Administrative Assistant (Inventory)

SELECTION PROCESS CANCELLED

We regret to inform you that this job opportunity has been cancelled.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

The inventory will be updated every 90 days. You will receive a notice in your applicant account 10 days before the end of your active period to confirm whether or not you wish to keep being considered for an additional 90 days.


*** INSTRUCTIONS YOU MUST FOLLOW ARE BELOW ***

You must submit a complete application, consisting of answers to screening questions which clearly demonstrate how you meet the screening criteria (education and experiences) and a résumé. The screening questions will be used as the primary tool in the screening process and your résumé will only be used to validate the information you provided.

In your response to the screening questions, please provide concrete examples and the following MANDATORY information:

1. Name of the employer where the experience was acquired;
2. Title of the position occupied and duration for which you exercised the functions;
3. Specific details of tasks, projects, or accomplishments demonstrating how the experience was acquired.

Please note that point form, “copy and paste" from your resume and comments such “refer to my attached resume” will NOT be accepted. Failure to provide this information in the requested format WILL result in your application being rejected.

*NOTE: Your application and your answers to the screening questions may be used to assess your ability to communicate effectively in writing.

Work environment

Our office is located at 159 Cleopatra Drive in Nepean, Ontario.

Intent of the process

To create a partially assessed or fully assessed pool of candidates to be used, as the need arises, to staff administrative type positions with various security requirements, various tenures (indeterminate, specified period, deployment, acting, casual employment, assignment and secondment) and with various linguistic profiles (English Essential, Bilingual Imperative BBB/BBB) at 159 Cleopatra Drive in Nepean, Ontario.

Positions to be filled: 1

Information you must provide

Your résumé.

A response to a text question addressing the following:

• A2: Ability to set priorities, meet deadlines and work effectively under pressure.
  
  Describe a time when you were faced with a heavy workload and multiple priorities, and had to organize your work to ensure that you could complete everything on time. How did you deal with the situation and what steps did you take?

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
ED: A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE
EX1: Experience providing administrative support services*

EX2: Experience in providing service to clients by telephone, in person or in writing.

* Administrative support services is defined as, but not limited to: managing agendas, scheduling and organizing meetings/teleconferences, preparing and collating meeting file folders and background materials, procuring office equipment and supplies, maintaining a filing system, data entry, booking travel arrangements, minutes taking, and other related duties

ABILITIES
A1: Ability to communicate effectively orally and in writing (will be assessed throughout the entire assessment process).
A2: Ability to set priorities, meet deadlines and work effectively under pressure.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS

EXPERIENCE
AEX1: Experience in performing financial related tasks such as budget tracking or forecasting, acquisition card reconciliation or petty cash or managing financial documents.

AEX2: Experience arranging work related travel or processing of traveling expense claims.

AEX3: Experience using electronic document management systems.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English Essential & Bilingual Imperative BBB/BBB

For bilingual positions, you will be required to complete three (3) tests (Reading Comprehension, Written Expression and Oral) to determine your second official language proficiency.

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

PERSONAL SUITABILITY
PS1: Problem Solving
PS2: Initiative
PS3: Attention to details
PS4: Reliability
PS5: Effective interpersonal relationships

The following may be applied / assessed at a later date (may be needed for the job)

OPERATIONAL REQUIREMENTS
Willing and able to work overtime on short notice.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

A written examination, an interview and a reference check will be part of the candidates' assessment.

Depending on the number of applicants, Transport Canada needs or HR plans, volume management strategies (for ex. random selection, invoking one or more assets, top-down approach) may be used for the purpose of managing applications/candidates.

You will be required to provide proof of your education credentials at the time of assessment. If you were educated outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards. Therefore if you don’t have a Canadian equivalency, please contact the Canadian Information Centre for International Credentials (CICIC) at 416-962-9725 or by email at: www.cicic.ca.

Persons are entitled to participate in the appointment process in the official language(s) of their choice. Applicants are asked to indicate their preferred official language(s) in their application.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.