Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Work environment

The Hill Times has ranked the Canadian Grain Commission (CGC) as one of the top 12 best places to work in Canada’s Public Service.

The CGC is a significant part of Canada’s dynamic and diverse agriculture sector. We regulate grain handling in Canada, set grain standards and conduct grain research. As a small but high-performing and creative organization, we strive to provide high-value services to our clients and live our values of Excellence, Integrity, Respect and Accountability. We foster a work environment where you will have opportunities to grow, to learn, to progress your career, and have job satisfaction.

Our office is located at 303 Main Street in downtown Winnipeg, close to countless amenities found at Winnipeg Square, the Forks, St. Boniface and the Exchange district. Take advantage of our Employee and Family Assistance program, walking club and ad -hoc fitness classes onsite or discounted memberships at GoodLife Fitness.

Intent of the process

The pool may be created to staff similar positions with various linguistic profiles and tenures(indeterminate, specified term, acting, deployment, secondment).

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience:
- Recent* and significant** experience performing a range of administrative activities for a senior manager***.
- Experience using the Microsoft Office Suite including but not limited to the following programs: Word, Excel, Outlook and PowerPoint.
- Experience managing a schedule and coordinating meeting materials for a senior manager***.
- Experience scheduling and organizing meetings and events (teleconference, videoconference and/or in person).
- Experience preparing, reviewing, prioritizing and tracking documents and correspondence for a senior manager*** and ensuring action is taken and assigned deadlines are met.
- Experience providing service to internal and external clients by telephone, in person or in writing.
- Experience coordinating and booking travel.

*Recent is defined as within the last two (2) years.
**Significant experience is defined as the depth and breadth of experience normally acquired during a period of at least one (1) year.
***Senior manager is defined as director level or above.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Education:
Successful completion of post-secondary studies in secretarial, office management, administrative support or other training related to the position.

Degree equivalency

Experience:
- Experience booking travel using the HRG Shared Travel Services (STS) system, including processing travel claims.
- Experience using SAP financial management system.
- Experience providing budget and financial support services.
- Experience taking and preparing meeting minutes.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Competencies:
- Adaptability
- Attention to detail
- Being a team player
- Building trust through integrity
- Client focus
- Initiative
- Planning, organizing and coordinating

Abilities:
- Ability to use the Microsoft Office Suite
- Ability to communicate effectively in writing
- Ability to communicate effectively orally

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email such as SPAM).

Communication for this process will be sent via email. All communication elating to this process, including email correspondence, may be used in the assessment of qualifications.

Receipt of applications will not be sent; only candidates successful in the screening process will be contacted. Depending on the requirements of the position being staffed from this process, for current or future vacancies, any or all of the qualifications, operational requirements, and organizational needs may be applied at the time of screening.

Random selection and/or top-down selection may be used at any time during the process to identify which applicants will be further assessed.

Candidates from outside the federal public service will be required to pay for their own travel, if invited to an interview.

Candidates invited to an interview will be required to bring proof of their education credentials, in the form of a diploma or official transcript (original documents only).

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.