Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

A covering letter in 2,000 words (maximum) "You must provide a cover letter in which you must clearly demonstrate how you meet the education and experience criteria listed in the essential and asset qualifications (if applicable). You must use each criterion as a header and then, using clear and concrete examples, write a maximum of two paragraphs explaining when, where and how you obtained each education and experience criterion. Describe the examples in specific terms, providing sufficient details so that the screening board can clearly understand the circumstances. Content of your response must be supported by your résumé. Lack of examples and details may result in your application being rejected. Your résumé will be used as a secondary source to validate the information described in the cover letter. Please note that point form or a “copy and paste” from your résumé are not sufficient. Failure to provide a complete application, consisting of both a cover letter and a résumé, may result in your application being rejected from the process, as the cover letter will be used to assess the candidate's ability to follow instructions."

Intent of the process

A pool of partially or fully qualified candidates may be created and used to staff similar positions with various tenures, security profiles and linguistic requirements within the Administrative Tribunals Support Service of Canada.

Positions to be filled: 1

Information you must provide

Your résumé.

A covering letter in 2,000 words (maximum)

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Successful completion of secondary school

Degree equivalency

Experience

Experience in coordinating and providing a variety of administrative services including scheduling and organizing meetings, maintaining schedules, and recording follow-up actions.

Experience in managing the flow of correspondence (i.e. receiving, analyzing, reviewing, editing, processing and tracking correspondence, reports, electronic messages or other documents.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CBB/CBB)

Information on language requirements

Knowledge

Knowledge of the methods and practices of office administration

Abilities

Ability to communicate effectively orally and in writing
Ability to set and manage priorities
Ability to work with a minimal supervision
Ability to proofread documents and to suggest appropriate changes

Personal Suitability

Effective Interpersonal relationships
Initiative
Attention to detail
Discretion
Dependability

The following may be applied / assessed at a later date (may be needed for the job)

Successful completion of two years of post-secondary school training with acceptable specialization in paralegal studies, in a law-related field

Degree from a recognized university

Experience working in a quasi-judicial environment.
Experience in utilizing various software (i.e. word processing, spreadsheet and presentation applications).
Experience in providing financial support services.

Degree equivalency

Employment Equity may be used to address demonstrated under-representation of designated groups (Women, Visible Minorities, Persons with disabilities and persons of Aboriginal descent .

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Acknowledgment of receipt of applications will not be sent.

Asset qualifications may be used for the screening or when selecting candidates for appointment. Therefore, if you meet the education and/or experience and/or membership qualification(s) listed under Asset Qualifications, please be sure to clearly demonstrate this in your application.

The selection committee reserves all rights to use any methods that they deem appropriate in order to evaluate the candidates (written examination, interview, reference check, etc.).

Your cover letter and résumé may be used to evaluate the ability to communicate effectively in writing.

Proof of your education credentials will be required at a later date.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Travel and relocation costs associated with this selection process will not be reimbursed.

For this selection process, our intention is to communicate with the candidates by email. Candidates who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email).

Persons with disabilities preventing them from applying on-line or persons without access to the internet are asked to contact 1-800-645-5605.

Only on-line applications will be accepted in order to take advantage of the many benefits of using the electronic recruitment system. Some of the benefits for applicants include:

- modify your application/resume at any time BEFORE the closing date;
- verify the status of your application and notification(s), at any time, and
- be notified electronically of assessment details and results.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.