Administrative Officer

SELECTION PROCESS CANCELLED

We regret to inform you that this job opportunity has been cancelled.

To protect your privacy, this e-mail is being sent as a bcc.


Subject: Selection Process Number: 20-DIS-FNIH-EA-AB-284649
Position Title: Administrative Officer
Group and Level: AS01
Language Requirements: English Essential
Unit/Division: Indigenous Services Canada
Location: Edmonton, AB

Dear Candidate,

Apologies that it has been so long in communicating with you re: the current status of the above listed selection process.

Further to your application in the above noted process, please be advised that this process has now been cancelled due to administrative reasons. We regret any inconvenience this may have caused and encourage you to watch for future Indigenous Services Canada job postings.
On behalf of the selection board, I would like to offer our deep appreciation in your interest in this opportunity and for the time and effort that you put into preparing your application.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Work environment

Indigenous Services Canada (ISC) works collaboratively with partners to improve access to high quality services for First Nations, Inuit and Métis. Our vision is to support and empower Indigenous peoples to independently deliver services and address the socio-economic conditions in their communities.

Intent of the process

A pool of qualified candidates may be established and may be used to staff similar positions on a term, acting and/or permanent basis in Edmonton, Alberta.

Positions to be filled: 1

Information you must provide

Your résumé.

A covering letter in 500 words (maximum)

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:

A secondary school diploma or employer-approved alternatives (see Note 1).

Notes:
1. The employer-approved alternatives to a secondary school diploma are:
- A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or
- An acceptable combination of education, training and/or experience.

Please see the link to the Treasure board Qualification standards for the core public administration by occupational group or classification: https://www.canada.ca/en/treasury-board-secretariat/services/staffing/qualification-standards/core.html#as

Degree equivalency

Experience

* Please note that experience can be obtained in a variety of ways, such as in a work, school, or volunteer environment.

Experience* in interpreting and applying policy in at least three (3) administrative areas, such as contracting, travel, procurement, fleet, hospitality, event planning, human resources, contribution agreements, asset management, or other similar types of administrative functions.

Experience* with a financial management system to monitor expenditures, analyse financial data, or forecast budgets.

Experience* in coordinating meetings or events or managing schedules.

Experience* in drafting or reviewing documentation for completion and accuracy.

Experience* developing office (operating) procedures.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Technical Competencies:

Proficiency in the use of Microsoft Excel
Proficiency in the use of Microsoft Word.

Competencies:

Communication- Oral
Communication- Written
Dependability
Initiative
Teamwork and Cooperation
Discretion / Tact
Planning/ Organizing/ Monitoring
Team Leadership
Aboriginal Cultural Competency

The following may be applied / assessed at a later date (may be needed for the job)

Experience

Experience in processing, coordinating and maintaining incoming and outgoing senior management correspondence.
Experience working with Indigenous people or organizations.
Experience in processing invoices.
Experience in procurement and/or contracting activities within the federal government.
Experience with the HRG travel system.
Experience with the SAP financial system.
Experience with fleet vehicle management.
Experience with managing assets.
Experience working with the Grants and Contribution Information Management System (GCIMS)
Experience in information management, such as managing, archiving, protecting, or destroying paper or electronic information.
Experience in providing advice to senior management.
Experience in coordinating with key strategic partners.

Knowledge

Knowledge of administrative practices and policies.
Knowledge of contracting and/or procurement within the federal government.
Knowledge of financial management practices and policies.

Abilities and Skills

Ability to work effectively with First Nations, Inuit, and/or Métis

Organizational needs:

In alignment with the First Nations Inuit and Health Branch Aboriginal Persons Employment Program and in support of increasing Aboriginal representation in areas having the most impact on program delivery and health outcomes of FNIHB’s target population, selection may be limited to candidates self-identifying as belonging to Aboriginal peoples. Aboriginal candidates will be required to complete the Affirmation of Aboriginal Affiliation Form (AAAF) prior to hiring.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian Society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

Operational Requirements:

Willingness and ability to work overtime on weekdays and/or weekends, as required.
Willingness to travel, as required.
Valid driver’s license, dependent on position.

Conditions of employment

Reliability or Secret Security Clearance, dependent on position.

Note: Candidates must meet and maintain the above conditions of employment throughout their employment."

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Candidates will be asked to provide original proof of your education credentials.

Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca.

Candidates will be asked to provide proof of Canadian citizenship.

Candidates must ensure that they are available for any testing or interviews required.

The screening board cannot make assumptions about your experience. It is important that candidates clearly demonstrate to what degree they meet the above experience elements, giving detailed examples for EACH element.

All communication relating to this process, including email correspondence, may be used in the assessment of qualifications.

Reference checks will be sought.

An interview will be administered.

A written examination may be administered.

Candidates must meet the essential qualifications to be appointed to a position.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.