Finance Clerk / Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

AAFC is committed to diversity and inclusion and is proud to be recognized as one of Canada’s best diversity employers. We welcome all applicants and strongly encourage candidates to self-declare if they belong to an Employment Equity designated group (i.e. Aboriginal Peoples, Persons with Disabilities, Visible Minorities or Women).

Work environment

As one of Canada’s Best Diversity Employers, AAFC is proud to celebrate our achievement in creating a diverse, respectful, and positive workplace where all employees are valued and recognized for their unique qualities, ideas, voices and perspectives.

The Finance and Resource Management Services Directorate is responsible for sound management, stewardship and policy and program decision-making through the provision of timely, robust and relevant financial information, services and advice.

Intent of the process

The immediate need is to staff at least 2 positions in the National Capital Region.

A pool of qualified and partially qualified candidates will be established and may be used to staff similar positions with various tenures as well as various linguistic requirements, in other locations listed in the advertisement.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

A secondary school diploma or an acceptable combination of education, training and/or experience.

IF YOU HAVE FOREIGN CREDENTIALS, please follow the link below for information on how to obtain a degree equivalency. You must obtain an equivalency, at your own expense, in order to be considered for appointment into the public service.

Degree equivalency

Experience with Microsoft Office software products, including Outlook, Word, Excel.

Experience in providing financial services (e.g., processing financial or pay related transactions, reviewing financial coding).

Experience providing a range of administrative services, including three or more of the following: formatting documents, data entry, scheduling meetings, maintaining an electronic and paper filing system, drafting and editing correspondence, and completing organizational forms such as human resources or finance.

Experience in preparing and formatting various documents and reports.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Successful completion of a certificate, diploma or degree from a recognized post-secondary institution in a field related to the position.

Degree equivalency

Experience in the use of a financial system (e.g., SAP, Oracle, Free Balance) and/or Salary Forecasting Tool and/or a People Management Tool (e.g., PeopleSoft).

Experience providing basic human resources services (e.g., scheduling interviews, processing staffing actions).

Experience using an information management system (e.g., RDIMS/Agridocs, GCDOCS) to collect, organize and disseminate information.

Experience using a departmental correspondence tracking system (e.g., ECMS, CCM Enterprise (TRECS)).

Experience in using a travel system such as the Hogg Robinson Group (HRG) Shared Travel Services (STS) system.

Experience in providing advice and guidance on policies and procedures related to accounts payable and/or travel and/or human resources.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual Imperative BBB/BBB;
French Essential;
English Essential

Information on language requirements

Initiative
Planning and Organizing
Client Focus
Teamwork
Problem Solving
Writing Skills

The following may be applied / assessed at a later date (may be needed for the job)

Ability and willingness to work overtime as required.

Conditions of employment

Reliability Status security clearance - or Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

ASSESSEMENT INFORMATION

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

Various assessment tools may be used, such as, standardized tests, interviews, references, board member knowledge, etc.

All communication relating to this process, including email correspondence may be used in the assessment of qualifications.

A random or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Appointment decisions may be based on one or more of the following criteria:
- Matching of the individual's experience or qualifications to the strengths and weaknesses of the work team.
- Matching of the individual's experience or qualifications to the specific duties of the position being staffed.
- Depth, breadth, type of work-specific experience.
- Level/degree of one or more competencies/qualifications.

A test may be administered.

An interview may be administered.

Reference checks may be sought.

You must provide proof of your education credentials.

Asset qualifications may be used in the determination of those to be given further consideration in the assessment process.

APPLICATION & CORRESPONDENCE INFORMATION

Applications submitted by email will not be accepted. You must apply on-line through www.jobs.gc.ca.

Persons with disabilities preventing them from applying on-line are asked to contact the email referenced below under "Contact Information".

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.