Careers in Administrative Services at CFB Suffield!

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

► When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment. Please see the Frequently Asked Questions (FAQs) at the end of the job ad for further details.

► Are you an experienced administrative professional, or perhaps newly graduated from an administrative program? Are you seeking an administrative role that will allow you to flex your skills? When you join the Department of National Defence, you will be contributing your skills to help the Canadian Armed Forces accomplish their mission and mandate – defending Canada’s interests and values at home and abroad.

By taking this road, you will explore the many avenues within the administrative services world. It’s not just a desk job! You can expect responsibilities such as:
• managing and distributing information within an office
• handling financial transactions for the office
• coordinating meetings
• sending, receiving or drafting correspondence
• greeting clients
• acting as the point of contact for employees
• organizing events
• coordinating travel arrangements
• coordinating different projects and activities
• researching and analyzing information.

If you are driven in building a career in this field, DND is looking for you! Read below to find out how this process works!

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Phase 1: Getting to know you
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Submit your resume (no cover letter required), and answer some questions on your experience. We are aware that there are many questions to answer, keep in mind that efforts are rewarded. In answering all the questions for which you meet the experience, you will significantly increase your chances for an opportunity and let managers know what you bring to the table.

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Phase 2: Let’s meet
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You are screened in and then randomly selected from the inventory. Managers will review your resume, and if you have demonstrated the level of experience required for their position, you will be contacted for an interview. Congrats if you’ve made it this far! From here on out, you will be advised of your outcome in the process.

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Phase 3: Your results
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If you are selected for the position, you will be contacted to complete the Security screening and any other conditions of employment. Once completed, a letter of offer will be provided.

NOTE: Appointments are made on an on-going basis as requirements arise. Qualified candidates may be placed in a pool, with referral to positions, and offers, occurring for the next several years.

Work environment

CFB Suffield is considered to be a semi-isolated base. We are located approximately 50 kms north west of the City of Medicine Hat in the southeast corner of Alberta. Most of the civilian personnel who work at the base live either in Medicine Hat or in the small town of Redcliff just to the west of the Medicine Hat city limits. This is an important point to note as there is no accommodation on the base and there is no public transportation to the base. Personnel either drive their own vehicle or car pool with others. Commuting assistance is provided for employees who live in Medicine Hat or Redcliff. For other information on the City of Medicine Hat, I suggest you look at their website at www.medicinehat.ca. For information on CFB Suffield, please visit: http://www.army-armee.forces.gc.ca/en/cfb-suffield/index.page

Intent of the process

A pool of qualified candidates may be established and may be used to staff similar positions (including lower level positions) on a permanent, temporary, or casual basis with various security requirements and language profiles. Not all applications will be processed at the same time; assessments will be completed on an as needed basis.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Successful completion of secondary school or an acceptable combination of education, training and/or experience.

Degree equivalency

Recent* experience using word processing software such as Microsoft Office software (Outlook, Word, Excel).

(* Recent is defined as experience obtained in the last five (5) years).

Since this is an inventory, you do not have to meet all the criteria you will find below.

Hiring managers will make their selection by establishing the criteria required for their positions to be staffed.

Depending on the position being staffed, any of the following experience qualifications may also be deemed as an essential qualification (“must have”) and only candidates and Persons with a Priority Entitlement who possess those qualifications will be considered for that specific vacancy, or as an asset qualification (“nice to have”). Please indicate if you possess any of the following in your application:

- Experience providing general administrative or clerical support services.
- Recent and significant* experience in providing administrative support in an office environment.
(Recent and significant* experience means depth and breadth of experience normally associated with the performance of duties over a period of approximately 12 months within approximately the last 36 months)
- Significant** experience using one or more of the following programs: Word, Excel, Powerpoint, Outlook.
(Significant** is defined as having performed a range of complex activities/functions within the specified program(s)).
- Experience providing administrative services in health services/medical environment.
- Experience in accounting.
- Experience in providing general procurement and contracting support services (e.g. assisting in general procurement practices, ordering goods and supplies).
- Experience in client service.
- Experience in land use administration.
- Experience in providing Real Property Management support services.
- Experience in creating and maintaining physical and/or electronic files.
- Experience supporting activities related to the finances field.
- Experience in materiel or inventory management.
- Experience in travel coordination or processing travel claims.
- Experience supporting activities related to the Information Management (IM) or Records Management field.
- Experience supporting activities related to the pay or benefits field.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

- Post-secondary education in a relevant field of study (for example: business administration, office administration, etc).
- Possession of a medical terminology certificate.
- Experience using Claims-X.
- Experience using Defence Resource Management Information System (DRMIS).
- Experience using Systems Applications and Products (SAP).

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Demonstrating Integrity and Respect
Thinking Things Through
Showing Initiative and being Action Oriented
Working Effectively with Others
Communication

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

In support of Strong, Secure, Engaged (SSE) initiative #24, consideration may be given to the spouses or common-law partners of Canadian Armed Forces (CAF) members.

Some positions may require one or more of the following (as applicable to the position being staffed):
- willing and able to work overtime;
- willing and able to travel;
- possession of a valid unrestricted provincial driver’s license;
- willing and able to obtain/retain a Department of National Defence 404 Operator’s Permit;
- willing and able to obtain/retain a Form Motor Transport (FMT) 600 Operator’s Permit;
- willing and able to use Personnel Protective Equipment (PPE) such as wearing safety footwear.

Conditions of employment

Reliability Status security clearance - Various Security Requirements:
Such as Reliability, Secret

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

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FREQUENTLY ASKED QUESTIONS
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◦ How will you communicate with me?

We will contact you by email or through your GC Jobs account.
Please ensure that your email is valid and accepts messages from unknown users. We recommend adding the contact email at the bottom of the poster to your list of contacts. It is your responsibility to regularly check your inbox, junk mail and your GC Jobs account to find out about all the information regarding this inventory. Failure to respond in a prescribed timeframe may result in elimination from this process.

◦ How does an inventory work?

An inventory is a selection process that can be used by various hiring managers to meet their current and future needs. As a result, you will apply only once to be considered for multiple job opportunities at the CR 03/CR 04 level.

◦ What does "Registered in the inventory" mean?

Once your application has been successfully submitted to the inventory, your status may be: "Date of disclosure of results: Listed in the inventory". This automatically generated message by the system means that your application can be considered. You will be informed in the event that your application is considered as part of a process generated from this inventory.

◦ What happens if my application expires?

Your application will be kept in the inventory for 90 days. A notice will be posted in the "My Job File" menu of your account 5 days before your application expires. If you do not take this into account, your application will be deactivated and it will no longer be considered for submissions from this inventory. In the event that your application expires during the effective period of this inventory, a notice will be posted in your account. If you wish to confirm your interest and reactivate your application, select the "Renewal of my application" link.

◦ My personal information has changed, what should I do?

Simply update them in the "Personal Information" section, in the "My Job File" menu of your account. This will allow us to have your current contact information and ensure adequate follow-up in the event that your application is considered as part of a process issued from this inventory.

◦ Who can I contact if I have technical difficulties with the GC Jobs website?

You can contact the Public Service Commission of Canada's support centre by selecting the "Contact Us" link below, in the left corner of this window, or by calling 1-888-780-4444.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.