Project Management Administrator

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

Not familiar with inventories? No problem! We have created a ''Frequently Asked Questions'' section at the bottom of the poster to clarify it all.

Work environment

For a third year, Public Services and Procurement Canada has been selected as one of Canada’s Best Diversity Employers. We invite you to join an organization that is committed to ensuring an inclusive workplace and respect for all!

We also invite you to visit the following link to discover the top 10 reasons to come work for PSPC: http://www.tpsgc-pwgsc.gc.ca/carrieres-careers/travail-work-eng.html

Public Services and Procurement Canada (PSPC) helps the Government of Canada serve Canadians. With a strong focus on quality customer service, we provide innovative common services such as real estate and building management, purchasing, banking, pay and pensions, and translation to other government departments, agencies and boards. By providing these centralized services to departments and agencies, we enable them to focus on what they do best: providing their programs and services to Canadians.

As an organization, PSPC strives to give all its employees opportunities to achieve organizational, professional and personal goals in a respectful and inclusive workplace, mobilized and supported by leadership at all levels. For more information on PSPC's People Management Philosophy and Our Commitments please see the following link: http://www.tpsgc-pwgsc.gc.ca/apropos-about/pe-pc-eng.html

Intent of the process

A qualified pool of candidates may be established from this process to staff identical or similar positions within Public Services and Procurement Canada in Winnipeg, Regina, Calgary and Edmonton, with various tenures (Indeterminate, Acting, Term, Deployment, Assignment, Secondment).

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

VERY IMPORTANT NOTE:
In addition to a resume, you must answer all screening questions demonstrating how you meet the education and experience requirements as well as the asset qualifications. Please describe in detail using concrete examples, how you meet the experience and education required. It is not sufficient to only state that the requirement is met or to provide a listing of current responsibilities. The screening board cannot make any assumptions about your experience. If you do not fully complete the screening questions as instructed, you may be screened out.

Education
• A secondary school diploma

Degree equivalency

Experience
• *Recent experience using SAP software in creating Purchase Orders, Goods Receipts and/or Service Entry Sheet Documents
• Experience in the application of financial policies and procedures
• Experience in the use of word processing and spreadsheet software packages and email applications.
• Experience providing advice and support regarding administrative procedures.

*Recent experience is defined as having used the SAP Material Management Module and processes related to creating Purchase Orders, Goods Receipts and/or Service Entry Sheet Documents within the last five years for a continuous period of no less than one year.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Qualifications
• Knowledge of policies and principles related to Federal Government Delegation of Authorities
• Experience operating in a Real Property Office environment
• Experience using SAP/SIGMA Project System Module
• Experience using SAP/SIGMA Sales and Distribution Module
• Experience in basic Project Management Services and/or Fee Charging practices
• Experience with PSPC Financial coding

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge
• Knowledge of financial processes related to purchase orders, invoicing, and debit/credit accounting
• Knowledge of organizational, prioritization, and time management practices and strategies
• Knowledge of financial data and report analysis and reconciliation

Competencies
• Values and Ethics - serving through integrity and respect
• Thinking things through – innovating through analysis and ideas
• Engagement – working effectively with people, organizations, partners
• Excellence through results– delivering through own work, relationships and responsibilities
• Client Service – Level 1
Please review the PSPC Client Service Competency for more information: https://www.tpsgc-pwgsc.gc.ca/sc-cs/csc-eng.html

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

-----------------------------------------------------------------------------------------------------------------------
FREQUENTLY ASKED QUESTIONS
-----------------------------------------------------------------------------------------------------------------------
◦ How will you communicate with me ?
We will contact you by email or through your GC Jobs account.
Please ensure that your email is valid and accepts messages from unknown users. It is your responsibility to regularly check your inbox, junk mail and your GC Jobs account to find out about all the information regarding this inventory.

◦ How does an inventory work ?
An inventory is a selection process that can be used by various hiring managers to meet their current and future needs. As a result, you will apply only once to be considered for multiple job opportunities at the AS-01 level.

◦ Why was my application automatically rejected when I submitted it ?
In order to be placed in the inventory, you must meet the essential education qualification at the time you submit your application. If you receive a message "Application rejected at screening" immediately after submitting your application, you probably answered "No" to the screening question assessing the essential qualification of education. If you have incorrectly indicated "No" for this qualification, simply retrieve your application and update your answer to the screening question.

◦ What does "Registered in the inventory" mean ?
Once your application has been successfully submitted to the inventory, your status may be: "Date of disclosure of results: Listed in the inventory". This automatically generated message by the system means that your application can be considered. You will be informed in the event that your application is considered as part of a process generated from this inventory.

◦ What happens if my application expires ?
Your application will be kept in the inventory for 90 days. A notice will be posted in the "My Job File" menu of your account 12 days before your application expires. If you do not take this into account, your application will be deactivated and it will no longer be considered for submissions from this inventory. In the event that your application expires during the effective period of this inventory, a notice will be posted in your account. If you wish to confirm your interest and reactivate your application, select the "Renewal of my application" link.

◦ My personal information has changed, what should I do ?
Simply update them in the "Personal Information" section, in the "My Job File" menu of your account. This will allow us to have your current contact information and ensure adequate follow-up in the event that your application is considered as part of a process issued from this inventory.

◦ I have a disability that does not allow me to apply online, who do I contact to help me with the submission of my job application ?
You can contact an Officer at the Federal Public Service Job Advertisement Information Line by calling 1-800-645-5605.

◦ Who can I contact if I have technical difficulties with the GC Jobs website ?
You can contact the Public Service Commission of Canada's support centre by selecting the "Contact Us" link below, in the left corner of this window, or by calling 1-888-780-4444.
-----------------------------------------------------------------------------------------------------------------------

If you are already working for the Public Service, please clearly identify your substantive group and level and your employment status on your resume and/or application form.

Applicants with disabilities: Should you require a technical aid or an alternative method of assessment to ensure an equitable assessment of your qualifications, please indicate so in your application.

An assignment/secondment or an acting appointment is a temporary resourcing option. The approval of your substantive supervisor will be required before an offer can be made.

Failure to respond to communications may be construed as a withdrawal from this process.

Please note that in addition to all assessment methods, correspondence and communication in relation to this selection process may also be used to assess certain qualifications.

A written exam will be administered

Interviews will be conducted.

Reference checks may be conducted.

Experience will be evaluated against depth and breadth of activities, and the complexity and diversity of the activities. Top down consideration of experience may be used.

Consideration of the depth and breadth of any of the qualifications may be a determining factor in the appointment process.

PLEASE NOTE: Top-down consideration of scores at any stage of this process may be used to determine the number of qualified candidates who will be considered further in the process.

The application of the Asset Qualifications, random selection and/or top down selection may be used at any stage of the selection process. Please note that achieving a pass mark on any of the assessments used does not mean you will move forward in the selection process. Management may decide to use a cut-off mark that is higher than the pass mark on any evaluation used throughout the process.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

Public service employees found qualified in this process may be considered for acting, assignment, deployment or secondment.

Candidates from outside the Federal Public Service will be required to pay for their own travel expenses for various phases of testing/assessment.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.