Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

ABOUT THE AGENCY
The Federal Economic Development Agency for Southern Ontario (FedDev Ontario) is part of the Innovation, Science and Economic Development portfolio and one of six regional development agencies, each of which helps to address key economic challenges by providing regionally-tailored programs, services, knowledge and expertise.

Work environment

We were voted one of Waterloo Area’s Top Employers for 2020!

FedDev Ontario is part of the core public administration, headquartered in Waterloo. At our Agency, your ideas are heard and you have the ability to influence overall organizational change. We are a small, nimble organization, with a focus on innovation.

Our Headquarters office in Waterloo, is close to the GTA and is 5 minutes from the St. Jacob’s Farmer’s Market – it’s the best of both worlds!

Intent of the process

A pool will be established as a result of this process and may be used to fill similar positions with various tenures (Acting, Assignment, Deployment, Indeterminate, Secondment, Specified Period), language requirements and security profiles in various locations within the Federal Economic Development Agency for Southern Ontario.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
A secondary school diploma or employer-approved alternatives

Alternatives include a satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma (https://www.canada.ca/en/public-service-commission/services/staffing-assessment-tools-resources/human-resources-specialists-hiring-managers/human-resources-toolbox/personnel-psychology-centre/consultation-test-services/public-service-commission-tests/general-intelligence-test-git-320.html); or an acceptable combination of education, training and/or experience as determined by management and as outlined in the screening assessment guide.

Degree equivalency

Experience:
• Experience tracking incoming and outgoing documents and requests and their deadlines in an office environment.
• Experience organizing and coordinating meetings including the preparation of related documentation
• Experience preparing, formatting or revising documents using Microsoft Word, Excel, PowerPoint and Outlook

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English Essential, Bilingual Imperative BBB/BBB

Information on language requirements

Competencies:
• Demonstrating integrity and respect
• Thinking things through
• Working effectively with others
• Showing initiative and being action-oriented
• Attention to detail

Please see a non-exhaustive list of behavioural indicators for the preceding competencies at the following link: http://intranet.canada.ca/hr-rh/ptm-grt/pm-gr/pmc-dgr/bi-ic-eng.asp

Abilities:
• Ability to coordinate and track the collection and distribution of documents in an office environment
• Ability to process financial information and prepare financial reports
• Ability to manage competing priorities
• Ability to manage an executive’s office
• Ability to communicate effectively orally
• Ability to communicate effectively in writing

The following may be applied / assessed at a later date (may be needed for the job)

Education:
• Certificate or diploma from a post-secondary institution with a specialization in office administration

Degree equivalency

Experience:
• Experience preparing or revising reports using intermediate level or higher Microsoft Excel functions including but not limited to protecting data in worksheets, conditional formatting and Pivot Tables/Pivot Charts

Organizational Needs:
In order to meet current and future organizational needs, FedDev Ontario’s corporate human resources plan has identified the need to recruit members of the following designated employment equity groups: Aboriginal peoples, Persons with disabilities, Members of visible minorities, and Women.

Operational Requirements:
Willingness and ability to work overtime and travel

Conditions of employment

Security Clearance: Reliability or Secret

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

***VERY IMPORTANT NOTE***: It is the responsibility of the candidate to clearly outline that they meet each of the screening criteria (i.e. Education and Experience Qualifications, both Essential and Assets) by responding to the screening questions in the online application and by providing additional detail in their résumé. Answers to the screening questions and candidate résumés will both be used as sources to determine that the Experience Qualifications are met.

Persons are entitled to participate in the selection process in the official language of their choice (English or French). Applicants are asked to indicate their preferred official language in their application.

Acknowledgement of receipt of applications will not be sent; we will contact candidates when the screening process is complete.

You must meet all essential qualifications in order to be appointed to a position.

Asset qualifications may be taken into consideration when selecting candidates for appointment. Therefore candidates should identify which of the asset criteria that they meet and provide concrete examples to demonstrate how they meet them.

For this selection process, our intention is to communicate with the candidates by email. Candidates who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email).

IT IS THE RESPONSIBILITY OF THE CANDIDATE TO ENSURE ACCURATE CONTACT INFORMATION IS PROVIDED AND UPDATED AS REQUIRED.

Candidates will be advised of their individual results in this advertised appointment process in writing.

All information obtained throughout the selection process, from the time of application to close of process, will be used to evaluate the candidates.

Candidates may be assessed using one or more of the following tools: written test, interview and reference check.

Top down and/or random selection may be used during any stage of the selection process.

The Selection Committee reserves the right to contact references other than those provided by the candidates (within the Public Service only), if found necessary, in order to adequately assess the candidates.

Proof of education will be required. Candidates will be asked to provide their proof of education at the interview stage.

We thank all those who apply. Only those selected for further consideration will be contacted.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.