Hearings Coordinator (Anticipatory)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Duties

What responsibilities will you take on?

As a Hearings Coordinator, you will report to the Director, Court Operations of the Tax Court of Canada, the key activities and responsibilities of the position are:
- Provide client service such as litigation support, appeal scheduling and compliance services for informal and general procedure appeals and applications before the Tax Court of Canada;
- Provide guidance and support on procedural and administrative requirements to the general public, professionals, lawyers and the Justices of the Tax Court of Canada;
- Manage the scheduling and adjournments of appeals and applications before the Tax Court of Canada;
- Develop responses to enquiries regarding general and specific appeal cases before the Tax Court of Canada.

Work environment

The Courts Administration Service (CAS) provides services to the Federal Court of Appeal, the Federal Court, the Court Martial Appeal Court of Canada and the Tax Court of Canada.

The CAS’s mission is to provide timely and accurate registry, judicial and corporate services to the four superior courts and to their clients in the most innovative and effective manner, while promoting a healthy workplace and encouraging employees’ ongoing contribution to service delivery excellence.

Join our team in a work environment that fosters creativity and new ideas to improve our business practices and the quality of our services.

*Supporting the delivery of justice for all Canadians*

Intent of the process

A pool of pre-qualified or fully qualified candidates may be created to staff similar or identical positions with various tenure, various bilingual imperative linguistic profiles and security requirements within the Courts Administration Service.

Candidates may be evaluated further, for specific opportunities, on qualifications that are deemed necessary, whether or not these qualifications have been listed on the job advertisement.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
Successful completion of two (2) years post-secondary* education OR an acceptable combination of education, training or experience related to the position**.

Definitions :
* Post-secondary education means years of education following high school graduation (grade 12 or Secondary V).

** Acceptable combination of education, training or experience related to the position is defined as a high school graduation (grade 12 or Secondary V) and two (2) years of work experience in a legal environment.

Degree equivalency

EXPERIENCE:
Significant* experience writing correspondence and summaries required in a legal environment.

Significant* experience in the application of legislation and rules of procedure in a legal environment.

Definition :
* Significant experience is defined as the breadth and depth of experience normally associated with having performed a broad range of complex activities related to this task.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative
CBC/CBC, BBB/BBB

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

Ability to analyze, evaluate and make recommendations
Ability to plan and organize a Federal, Commission, Tribunal or Court (Federal, Provincial or Municipal) hearings
Ability to work under pressure and meet deadlines
Oral communication
Written communication
Client service oriented
Judgment
Assertiveness
Team work
Attention to detail

The following may be applied / assessed at a later date (may be needed for the job)

YOUR APPLICATION MUST ALSO CLEARLY EXPLAIN HOW YOU MEET THE FOLLOWING ASSETS:

Graduation with a degree from a recognized post-secondary institution with acceptable specialization relevant to the position (Law, Public or Business Administration or in any other field relevant to the work to be performed).

Degree equivalency

Experience in liaising with the judiciary *, lawyers and the public.

Experience working as a Hearing Coordinator or a similar position in a Federal Board, Commission, Tribunal or Court (Federal, Provincial or Municipal).

Experience working in the Tax Court of Canada Registry.

Experience working as an assistant in legal environment.

Experience working in a judicial or quasi-judicial environment**.

Definitions:
* Judiciary means judges, deputy judges or prothonotaries.

** Judicial or quasi-judicial environment means a Federal Board, Commission, Tribunal or Court (Federal, Provincial or Municipal).

Conditions of employment

Reliability Status security clearance

Work hours will be from 8:30 a.m. to 4:30 p.m.
Require to work overtime, often on short notice.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

In response to the COVID-19 pandemic and further to public health guidelines, preventative measures are being taken to ensure health and safety during the recruitment process.

Assessments and interviews may be held in person or virtually and the use of technology may be required.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure that accurate contact information is provided and updated as required. Candidates who apply should include an email address that accepts email from unknown users (some email systems block these types of email).

It is to be noted that it is your responsibility to ensure that, during the life of this selection process, you communicate any changes related to your telephone number or email address to the email address indicated on the poster. Failure to do so might exclude you from the selection process.

Persons are entitled to participate in the appointment process in the official language of their choice.

You will be required to show how you demonstrate the essential qualifications (e.g., education, experience and/or occupational certification) for the initial screening through your resume and in answering online screening questions. It is NOT sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate HOW, WHEN, and WHERE the qualification was met through substantiation by examples. Information on your described skills, experience, etc. provided in the screening questions should be supported by your resume. Failure to provide the above information in the format required may result in
your application being rejected from the process.

If you do not fully complete the screening questions as instructed, you may be screened out.

Asset qualifications may be applied in this selection process.

The answers you provide in your submission may also serve to assess your written communication.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.