Records and Information Management Officier

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

You will be required to show how you demonstrate the essential qualifications (i.e. Education, Experience and/or Occupational Certification) for the initial screening through your resume and/or in answering online screening questions. It is NOT sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate HOW, WHEN, and WHERE the qualification was met through substantiation by examples. Information on your described skills, experience, etc. provided in a cover letter or screening questions should be supported by your resume. Failure to provide the above information in the format required may result in your application being rejected from the process.

Duties

Plan and organize the provision of information management services, documents and, where applicable, mail.

Develop, recommend and implement internal document and information management procedures, systems, tools and practices based on departmental guidelines and frameworks, in consultation with the departmental functional authority.

Develop, adapt and implement departmental guidelines and frameworks for document and information management to meet the client's organizational needs.

Provide advice, guidance and training to managers and employees of the client organization on information and document management policies, procedures and systems, and related issues and problems.

Intent of the process

Our intent for this process is to staff a determinate (temporary) position for a 12 month duration. A pool of qualified candidates will also be established and may be used to staff similar positions on an acting, term or indeterminate basis in various locations.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
Diploma from a recognized university in Information Management or related field relevant for the positions;
OR
DEC in Information Technology or related field relevant for the positions.

Degree equivalency

Experience:
Experience in providing client services in information management and/or document management;
Experience in the field of information management, including research, analysis and information lifecycle management;
Experience in assessing and recommending client needs and proposals and/or creation or information management solutions;
Experience in integrating information management systems with employees.

The following will be applied / assessed at a later date (essential for the job)

French essential

Information on language requirements

Knowledge:
Knowledge of information management, including document storage and retrieval systems;
Knowledge of electronic document management with web platforms such as SharePoint;
Knowledge of analysis and understanding of business needs.

Abilities:
Ability to analyze and solve problems;
Ability to prioritize workloads and meet changing deadlines;
Ability to communicate effectively both orally and in writing.

Personal suitability:
Discretion;
Attention to detail;
Client service;
Working effectively with others;
Showing initiative and being action-oriented.

The following may be applied / assessed at a later date (may be needed for the job)

Experience:
Experience working with Electronic Document Management with Sharepoint;
Experience working in a central records office organizing files in accordance with an established file management system.

Knowledge:
Knowledge of technological trends and developments related to information management and/or records management.

Operational requirements:
The person could be required to travel;
The person could work overtime;
Willingness to obtain a DND404 driver’s license.

Conditions of employment

Security level : Reliability
Possess a valid class 5 driver’s license.

NOTE: Applicants must meet these conditions of employment throughout the duration of employment.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.