Administrative Services Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

This position is specifically designated for personnel who self-identify as First Nations, Inuit or Métis.

WHAT YOU NEED TO KNOW

You will also be entitled to a northern isolated post allowance annually plus vacation travel assistance.

Please note that rates and conditions are subject to change. Please see the Isolated Posts and Government Housing Directive for more information or to view the rates for other locations at http://www.njc-cnm.gc.ca/directive/ipgh-pile/index-eng.php.

Fisheries and Oceans and the Canadian Coast Guard are committed to ensuring our employees have a positive work life balance. We support flexible work arrangements like telework, compressed workweeks and flexible hours.

HERE’S HOW THE ASSESSMENT PROCESS WILL GO:

STEP 1- INTRODUCE YOURSELF

Tell us about yourself! We want to know why you would be the ideal candidate for this position and what you would bring to this role. You can do this by clicking “Apply Online", or you can email a copy of your application to

STEP 2 – SCREENING THE APPLICATIONS

Your resume will be reviewed to determine if you have the following experience and education.

Secondary school diploma or employer-approved alternatives

Significant* experience in providing administrative support to a manager within a work unit (such as: scheduling meetings, managing calendars, organizing hospitality and event plans, processing Human Resource documents, coordinating with Information Technology and/or Security services, and performing other general administrative tasks such as taking minutes, data entry, filing, etc.).

* Significant: at least one year of continuous experience

Experience processing invoices, purchase orders, and assisting with monitoring budgets

Experience using Microsoft Office such as Word, Excel, Outlook and PowerPoint to create and edit various documents

Experience booking travel and preparing expense claims

The following may be beneficial to the position being staffed:

Successful completion of post-secondary studies from a recognized post-secondary institution (E.g. Diploma of College Studies in Office Systems Technology or Diploma of College Studies in Office Administration)

Experience in supporting the preparation, review, and transmittal of correspondence such as briefing notes, correspondence and letters

Ability to communicate in a local Indigenous language

STEP 3 - INTERVIEWS

Based on your resume, you may be invited to an interview. During the interview we will be looking for you to demonstrate the following:

Ability to communicate verbally
Ability to communicate in writing
Ability to research and synthesize information
Ability to establish priorities and meet deadlines

Showing Initiative and being action oriented
Demonstrating integrity and respect
Working effectively with others

Duties

Do you want to help shape DFO’s presence in the North and help our new Arctic Region grow? Then we have the job for you. As the Administrative Services Officer you may be asked to assist and train Staff on the systems and processes used to support the Regional Director Generals Office. There is also a need to provide advice and guidance to Management and Staff on Departmental standards and procedures associated with the preparation of correspondence, briefing notes and responses to formal requests. You will also be required to monitor and track budget expenditures, initiate financial transactions (e.g. travel; etc.) and process payment for invoices and other financial status reports. Using a government acquisition card, you will be required to purchase goods for the Regional Director Generals Office and also maintain records, information binders and other material for future use.

Work environment

Fisheries and Oceans Canada is responsible for policies and programs in support of Canada's economic, ecological and scientific interests in oceans and inland waters; for the conservation and sustainable utilization of Canada's fisheries resources in marine and inland waters; for leading and facilitating federal policies and programs on oceans; and for safe, effective and environmentally sound marine services responsive to the needs of Canadians in a global economy.

DFO’s Arctic Region is responsible for developing, maintaining and supporting relationships across various northern communities in the Arctic and identifying opportunities for collaboration and partnerships that support community interests in DFO’s programs and services.

Intent of the process

The intent of this process is to staff one (1) AS02 Administrative Services Officer position in Rankin Inlet, NU on a temporary basis for approximately two (2) years with the possibility of extension. However, a pool of qualified candidates will be established from this staffing process and may be used to staff similar positions with different tenures within the Department of Fisheries and Oceans Canada.

Positions to be filled: 1

Information you must provide

Your résumé.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Conditions of employment

Reliability status security clearance
Flexible hours, on occasion
Overtime, on occasion
Travel, on occasion

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Please provide a valid e-mail address as correspondence will be sent via e-mail whenever possible.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.