Census Administrative Positions: Pay Clerk, Recruitment Clerk & Administrative Assistants

Update: In this job, you will be required to work exclusively from home and will be considered an employee working from home. You will therefore not have a physical workplace and the following conditions of employment have become a requirement of the position:
- Have a secure office space and a private area at your place of residence to make confidential phone calls
- Have reliable internet access at your place of residence

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

**Applications will be considered and assessed at regular intervals. The candidates who meet the Essential Qualifications will be deemed qualified after each round and will be placed in a pool for immediate consideration for CR-04 positions being staffed. Asset qualifications will be assessed as required depending on the positions being staffed.**

In your PSRS questionnaire responses, clarity, coherence, conciseness as well as appropriate attention to detail (spelling, grammar and relevance to the factor being substantiated) will be used to evaluate the essential qualifications. It is NOT sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate HOW, WHEN, and WHERE the qualification was met through substantiation by examples.

Duties

• Maintains manual and electronic files, searches for and retrieves information and records
• Processes, maintains information on, and follows up on routine administrative requests and maintains files to track and account for decisions made.
• Schedules meetings, conference calls and arranges logistics
• Maintains and updates administrative systems and databases to control, track and expedite the flow of documentation into and out of the assigned unit.
• Generates reports and prepares charts, graphs and other documentation
• Receives and responds to enquiries

Work environment

Statistics Canada conducts the Census of Population in order to develop a statistical portrait of Canada and Canadians on one specific day. The census is designed to provide information about people and housing units in Canada by their demographic, social and economic characteristics.

The Census of Population is a reliable basis for the estimation of the population of the provinces, territories and municipal areas. The information collected is related to federal and provincial legislative measures and provides a basis for the distribution of
federal transfer payments. The census also provides information about the characteristics of the population and its housing within small geographic areas and for small population groups to support planning, administration, policy development and evaluation activities of governments at all levels, as well as data users in the private sector.

Intent of the process

The pool of qualified candidates established from this process may be used to staff similar positions for the 2021 Census in various locations.

Positions to be filled: 500

Information you must provide

Your résumé.

Contact information for 2 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Successful completion of two years of secondary school or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience in providing general administrative support services in an office environment
Experience in performing basic computer functions (operating a mouse, keyboarding, opening /closing and locating software programs and files).

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Language Requirements
Bilingual imperative BBB/BBB
Bilingual imperative CBC/CBC
English Essential
French Essential

Information on language requirements

Ability to communicate in writing
Ability to work in a team so that the section attains its objectives
Ability to adapt to changing priorities and respect deadlines

Client service orientation
Dependability

The following may be applied / assessed at a later date (may be needed for the job)

During the application process you will be asked to respond to a series of questions about your experience and competency. We are aware that there are many questions to answer, keep in mind that efforts are rewarded. In answering all the questions for which you meet the criteria, you will significantly increase your chances for an opportunity and let hiring managers know what you bring to the table.

Providing administrative support services in Human Resources in areas such as recruitment, staffing, employment equity, classification or industrial relations
Processing payroll transactions
Providing pay services
Providing mailroom support services such as pickup and delivery, sorting of mail or messenger services
Providing service to clients by telephone, in person or in writing
Taking and transcribing minutes of meetings, including records of decisions
Scheduling and organizing teleconferences, videoconferences or meetings
Providing support services in the management of projects
Scheduling and organizing travel arrangements
Verifying and processing travel claims and invoices
Using a travel management system
Providing budget and financial support services
Experience with regular or census collection operations
Experience working in a government environment
Experience working during a previous census

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Employment equity may be used to address the under-representation of designated groups.

Availability and willingness to travel occasionally according to operational needs;
Availability and willingness to work overtime according to operational needs.
Driver’s licence may be required.

Conditions of employment

Reliability Status security clearance

Other conditions of employment:
Have a secure office space and a private area at your place of residence to make confidential phone calls
Have reliable internet access at your place of residence
Availability and willingness to travel occasionally according to operational needs;
Availability and willingness to work overtime according to operational needs.
Driver’s licence will be required for Recruitment Clerk positions.

The above conditions of employment must be met before an appointment is made. All costs associated with meeting the conditions of employment are the candidate’s responsibility. Candidates must meet and maintain the above conditions of employment throughout their employment.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

As an excluded employee, you will be subject to the majority of the provisions of the Public Service Employment Act with some exceptions. Your employment will be subject to the following:
• You will not be eligible for internal appointment processes or deployments, except for acting appointments and deployments made to positions excluded by the Statistics Canada Census and Survey Related Term Employment Exclusion Approval Order (EAO).
• You will not be eligible for indeterminate status as a result of your employment in the Census program; time spent as an excluded employee will not count towards the three-year term to indeterminate conversion.
• You will be entitled to seven days' notice if you are rejected on probation.
• You will be entitled to seven days' notice when your employment ends, should your services no longer be required by reason of lack of work, the end of the census cycle or the transfer of work to other staff.

PLEASE NOTE: For this selection process, our intention is to communicate with applicants by e-mail for screening/assessment purposes (including issuing screening results, and sending invitations for written tests and interviews). Applicants who apply to this selection process must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Internal reference contacts are not restricted to the list of names given by the candidate. The Selection Committee reserves the right to contact other references within the federal public service.

A random or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Candidates' qualifications may be assessed through written tests, interviews and/or references. Candidates may be eliminated at any point during the selection process if they fail to demonstrate any of the essential criteria through their behaviour, for example, through: communication with Human Resources, informal discussion, selection interview, etc.

Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.