Various Administrative Assistant Positions

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Intent of the process

A pool of fully or partially qualified candidates will be established through this process to staff identical or similar positions at Natural Resources Canada with various tenures, various linguistic requirements, various language requirements and profiles, various security requirements, various conditions of employment, and for various locations.

Positions to be filled: 5

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
A secondary school diploma or employer-approved alternatives (see Note 1).

1. The employer-approved alternatives to a secondary school diploma are:
- A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or
- An acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:
EX1: Experience in providing administrative support services to managers or senior managers including making travel, conference and hospitality arrangements and claims, taking minutes, as well as planning and organizing logistics for meetings, conferences and/or teleconferences.
EX2: Experience in coordinating files and requests and liaising with subject matter experts to obtain information.
EX3: Experience in providing service to clients by telephone, in person or in writing.
EX4: *Recent and significant experience in using spreadsheet software, an electronic mail system and a word processing system.

*“Recent and significant experience” means depth and breadth of experience normally associated with the performance of duties over a period of approximately 6 months within approximately the last 36 months.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

ABILITIES:
A1: Ability to work under tight deadlines and manage priorities.
A2: Ability to analyze information, evaluate alternatives and make recommendations.
A3: Ability to organize and coordinate work.
A4: Ability to communicate effectively orally.
A5: Ability to communicate effectively in writing.

PERSONAL SUITABILITIES:
PS1: Effective Interpersonal Skills
PS2: Judgment
PS3: Initiative
PS4: Dependability
PS5: Attention to detail

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS - EXPERIENCE:
AQ1: Experience using SAP.
AQ2: Experience using CCM Mercury.
AQ3: Experience using HRG (Government of Canada travel agency online booking tool).

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

It is the responsibility of the candidate to clearly outline that they meet each of the criteria in the screening questions, which are provided during the application process. Please note that it is not sufficient to only state that the requirement is met or to provide a listing of past or current responsibilities. Rather the candidate must provide concrete and detailed examples that illustrate how they meet the requirement. Failure to do so could result in the application being rejected from the process. The screening board cannot make any assumptions about your experience and will not contact candidates for additional or potentially missing information.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

Communication for this process will be sent via email. It is the candidate’s responsibility to ensure accurate contact information is provided and updated as required; Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

Depending on the number of applicants, Natural Resources Canada needs and HR plans, volume management strategies such as random selection, application of one (1) or more assets, top-down approach, and/or cut-off scores may be used for the purpose of managing applications/candidates.

Candidates from outside the public service may be required to pay for travel and relocation costs associated with this selection process.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.