Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Please note that assessments of candidates will take place in the Public Service Commission Regional Offices located in Gatineau QC, Halifax, NS, Montreal, QC, Toronto, ON, and Vancouver, BC.

A random selection and/or a top-down selection may be used at certain stages of the assessment.

Duties

The Personnel Psychology Centre (PPC) is a Centre of expertise in personnel assessment. Employees of PPC assist hiring managers and human resources professionals in assessing applicants for federal public service jobs and in identifying and supporting employee development needs through innovative assessment products and services.

Are you seeking a new challenge in a dynamic environment? Are you looking for an opportunity to grow and learn from working in partnership with an executive and interacting with various people at all levels within the PSC? If you answered yes to both questions and you are technically proficient, energetic and goal oriented, then look no further. The Public Service Commission (PSC) may have a position for you!

As one of the executive assistants within a directorate providing administrative services to an executive and managers, your main responsibilities will be the following:
- Manage correspondence and requests for information for a Director’s office
- Maintain the Director’s daily agenda
- Act as secretariat for different committees and meetings including preparing records of decision
- Provide administrative support to unit managers
- Organize and coordinate various activities and contribute administrative expertise to adhoc projects such as piloting new assessment products
- Provide administrative services and human resources assistance for staffing activities.

Work environment

You will work in a healthy environment that offers great work-life balance, a modern building in downtown Gatineau with gyms and cafés just a few steps away, access to showers, bus routes and bike/jogging paths nearby. Like to work standing up or sitting down? You choose. It is also WI-FI ready, you can work anywhere in the building, including at our active work stations, equipped with a treadmill or a stationary bicycle.

Intent of the process

The PPC is staffing an indeterminate position of Administrative Assistant with a linguistic profile of bilingual imperative CCC/CCC. The intent is also to establish a pool for future vacancies (indeterminate, term or casual) to staff similar positions at the AS-01 or CR-05 level within the PSC in the National Capital Region with a linguistic profile of bilingual imperative CCC/CCC or CBC/CBC.

By applying to this process, you consent to your personal application-related information being shared with other government departments interested in staffing similar positions.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

A college diploma or a degree from a recognized post-secondary institution in one of the following fields of study: Business administration, Office administration, Office Management, Secretarial studies or in other fields related to the position.

Degree equivalency

Significant* experience providing a variety of administrative support services** to a manager, executive or a team of professionals.
* Significant experience is defined as experience acquired over a period of approximately one (1) year.
** Administrative support services is defined as, but not limited to: managing agendas, planning and organizing meetings/teleconferences, preparing and collating meeting file folders and background materials, procuring office supplies, maintaining a filing system, making travel arrangements, minutes taking, and other related duties.

Experience using Microsoft Office Suite: Word, Excel and Powerpoint.

Experience drafting AND editing correspondence such as letters, meeting minutes, presentations.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Experience managing financial operations and transactions (such as verifying financial data, monitoring expenditures or validating and paying invoices).

Experience responding to system user requests and participating in the identification and resolution of issues.

Experience making travel arrangements and in processing travel expense claims.

Experience performing data entry.

Experience doing research, analyzing information, and providing answers to internal or external stakeholders.

Experience administering assessments (e.g., tests, simulations, interviews).

Experience with the delivery of products and services in a cost-recovery* setting.
*Definition of cost recovery setting: recovering multiple and considerable costs from several clients for products and services that are offered for a fee based on a cost structure (cost per unit, time reporting).

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual Imperative CCC/CCC & CBC/CBC

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

Ability to communicate orally.
Ability to communicate in writing.*
*The content of your application will be one source of information used to evaluate the ability to communicate effectively in writing. We will not pursue further assessment of candidates who do not demonstrate this ability in their application.
Ability to plan, organize and prioritize your work in order to meet deadlines.

Judgement
Effective interpersonal relationships
Initiative
Reliability
Discretion

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.