Administrative Assistant ***AMENDMENT TO CLOSING DATE***

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Intent of the process

Anticipatory. A pool of qualified candidates may be created and may be used to staff identical or similar positions requiring various linguistic requirements (English essential, French essential or Bilingual) and profiles (BBB/BBB and CBC/CBC), various security requirements (reliability or secret status) and various tenures ( Indeterminate, determinate, deployment, assignment, secondment, acting and extensions) within Environment and Climate Change Canada.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
- Successful completion of a secondary school diploma or an acceptable equivalent combination of training, education, and/or experience.

Degree equivalency

Experience:
E1 - Experience in providing administrative support* services and advice to managers and/or teams of employees.

E2 - Experience in maintaining tracking systems and data bases to control and monitor the flow of documentation and information.

E3 - Experience with various software packages such as Microsoft Outlook, Word, Excel, and PowerPoint.

E4 - Experience in preparing correspondence in letter and email format.

E5 - Experience in arranging travel and reviewing travel claims.

*Administrative support could include: managing agendas; scheduling and organizing meetings/teleconferences; preparing and collating meeting file folders and background materials; preparing correspondence, documents, reports, and presentations; procuring office equipment and supplies; maintaining a filing system; tracking financial expenditures; or other related duties. Also, provision of information and interpretations on the application of administrative policies, procedures, and processes.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Experience:
A-E1 - Experience in administration of procurement requests and/or processing contracts.

A-E2 - Experience in handling confidential files and information.

A-E3 - Experience in responding and/or handling enquiries and correspondence with a computerized docket system.

A-E4 - Experience working with SAP Financial system.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge:
K1 - Knowledge of administrative practices and procedures related to financial management.
K2 - Knowledge of general office (administrative) practices and procedures.

Abilities:
A1 - Ability to communicate in writing
A2 - Ability to communicate orally
A3 - Ability to work under pressure and establish priorities
A4 - Ability to multitask

Personal Suitability:
PS1 - Judgment
PS2 - Attention to detail
PS3 - Interpersonal skills
PS4 - Discretion
PS5 - Dependability

The following may be applied / assessed at a later date (may be needed for the job)

Asset Knowledge:
A-K1 - Knowledge of Treasury Board Directive on Travel, Hospitality, Conference, and Event Expenditures.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

A written examination may be administered.

An interview will be administered.

Reference checks will be sought.

Asset qualifications could be used at the screening stage. Please ensure that your application and resume clearly indicates how you meet these qualifications.

In order to manage the number of applications in the selection process, management may use top-down consideration of scores at various steps in the process, to determine the number of candidates who will be further considered in the process.

Candidates may be required to pay for their travel expenses when attending the required test(s) and interviews.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

To facilitate the administrative process, current employees of the Government of Canada should indicate their personal record identifier (PRI) and ensure that their employment status, substantive group and level, language results and security clearance are also included.

For this process, we find that email is the most efficient way to communicate with you. Candidates who apply to this selection process should include an email address that accepts emails from unknown users (some email systems block these types of email). If you do not wish to receive results by email and if you change your email address during the process, it is your responsibility to inform us.

Candidates invited to an interview will be required to bring proof of their education credentials, in the form of a diploma or official transcript (original documents only).

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.