadians, legal services to Government and leveraging internal digital services and data to enable the delivery of a modern justice system and high-quality legal services to the Government. We look to new methods, tools and ideas to improve how we design, build and deliver services.

Justice Canada is unique in the federal Government with clients located across the country, and within some 40 federal departments and agencies. Our IM/IT organization is designed to provide both strategic and operational functions.

The primary function of Information Management (IM) Operations is to promote economy and efficiency in the creation, maintenance, storage, retrieval and disposal of the Department of Justice’s records. Working with the departmental Electronic Document and Records Management System (EDRMS), the incumbent is responsible for maintaining organizational records in physical and electronic format; labelling, preparing and transferring records according to established records management life-cycle procedures and schedules and ensuring the preservation of historical information; compiling statistics and reports on activities within records management services, and assisting staff in fulfilling retrieval and research requests.

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Intent of the process

INVENTORY - A pool of partially or fully qualified candidates may be established to staff similar positions within the Department of Justice and Public Prosecution Service of Canada with various tenures, linguistic requirements, work locations, operational requirements and/or conditions of employment.

Positions to be filled: 15

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

(ED1) Successful completion of two years of secondary school or employer approved alternatives.

Note: The employer-approved alternatives to two years of secondary school are:
o A satisfactory score on the Public Service Commission test approved as an alternative to two years of secondary school; or
o An acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:

(EX1) Experience providing administrative support services.
(EX2) Experience providing client service.
(EX3) Experience in using a computer and the following software: Word, Excel, and Outlook.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English Essential, French Essential, English or French Essential, and Bilingual Imperative BBB/BBB.

Information on language requirements

ABILITIES:

(A1) Ability to set priorities and meet deadlines
(A2) Ability to file quickly and accurately elements alphabetically and numerically
(A3) Ability to communicate orally
(A4) Ability to communicate in writing
(A5) Ability to lift and move boxes weighing up to 35 pounds.

PERSONAL SUITABILITIES:

(PS1) Judgement
(PS2) Client service
(PS3) Teamwork
(PS4) Dependability

The following may be applied / assessed at a later date (may be needed for the job)

EDUCATION (ASSET) :

(AED1) Successful completion of an acceptable post-secondary educational program in the field of Records Management.

Degree equivalency

EXPERIENCE (ASSETS) :

(AEX1) Experience working in a records environment.
(AEX2) Experience working in the federal, provincial or territorial government.
(AEX3) Experience using GCDocs (i.e. Open Text Content Server) and/or Sharepoint as a records management system.
(AEX4) Experience creating and manipulating spreadsheets using Excel.

Organizational Needs

- The Department of Justice is committed to maintaining a representative workforce reflective of Canadian society. In support of achieving a diversified workforce and our employment equity goals, qualified candidates who self-declare in a staffing process as members of Aboriginal peoples, persons with disabilities, visible minorities and/or women may be selected for appointment to fulfill organizational needs including reducing representation gaps.

Operational Requirements

- Willingness and ability to work overtime
- Willingness and ability to lift and moves boxes weighing up to 35 pounds

Conditions of employment

Secret security clearance

Vaccination - All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

- Please note that applications received through any means other than the www.jobs.gc.ca website will not be considered.

- Extractions from this selection process will be ongoing. Results from previous extractions will be deemed valid for future extractions.

- The first extraction of applications is scheduled for October 29, 2020. The subsequent extractions will take place on an “as and when needed” basis.

- Random selection may be used.

- Top down selection may be used at any point during the assessment phase.

- Candidates must meet the essential qualifications to be appointed to a position.

- Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

- Acknowledgment of receipt of applications will not be sent; we will contact candidates
when the screening process is completed.

- Any travel expenses incurred by candidates to attend evaluations under this selection process will be the candidate's responsibility.

- Persons are entitled to participate in the appointment process in the official language of
their choice. Applicants are asked to indicate their preferred official language in their
application.

- The Department of Justice encourages persons with priority entitlements to self refer to
our selection processes in circumstances where they believe that they meet the essential
qualifications of the advertised position.

- You must provide proof of your education credentials, upon request.

- Communication for this process will be sent via e-mail. It is the responsibility of the candidate to ensure that a current and valid e-mail address is provided with their application and that it accepts messages from unknown senders.

- On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.