Project Assistants wanted!

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Work environment

We are a dynamic team of dedicated and talented professionals looking for enthusiastic individuals to join our community of thousands of skilled employees in over 400 locations across Canada. Our team aims to make a difference in the lives of Canadians by bringing a range of skill and experience to the forefront of Canada’s waterfront.

The Canadian Coast Guard provides services to ensure safety of all mariners on our waters, protect our marine environment and support our economy’s growth through the safe and efficient movement of maritime trade in and out of Canada’s waters.

At DFO/CCG, we are proud to:
• Provide a healthy, respectful and supportive work environment for all employees;
• Celebrate our diversity and our commitment to values and ethics;
• Provide wide-ranging career opportunities;
• Commit to continued learning and employees’ career development;
• Be recognized as one of Canada’s Top Employers for Young People in 2017.

Discover the diverse careers that await you at CCG: https://www.youtube.com/user/CCGrecruitmentGCC

If this opportunity floats your boat, water you waiting for? Apply today!

Intent of the process

The intent of this process is to staff three (3) bilingual imperative BBB/BBB positions. A pool of qualified candidates may be established and used to fill similar positions with various tenures, security profiles and linguistic/language requirements within Fisheries and Oceans Canada.

Positions to be filled: 3

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

• A secondary school diploma or employer-approved alternatives.

Degree equivalency

EXPERIENCE:

• Experience monitoring and tracking activities for management.
• Experience working with Microsoft Office Suite.
• Experience researching various sources of data.
• Experience ensuring quality control of various documents, including briefing notes, correspondence, presentations, reports and other texts.
• Experience providing information, advice and guidance to management and staff.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS

EDUCATION:

• Degree from a recognized post-secondary institution in a field relevant to the duties of the position.

Degree equivalency

EXPERIENCE:

• Experience in DOORS.
• Experience monitoring and reporting on project plans and budgets.
• Experience administering and monitoring project budgets and budgetary allocations to prepare memorandum of understanding (MOU) and contract documentation.
• Experience in the reconciliation of expenditures and commitments and the validation of financial coding.
• Experience working with performance metrics in a project environment.
• Experience preparing and writing a variety of documents (e.g. correspondence, analysis papers, summary reports or presentations) for management.
• *Recent and significant experience in the extraction and analysis of financial or human resource information and the production of related reports.
• Experience in project management.

*Recent and significant is defined as the depth and breadth of experience associated with having performed a broad range of relevant activities over approximately one (1) year, within the past three (3) years.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements

Information on language requirements

KNOWLEDGE:

• Knowledge of Treasury Board policies and procedures relating to administrative duties (e.g. travel, hospitality and conference policy).
• Knowledge of project management techniques and principles.
• Knowledge of current practices in federal government relating to information management including document control.

ABILITIES:

• Ability to communicate effectively in writing.
• Ability to communicate effectively orally.
• Ability to organize workload, set priorities and work effectively to meet deadlines.
• Ability to liaise with stakeholders
• Ability to provide information, advice and guidance to management and staff.

PERSONAL SUITABILITY:

• Initiative
• Effective Interpersonal Skills
• Attention to detail
• Judgement

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS

KNOWLEDGE:

• Knowledge of the Financial Administration Act (FAA).
• Knowledge of the federal government budget and planning cycle.

OPERATIONAL REQUIREMENTS:

• Willingness and ability to travel.
• Willingness and ability to work overtime.

Conditions of employment

Various security requirements including Reliability and Secret

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

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ASSESSMENT
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Candidates must meet all the essential qualifications to be appointed to a position.

You may be assessed using a variety of assessment tools, such as, but not limited to: standardized tests, written exams, interviews, simulation exercises, reference checks, recent and past performance evaluations, self-assessments, candidate achievement record, etc.

Volume Management strategies may be used. Priority may be given to candidates with specific asset experience.

Please note that your overall conduct and communications, including email correspondence, throughout the entire process may be used in the assessment of qualifications and competencies.

You must provide proof of your education credentials. If you were educated outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards. For more information please click on “Degree Equivalency” in the Education section above.

LEAVE/ABSENCES DURING THIS SELECTION PROCESS: It is the responsibility of the candidate to notify the Departmental contact of any pre-approved leave throughout the duration of the process in order to facilitate scheduling of evaluations. One (1) alternate date will be possible only if requested for the following reasons: 1) Medical reasons with doctor’s certificate 2) Death in your immediate family 3) Confirmation of pre-approved travel plans or training plans (made before the advertisement posting date) 4) Religious reasons or 5) Participation in an assessment for another selection process.

Please note that achieving the pass mark on any of the assessments used does not mean you will move forward in the selection process. Management may decide to use a score that is higher than the pass mark on any of the evaluations used throughout the selection process. Management may also decide to use top-down selection at any stage of the process.

Management may choose to invoke an asset(s) at any point of the process.

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OFFICIAL LANGUAGE
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Persons are entitled to participate in the selection process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Official language proficiency could be assessed and required solely upon appointment. Each candidate can only undergo SLE testing one time within the context of an appointment process. Also, a person who initially failed linguistic testing could be introduced into the pool of qualified candidates during the pool’s validity period if he/she is assessed again through another selection process or following linguistic training.

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COMMUNICATION
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Communication for this process will be sent via email. Applicants MUST check their e-mail accounts frequently as there may be a deadline for responses. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email). Please note that we will have to consider that you are no longer interested in participating in the selection process and that you have withdrawn your candidacy should you not provide us with an up-to-date email address or respond to our communications.
If you need to communicate with us during any stage of this process, please indicate the selection process number in the subject field of your email.

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OTHER INFORMATION
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Acknowledgement of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.