Administrative Assistant INVENTORY

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

***VERY IMPORTANT NOTE: It is the responsibility of the candidate to clearly outline that they meet each of the screening criteria (i.e. Education and Experience Qualifications, both Essential and Assets). Please note that it is not sufficient to only state that the requirement is met or to provide a listing of current responsibilities, rather the candidate must provide concrete examples that illustrate how they meet the requirement. Failure to do so could result in the application being rejected from the process.

Please carefully read the "Other Information" section of this advertisement as there is important information regarding your application.

Work environment

The Federal Public Service has a lot to offer!

TRANSPORT CANADA (TC) - ATLANTIC REGION HEADQUARTERS
Located downtown Moncton New Brunswick at Heritage Court.

Suject to the type of employment, here are a few advantages:
- Competitive salaries with annual increases;
- Continuous learning and career advancement;
- Starting at 3 weeks of holidays per year;
- Flexible work arrangements – possibility of teleworking and modified work weeks to help you balance your personal and work life; and
- Advantageous pension regime and other benefits

In addition, what are the perks of working here?
- Walking distance to the Riverfront Trail and many local businesses;
- Cafeteria with daily lunch specials;
- Access to a quiet Wellness Room designated for TC employees; and
- Also as a tenant of the building, you have access to parking accross the street.

Looking for something temporary? What if you could work for just a few months per year? We have temporary opportunities that allows for a variety of work arrangements.

Are you a retired member of the Federal Public Service Pension Plan? You would like to temporarily return to the workforce? To learn more about the effects and benefits of temporarily reintegrating the workforce (i.e. Casual or Term), please consult the following page: https://www.canada.ca/en/treasury-board-secretariat/services/pension-plan/retired-members/reemployment-after-retirement-pension.html

Looking for something permanent? Did you know that when you are hired for a specified period (TERM) you can to apply to internal advertisements!

APPLY NOW!

Intent of the process

This is an Inventory. When you apply to Inventories, you are not applying for a specific vacancy, but to an inventory for future vacancies.

A pool of candidates may also be established and may be used to staff identical or similar positions on a permanent or temporary basis in Moncton (New Brunswick).

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

Secondary school diploma

Degree equivalency

EXPERIENCE:

 Experience providing administrative support services in an office environment
 Experience using Microsoft Excel
 Experience using word processing software’s such as Microsoft Word
 Experience using electronic mail (email) applications

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

DEPENDING ON THE POSITION BEING STAFFED, ANY OF THE FOLLOWING QUALIFICATIONS MAY ALSO BE DEEMED AS AN ESSENTIAL QUALIFICATION AND ONLY CANDIDATES AND PERSONS WITH A PRIORITY ENTITLEMENT WHO POSSESS THOSE QUALIFICATIONS WILL BE CONSIDERED FOR THAT SPECIFIC VACANCY.

EDUCATION:

 Post-secondary diploma from a recognized postsecondary institution

Degree equivalency

EXPERIENCE:

 Experience in entering financial transactions in Oracle
 Experience in applying financial policies, directives or procedures such as Treasury Board Directive on Account Verification
 Experience in accounting operations, including the processing and the account verification of supplier invoices or reconciliation of supplier accounts
 Experience providing administrative support in human resources
 Experience with an Information Management System such as: Transport Integrated Personnel System (TIPS), PeopleSoft, Human Resources Information System (HRIS)
 Experience providing contracting or procurement support services
 Experience providing executive administrative support
 Experience providing administrative support in records management
 Experience in using the records documents information management system (RDIMS)

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
 English Essential
 Bilingual Imperative (BBB/BBB, CBC/CBC, CCC/CCC)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

COMPETENCIES:

 Attention to detail
 Client Service Orientation
 Dependability
 Teamwork
 Discretion

ABILITIES:

 Ability to organise workload and establish priorities effectively
 Ability to use a variety of computer software such as Microsoft Word
 Ability to communicate effectively orally
 Ability to communicate effectively in writing

The following may be applied / assessed at a later date (may be needed for the job)

OPERATIONAL REQUIREMENTS
(depending on the position to be filled)

 To be willing and able to work flexible regular hours
 To be willing and able to work overtime
 To be willing and able to travel

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

For this selection process, our intention is to communicate with applicants by e-mail for screening/assessment purposes (including issuing screening results, and sending invitations for written tests and interviews. Candidates must include a valid email address in their application. It is the candidate's responsibility to ensure that this address is functional and that it accepts messages from unknown users (some email systems block these types of email). It is recommended to include an alternate email address in your profile. It is also the candidate's responsibility to ensure accurate information is provided and updated as required.

Candidates invited to an interview will be required to bring proof of their education credentials, in the form of a diploma or official transcript.

Your application and your answers to the screening questions may be used to assess your ability to communicate effectively in writing.

Persons are entitled to participate in the appointment process in the official language of their choice. Please indicate your preferred official language in your application.

FREQUENTLY ASKED QUESTIONS
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◦ How will you communicate with me?
We will contact you by email or through your GC Jobs account.
Please ensure that your email is valid and accepts messages from unknown users. It is your responsibility to regularly check your inbox, junk mail and your GC Jobs account to find out about all the information regarding this inventory.

◦ How does an inventory work?
An inventory is a selection process that can be used by various hiring managers to meet their current and future needs. As a result, you will apply only once to be considered for multiple job opportunities at the CR-04 level.

◦ Why was my application automatically rejected when I submitted it?
In order to be placed in the inventory, you must meet the essential education qualification and the essential experience qualification at the time you submit your application. If you receive a message "Application rejected at screening" immediately after submitting your application, you answered "No" to one or more of the screening question assessing these essential qualifications. If you have incorrectly indicated "No", simply retrieve your application and update your answer(s).

◦ What does "Registered in the inventory" mean?
Once your application has been successfully submitted to the inventory, your status may be: "Date of disclosure of results: Listed in the inventory". This automatically generated message by the system means that your application can be considered. You will be informed in the event that your application is considered as part of a process generated from this inventory.

◦ What happens if my application expires?
Your application will be kept in the inventory for 90 days. A notice will be posted in the "My Job File" menu of your account 30 days before your application expires. If you do not take this into account, your application will be deactivated and it will no longer be considered for submissions from this inventory. In the event that your application expires during the effective period of this inventory, a notice will be posted in your account. If you wish to confirm your interest and reactivate your application, select the "Renewal of my application" link.

◦ My personal information has changed, what should I do?
Simply update them in the "Personal Information" section, in the "My Job File" menu of your account. This will allow us to have your current contact information and ensure adequate follow-up in the event that your application is considered as part of a process issued from this inventory.

◦ I have a disability that does not allow me to apply online, who do I contact to help me with the submission of my job application?
You can contact an Officer at the Federal Public Service Job Advertisement Information Line by calling 1-800-645-5605.

◦ Who can I contact if I have technical difficulties with the GC Jobs website?
You can contact the Public Service Commission of Canada's support centre by selecting the "Contact Us" link below, in the left corner of this window, or by calling 1-888-780-4444.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.