Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

The Government of Canada is committed to building a skilled workforce that is representative of Canada's diversity, which includes the recruitment of Canadian Veterans and releasing Canadian Armed Forces personnel:

https://www.canada.ca/en/public-service-commission/jobs/services/public-service-jobs/canadian-armed-forces-members-veterans.html

We encourage applicants to identify any abilities, competencies, and/or experiences acquired through employment with the Canadian Armed Forces where applicable.

Work environment

Join the dynamic team of the Laurentian Forestry Center (CFL). With some 125 employees, CFL is one of five research centers of the Canadian Forest Service of Natural Resources Canada. Located near the Laval University campus in Quebec City, near green spaces, restaurants and shops, CFL's social life is active and friendly. Stimulating challenges and an excellent work environment await you.

We believe that the work we do goes far beyond a simple job title. We encourage our employees to be creative, motivated, inspired and innovative, no matter what level they are at. We offer professional development opportunities as we contribute to the development of our staff.

We believe that life is not limited to work. We support our employees by promoting a better work-life balance and their well-being. We offer our employees competitive wages, generous vacations, paid family and health leave, comprehensive benefits and an attractive pension plan.

We are committed to providing high quality services because we understand the importance of forestry to our economy, our communities, our environment and our health. We consider ourselves fortunate to be able to hold meaningful jobs that allow us to serve Canadians.

We are proud of what we do at CFL and therefore encourage you to join us!

Intent of the process

Anticipatory Process - The purpose of this process is to fill a term AS-01 Administrative Assistant position with a bilingual imperative BBB/BBB linguistic profile.

A pool of fully or partially qualified candidates will be created to fill casual, term or indeterminate Administrative Assistant positions at the Laurentian Forestry Center in Quebec, Canadian Forest Service, Natural Resources Canada, for which the language requirements (French essential or Bilingual), language profile (BBB/BBB), security requirements and conditions of employment vary.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

A secondary school diploma or employer-approved alternatives

Degree equivalency

Experience in the use of Microsoft Word, Excel, PowerPoint and Outlook.

Experience of at least one (1) year in the coordination of administrative activities for a manager, in particular the management of her/his calendar, the regular control of her/his emails and the relevant administrative follow-ups.

Experience of at least one (1) year in providing administrative services in at least one (1) of the three (3) following areas:
- human resources
- finances or budget monitoring
- travel planification and arrangements

The following will be applied / assessed at a later date (essential for the job)

Various language requirements

Information on language requirements

Client Service Oriented
Showing initiative and being action-oriented

Ability to communicate effectively orally.
Ability to communicate effectively in writing.
Ability to establish priorities and to manage workload.
Ability to work under pressure in order to respect tight deadlines.

Working effectively with others
Judgement
Thoroughness
Discretion
Dependability
Demonstrating Integrity and respect

The following may be applied / assessed at a later date (may be needed for the job)

Post-secondary certificate or diploma in a field related to the position such as office technology, secretarial work or any other deemed relevant.

Degree equivalency

Experience in coordinating administrative activities in a senior manager* office.
Experience in preparing documents such as letters, memos, briefing notes or reports.
Experience in writing correspondence and reports.
Experience in preparing travel and hospitality claims.
Experience in using a travel services system (ex. HRG Shared Travel Services Portal).
Experience in maintaining and updating the human resources management information system (ex. PeopleSoft).
Experience in using a financial system (ex. SAP).
Experience in the acquisition of goods or services.

*Senior manager is defined as director level and above.

Natural Resources Canada is committed to establishing and maintaining a representative workforce. This organizational need may be identified as part of the appointment decision. In such cases, qualified candidates who self-declare as members of a visible minority group, Aboriginal peoples, persons with disabilities or women (in non-traditional occupations) could be considered in priority.

Conditions of employment

Reliability Status security clearance OR Secret security clearance will be required, depending on the position

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

A written examination may be administered.

An interview may be conducted.

Reference checks may be sought.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

The hiring organization will accept applications on-line only. All job applications must therefore be submitted through the Public Service Resourcing System. To submit an application on-line, please select the button “Apply Online” below. Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

We thank all applicants for their interest in our position(s). For the purpose of this staffing process, only candidates selected for further assessment will be contacted.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.