The PBC recruits in the Montreal Region (CR-04/05) Hurry!!!

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Only online applications will be accepted in order to take advantage of the many benefits of using the electronic recruitment system. Some of the benefits for applicants include that you can:

. Modify your application/resume at any time BEFORE the closing date;

. You must answer screening questions which will highlight your qualifications to the hiring manager;

. Verify the status of your application and notification(s), at any time.

To submit an application on-line, please select the button "Apply Online" below.

Persons who cannot apply online or persons with disabilities preventing them from applying online are asked to inform the contact persons responsible for this process or to contact 1-800-645-5605 prior to the closing date.

For this selection process, our intention is to communicate with the candidates by email. Candidates who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). If you do not wish to receive your results by email, it is your responsibility to inform us.

Duties

(CR-04) Case & Subject Records Clerk:

The Case & Subject Records Clerk is responsible for analyzing, encoding and filing the documents received while ensuring that they are complete . He is also responsible for analyzing, creating, processing, and transferring physical and electronic case files. The Clerk will verify the sound recordings. He will be responsible for processing mail sent and received.

(CR-04) Case Review Clerk:

The Case Review Clerk is responsible for processing applications, waivers, withdrawals and postponements of parole. The Case Review Clerk is also responsible for forwarding electronic documents to Board Members and the Correctional Service and for reviewing the reasons for decision, making the necessary corrections in the computer system, and finalizing and sharing the decision with the offender. The Case Review Clerk performs a variety of clerical duties, including data entry, compilation of statistics and various administrative services.

(CR-04) Communications Clerk:

The Communications Clerk is responsible for providing services such as: e-mails, phone calls, etc. regarding parole, record suspensions and victim services, as well as coordinating the regional Hearing Observer Program. The Communications Clerk is responsible for maintaining an electronic database of victims, producing and processing statistics coordinated with case files, and distributing public education materials. The Communications Clerk also supports the communications team by providing the necessary clerical support.

(CR-05) Assistant, Corporate Services:

The Regional Corporate Services Assistant provides extensive financial services. He is responsible, in particular, for analyzing and processing financial transactions, including commitments, contracts, travel requests and reimbursement of travel expenses and accounts payables. He is also responsible for managing reservations for the organization's fleet of vehicles and for follow-up on vehicle maintenance.

Work environment

The Parole Board of Canada (PBC) contributes to public safety with its core responsibility for the controlled, timed and gradual release of offenders back into society. The skills and talents of our staff are central to this work.

Our staff prides themselves in their work and accomplishments making the PBC an employer of choice as we strive to support the Government of Canada's goal of ensuring the public safety and security.

Are you looking for a career where you can make a difference in people’s lives? Do you want to contribute in creating tangible results?

Does the following sound like you?

→ I thrive in a dynamic environment
→ I have strong analytical skills and decision-making abilities
→ I pay attention to detail. Producing high quality work is very important to me
→ I actively listen to and respect the opinions of others

If this is you, we strongly encourage you consider a career at the PBC!

Intent of the process

The immediate need is to staff four (4) full-time indeterminate positions: two (2) CR-04 positions as a Case & Subject Records Clerk, one (1) CR-04 position as a Case Review Clerk, one (1) position CR-05 as an Assistant Corporate Services.

The intent of this process is also to establish a pool of qualified candidates for future vacant positions. The pool will be used to staff positions on a permanent (indeterminate) or temporary basis (acting, specified period appointment, assignment, secondment or casual) within the Parole Board of Canada in the Montreal Region. The linguistic profile and tenure may vary depending on the position being staffed.

Positions to be filled: 4

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

APPLIES TO ALL POSITIONS CR-04 & CR-05:
A secondary school diploma or employer-approved alternatives (see Note 1).

1- The employer-approved alternatives to a secondary school diploma are:

- A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or

- An acceptable combination of education, training or experience.

Degree equivalency

EXPERIENCES

APPLIES TO ALL POSITIONS CR-04 & CR-05:
- Experience in providing administrative support services in a client-service oriented work environment.

- Experience in the use of word processing, spreadsheet and e-mail software, such as Word, Excel and Outlook, but not limited to.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
CR-04 POSITIONS:
Bilingual imperative BBB/BBB
French essential

CR-05 POSITION:
Bilingual imperative BBB/BBB

Information on language requirements

ABILITIES

APPLIES TO ALL POSITIONS CR-04 & CR-05:
- Ability to plan, organize work and meet deadlines.
- Ability to communicate effectively in writing.
- Ability to communication effectively orally.

PERSONNAL SUITABILITY

APPLIES TO ALL POSITIONS CR-04 & CR-05:
- Demonstrating integrity and respect.

- Working effectively with others.

- Showing initiative and being action-oriented.

- Attention to detail.

- Reliability.

EXPÉRIENCE

CR-05 POSITION ONLY:
- Experience in providing administrative services in the field of finance such as making payments, verifying accounts payable and making purchases, but not limited to.

The following may be applied / assessed at a later date (may be needed for the job)

EDUCATION

APPLIES TO ALL POSITIONS CR-04 & CR-05:
Post-secondary diploma related to the duties of the position such as, office systeme technology, administration, paralegal studies or other related studies.

Degree equivalency

EXPERIENCES

CR-04 POSITIONS ONLY:
- Experience in using PowerPoint.

- Experience in the field of document and records management such as: filing, creating files, record-keeping, document processing, file or document retrieval, application of file retention and disposal schedules or file archiving.

- Experience in providing administrative or clerical support services related to Case Management.

- Working experience in a correctional or legal environment.

CR-05 POSITION ONLY:
- Experience using a financial system.

- Experience in the use of Shared Travel Services System (STS)

- Experience in planning and organizing travel arrangements.

- Experience verifying travel claims.

OPERATIONAL REQUIREMENTS

APPLIES TO ALL POSITIONS CR-04 & CR-05:
- Willingness and ability to work overtime.

CR-04 POSITIONS ONLY:
- Be able to examine documents that may contain disturbing or offensive information.

Conditions of employment

Reliability Status security clearance

CR-05 POSITION ONLY:
- Valid driver’s licence.

- Willingness and ability to travel by car in a urban sector for vehicule fleet management.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

* THE ABILITY TO COMMUNICATE EFFECTIVELY IN WRITING will be assessed through your application. As a result, please use complete sentences. Please pay attention to your spelling, grammar and punctuation.

Only applications received directly via the Public Service Resourcing System (PSRS) will be accepted. If you require accommodation for any reason, you must contact the HR Advisor listed below before the closing date.

You must provide proof of your education credentials. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at: http://www.cicic.ca.

Selection board members may consider any information obtained throughout the selection process to assess the criteria identified on the Statement of Merit Criteria.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.