Administrative Assistant

Update: PLEASE NOTE THAT THE CLOSING DATE HAS BEEN CHANGED TO FRIDAY, MARCH 6, 2020.

Please complete your applications by the amended closing date to be considered for initial assessment. If you are unable to complete your application by the amended date, there will be a new job advertisement for this position posted on Monday, March 9, 2020 and we encourage you to apply.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

The client organization will accept applications on-line only. All job applications must therefore be submitted through the GC Jobs site. To submit an application on-line, please select the button “Apply Online” below.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Work environment

The Correctional Service of Canada (CSC) is the federal government agency responsible for administering sentences of a term of two years or more, as imposed by the court. CSC is responsible for managing institutions of various security levels and supervising offenders under conditional release in the community.

There are currently nine healing lodges across Canada funded and/or operated by CSC. Healing lodges are environments designed specifically for Indigenous offenders. They offer culturally appropriate services and programs to offenders in a way that incorporates Indigenous values, traditions and beliefs. The location of Okimaw Ohci Healing Lodge on the Nekaneet First Nation is unique in that the Nekaneet continue to live in traditional ways. The main goal is to address factors that led to their incarceration and prepare them for reintegration into society.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

Contact information for 3 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
A secondary school diploma or a satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma or successful completion of a provincially/territorially approved secondary school equivalency test, or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE

Experience in the provision of general administrative support.
Experience in the use of various software programs such as: Excel, Microsoft Word, Outlook, PowerPoint.

PERSONAL SUITABILITIES

Effective interpersonal relationships
Reliability
Judgment
Initiative
Integrity

The following will be applied / assessed at a later date (essential for the job)

Various language requirements

Information on language requirements

The following may be applied / assessed at a later date (may be needed for the job)

EXPERIENCE

Experience working in a correctional environment
Experience working in a Health Services environment
Experience working with medical files
Experience working in Records Management
Experience providing support to senior managers
Experience working at a Federal penitentiary

KNOWLEDGE
Knowledge of administrative and financial procedures.
Knowledge of Aboriginal culture, ceremonies, and traditions.

ABILITIES

Ability to establish and maintain administrative systems and files.
Ability to set priorities.
Ability to control incoming/outgoing correspondence.
Ability to use software programs to produce documents.
Ability to communicate effectively orally.
Ability to communicate effectively in writing.
Ability to work under pressure.

Selection may be limited to members of the following Employment Equity group: Aboriginal persons

Information on employment equity

Organizational Needs:
Selection will be limited to members of the following Employment Equity groups: Aboriginal persons.

Achieving a representative workforce has been identified as an organizational need in the merit criteria, and shall be applied in this appointment process. Consequently, only applicants who have self-declared on their application that they are a member of the designated group(s) will be considered.

Compliance with Memorandum of Understanding/Agreements with Healing Lodges

Conditions of employment

Reliability Status security clearance

Possession of a valid unrestricted driver's licence that conforms to provincial or territorial requirement may be applicable to some positions.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Candidates must clearly demonstrate in their responses that they meet the essential education and experience qualifications. It is NOT sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate HOW, WHEN, and WHERE the qualification was met through substantiation by examples. Information on your described skills, experience, etc. provided in the screening questions should be supported by your resume. Failure to provide sufficient information will result in the candidate being screened out and rejected from the process.

Management has opted to use the screening questions and answers accompanied by the resume as the evaluation method for the screening process. Failure to provide this information in the requested fields may result in your application being rejected.

Volume management tools may be utilized.

Personal suitability will be assessed from the time of application.

Please note that the COMMUNICATION competency will be evaluated throughout this selection process.

Candidates must meet all of the essential qualifications noted in the Statement of Merit Criteria to be appointed to a position. A candidate may be appointed to a position even though he/she does not meet any or all of the asset qualifications or operational requirements. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed.

Depending on the requirements of the position(s) being staffed from this process, for current or future vacancies, any or all of the asset qualifications, operational requirements, and organizational needs may be applied at the time of staffing. Candidates may be contacted and assessed against these criteria at any time during this process. It is the candidates' responsibility to demonstrate clearly on their application that they meet the asset qualifications.

Successful candidate(s) must meet and maintain the Conditions of Employment throughout their employment.

NOTE: For this selection process, our intention is to communicate with applicants by e-mail for screening/assessment purposes (including issuing screening results, and sending invitations for written tests and interviews).

Applicants who apply to this selection process must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users.

A pool of qualified candidates may be established and may be used to staff similar casual, temporary and/or permanent positions.

The Correctional Service of Canada is dedicated to supporting inclusive, barrier-free selection processes for all candidates. At any time during a selection process, candidates may request an accommodation to facilitate their assessment in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially. Please visit https://www.canada.ca/en/publicservicecommission/jobs/services/gc-jobs/informationcandidates/accommodations.html for additional information on accommodation in a selection process. Alternatively, you may direct any specific enquiries to the departmental contact identified on this advertisement.

For general information when applying on a selection process, visit https://www.canada.ca/en/public-service-commission/jobs/services/gcjobs/informationcandidates.html.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.