Bilingual - Administrative Jobs at Health Canada and PHAC (collective process)

Important messages

Join a fast-growing organization that makes a real difference in the health of Canadians! Through a single application you’ll open the door to opportunities in not one, but two world-class organizations: Health Canada (HC) and the Public Health Agency of Canada (PHAC).

This collective staffing process will be used to fill multiple bilingual positions in various branches of HC and PHAC in Ottawa.

All positions to be filled by this process are located in Ottawa, Ontario. Successful candidates, if not already located within the commuting distance, must be willing to relocate.

This collective process is for bilingual positions. At a minimum, intermediate second language proficiency (reading, writing, and speaking - BBB) is required for all positions. Successful completion of the Public Service Commission second-language evaluations will be required prior to hiring.

Duties

What does it mean to hold an Administrative position at HC and PHAC? It means that you may:

• Manage a Director’s agenda, answer general inquiries and redirect requests based on subject and urgency.
• Track requests and the status of outstanding issues.
• Coordinate the provision of administrative services for general office management.
• Coordinate and prepares correspondence related to financial, administrative, human resources and contract information and requirements.
• Provide financial administrative support for the Budget Management Cycle.
• Input financial data, invoices and cost recoveries, reconciliations of data between various systems, reports and accounting records.
• Participate in committees and work groups.
• May be required to supervise, monitor and coach staff.

Intent of the process

The intent is to complete the assessment process as quickly as possible.

Should you meet the pre-screening criteria, a Situational Judgement Test (SJT) will be administered in March 2020. If you pass the SJT, interviews for this process will be completed via pre-recorded video interviews.

Positions to be filled: 15

Information you must provide

Your résumé.

A response to a text question addressing the following:

• Candidates must respond to a written question that will assess the qualifications of Initiative and Written Communication.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Secondary school diploma

Degree equivalency

At least two (2) years of full-time experience working in an administrative support role.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

As this process will be used to fill multiple positions, additional qualifications (asset qualifications, operational requirements or conditions of employment) may be used in the screening of candidates and/or to choose from among qualified candidates for specific positions. If you have any of those qualifications, please answer "yes" to the relevant question in your application and ensure your resume provides supporting details.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)
At a minimum, the required second-language proficiency will be at the intermediate (BBB/BBB) level though some positions may require advanced proficiency (CBC/CBC).

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

Competencies to be assessed:

Reasoning
Judgement
Communication (oral)
Communication (written)
Ability to work in a team
Client-oriented
Initiative
Dependability/reliability
Respectful of diversity

The following may be applied / assessed at a later date (may be needed for the job)

Operational requirements will vary depending on the position being staffed and may include any of the following:

Willingness and ability to travel occasionally
Ability to work overtime on short notice
Possession of a valid driver's license
Ability to work in a laboratory environment
Ability to lift and move objects up to 22kg

Conditions of employment

Reliability Status security clearance - Some positions may require a Secret or Top Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential. https://www.canada.ca/en/public-service-commission/services/assessment-accommodation-page.html

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.