Judicial Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

PLEASE NOTE THAT THE POSITIONS TO BE STAFFED IN THE FOLLOWING LOCATIONS ARE FOR THE MAJORITY BILINGUAL IMPERATIVE (BBB/BBB, CBB/CBB, CCB/CCB, CBC/CBC, CCC/CCC):
-NATIONAL CAPITAL REGION
-MONTREAL
-HALIFAX

Duties

You will be called upon to provide executive, administrative and legal support services, as well as office management services, to one or more Judges or Prothonotaries of the Federal Court of Appeal, the Federal Court, the Court Martial Appeal Court of Canada and the Tax Court of Canada.

The duties include, but are not limited to:
• preparing, proofreading, editing and formatting legal and administrative documents;
• managing and coordinating the assignment schedule and agenda;
• providing logistical support and making travel and hospitality arrangements;
• planning, organizing and implementing arrangements for the appointments and attendance at meetings, committees and seminars; and
• monitoring and submitting incidental, travel, and conference allowance claims in accordance with the applicable policy, directives and guidelines.

Work environment

The Courts Administration Service (CAS) provides services to the Federal Court of Appeal, the Federal Court, the Court Martial Appeal Court of Canada and the Tax Court of Canada.

The CAS’s mission is to provide timely and accurate registry, judicial and corporate services to the four superior courts and to their clients in the most innovative and effective manner, while promoting a healthy workplace and encouraging employees’ ongoing contribution to service delivery excellence.

Join our team in a work environment that fosters creativity and new ideas to improve our business practices and the quality of our services.

*Supporting the delivery of justice for all Canadians*

Intent of the process

A pool of pre-qualified or fully qualified candidates may be created to staff similar or identical positions with various tenure, various linguistic profiles and security requirements within the Courts Administration Service.

Candidates may be evaluated further, for specific opportunities, on qualifications that are deemed necessary, whether or not these qualifications have been listed on the job advertisement.

Positions to be filled: 10

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Successful completion of a post-secondary program, certificate or diploma relevant to the position, such as paralegal studies or legal studies OR an acceptable combination of education, training or experience relevant to the position*.

Definitions :
*Acceptable combination of education, training or experience relevant to the position is defined as a high school graduation (grade 12 or Secondary V) and two (2) years of work experience in a judicial, quasi-judicial **or legal environment.
**Judicial or quasi-judicial environment is defined as a Federal Board, Commission, Tribunal or Court (Federal, Provincial or Municipal).

Degree equivalency

Significant* experience working in a judicial, quasi-judicial **or legal environment.

Experience working with Microsoft Office Suite software such as: Word, Outlook or Excel.

Definitions:
*Significant experience is defined as the breadth and depth of experience and as a combination of time spent doing the activity (at least two(2) years), as well as type (range, scope, and complexity) of work handled related to the experience criteria.
**Judicial or quasi-judicial environment is defined as a Federal Board, Commission, Tribunal or Court (Federal, Provincial or Municipal).

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual imperative BBB/BBB, BBC/BBC, CBB/CBB, CBC/CBC, CCC/CCC, CCB/CCB, PPB/PPB, PPC/PPC, English Essential, French Essential, English or French essential, or other possible language requirements.

*** PLEASE SEE NOTE IN IMPORTANT MESSAGES.

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

Ability to proofread legal documents
Ability to plan, establish priorities and meet deadlines
Oral communication
Written communication
Working effectively with others
Adaptability
Judgment
Attention to detail
Reliability

The following may be applied / assessed at a later date (may be needed for the job)

YOUR APPLICATION MUST ALSO CLEARLY EXPLAIN HOW YOU MEET THE FOLLOWING ASSETS:

Experience researching information using legal research tools.

Experience transcribing information from voice recordings, handwritten notes, electronic legal text transmissions or digital audio recordings.

Experience in preparing (e.g. typing, formatting and editing) lengthy documents within tight deadlines.

Experience working at Courts Administration Service.

Experience working for several members of the judiciary or lawyers at once, and juggling conflicting priorities and deadlines of these persons.

Experience in preparing and formatting documents that comply with Web Accessibility standards.

Experience working with Microsoft Office Suite software such as: Powerpoint.

Experience making travel and accommodation arrangements.

Significant* experience as a judicial or legal assistant or legal secretary.

Definition:
*Significant experience is defined as the breadth and depth of experience and as a combination of time spent doing the activity (at least two (2) years), as well as type (range, scope, and complexity) of work handled related to the experience criteria.

Conditions of employment

Secret security clearance

Depending on the position, additional Conditions of Employment may apply, such as:
- Willing and able to work from 8:30 a.m. to 4:30 p.m.
- Willing and able to work overtime, often on short notice*
- Willing and able to travel using various commercial modes of transport*.

*Overtime and travel will vary depending on the requirements of the office.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Applications submitted by email will not be accepted. You must apply on-line through www.jobs.gc.ca.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

If you are already a public servant, please identify the following on your application: substantive group and level; employment status; Personal Record Identifier (PRI).

Persons are entitled to participate in the appointment process in the official language(s) of their choice. Applicants are asked to indicate their preferred official language(s) in their application.

Candidates must clearly demonstrate in the screening questionnaire how they meet the education and experience factors listed as essential and asset qualifications on the statement of merit criteria. In order to do so, the candidate must provide the information as part of their answer to the pertinent screening question, using concrete examples, in the provided area and within the limited characters provided by the system. The assessment board cannot and will not make any assumptions about your experience. Note that it is not sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Resumes may be used as a secondary source to validate the experience described in the experience questionnaire. Failure to clearly demonstrate in the questionnaire how you meet the education and experience, both essential and asset, where applicable, may result in the rejection of your application. Candidates will not be solicited for incomplete or possible missing information.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

Indeterminate employees at the same group and level or equivalent may be considered for deployment. If no deployment is made, applicants from other groups and levels may be considered in the advertised appointment process.

A top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

The assessment board reserves the right to contact references other than the ones submitted by the candidates (only within the Public Service), if found necessary, in order to make a suitable assessment of the candidates.

All the information collected during the selection process, from the time of application until the end of the process, will be used to assess the candidates.

Asset qualification(s) may be applied in this selection process.

Written communication may be assessed via candidate's job application.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.