Administrative Assistant - General Services

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Work environment

Are you looking for a work environment where your knowledge, ideas, and professional opinions are valued? Do you want to be part of a collaborative, supportive team? Apply!

The Canadian Grain Commission (CGC) is a federal department responsible to ensure the integrity and marketability of grain for the domestic and international grain trade, from producer to global customer.

The CGC is a significant part of Canada’s dynamic and diverse agricultural sector. We regulate grain handling in Canada, set grain standards and conduct research on grain. At the CGC, we strive to live our values of excellence, integrity, respect and accountability. We promote work-life balance. We have an Employee and Family Assistance program to support you and your family.

Intent of the process

This process will be used to staff (1) one 2-year term position.

A pool may be created to staff similar positions with various linguistic profiles and tenures(indeterminate, specified term, acting, deployment, secondment).

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
- Successful completion of secondary school or an acceptable combination of education/training and/or experience related to the position being staffed.

Degree equivalency

Experience:
- Recent* experience using Microsoft Word, Excel and Outlook.
- Recent* experience providing administrative/clerical support services to internal and external clients.
(e.g. contracting, material management, and/or mailroom support; reception; minute taking and distribution; coordinating and organizing meetings; drafting, formatting, processing and proofreading a variety of documents; travel arranging; processing financial documents such as accounts payable, accounts receivable; or information management).

You must be able to demonstrate that you have recent* experience in performing at least three of the administrative/clerical support services listed above.

*Recent is defined as performing the duties continuously for a minimum of six months within the last two year period.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Education:
- Successful completion of post-secondary program/degree in one of the following disciplines: Office Management, Information Management, Administration, Human Resources, Finance/Accounting or other field related to this position.

Degree equivalency

Experience:.
- Experience working with a team for implementing and/or managing a specialized GCDocs/Electronic records information management system..
- Experience making travel arrangements and preparing travel claims using the HRG System.
- Experience providing a variety of administrative support services to a Finance team.
- Experience working with financial security instruments (bonds, letters of credit or guarantee).
- Experience in using data programs such as SoftExpert Suites.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

Knowledge:
- Knowledge of general office practices and procedures.

Competencies:
- Effective Interactive Communication
- Client Service
- Initiative
- Adaptability
- Being a Team Player

Abilities and Skills:
- Ability to verify and record information to ensure accuracy and completeness.
- Ability to use Microsoft Word, Excel and Outlook.
- Ability to prioritize, plan and organize workload in order to meet objectives and deadlines.

The following may be applied / assessed at a later date (may be needed for the job)

Knowledge:
- Knowledge of Government policies, practices and procedures for handling and protecting information.

Operational Requirements:
- Ability and willingness to work overtime as required.
- Ability and willingness to travel occasionally.
- Willingness and ability to carry loads of up to 22 kgs.

Conditions of employment

Reliability Status security clearance

- Willingness and ability to carry loads of up to 22 kgs.
- Ability and willingness to be exposed to grain dust/soil, and to outdoor conditions in an industrial environment. Known allergies must be controlled through the use of personal protective equipment and/or medication, and must not impinge upon the duties to be performed.
- Ability and willingness to undergo job-related training.
- Adherence to Canadian Grain Commission safety standards and procedures.
- Ability and willingness to work overtime as required.
- Ability and willingness to travel occasionally.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Communication for this process will be sent via email. All communication relating to this process, including email correspondence, may be used in the assessment of qualifications.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email such as SPAM).

Receipt of applications will not be sent; only candidates successful in the screening process will be contacted. Depending on the requirements of the position being staffed from this process, for current or future vacancies, any or all of the qualifications, operational requirements, and organizational needs may be applied at the time of screening.

Random selection and/or top-down selection may be used at any time during the process to identify which applicants will be further assessed.

Candidates from outside the federal public service will be required to pay for their own travel, if invited to an interview.

Candidates invited to an interview will be required to bring proof of their education credentials, in the form of a diploma or official transcript (original documents only).

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.