Administrative Assistant (INVENTORY)

Important messages

About the job

IITB is powered by the innovative thinking of over 2000 employees to deliver efficient, reliable and secure information and technology services to Employment and Social Development Canada offices from coast-to-coast.

We are looking for professional administrative assistants who are passionate about making offices run smoothly. Our work environment is fast-paced and high-volume. Your expertise will be called upon to navigate a variety of different processes, for example managing a director’s e-mails, staying on top of deadlines and making travel arrangements.

How will the inventory work?

• By submitting an application, you are applying to an inventory for a variety of current and future vacancies rather than a specific job.
• Your application will be kept in the inventory for 120 days. As positions become available, you may be contacted for further assessment.
• Asset qualifications, top-down and/or random selection may be used to identify which applications will be given further considerations.

How will the assessment process work?

The assessment will consist of the following phases:
• Online application- Text questions
• Online standardized test
• Second language proficiency testing (reading and writing)
• Interview

At this stage, candidates will be placed in a partially qualified pool. Hiring managers may conduct informal interviews or reference checks. Second language proficiency testing for oral interaction will also be tested.

Please note that all information obtained throughout the appointment process may be used to assess candidates.

What to do if you require accommodation measures?

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the assessment process, please contact . All accommodation information will be kept confidential.

What is the intent of this inventory?

A pool of partially qualified candidates will be established to staff similar positions at Employment and Social Development Canada. The positions may carry various tenures (permanent and temporary), security requirements, conditions of employment and locations.

Although many positions are located at our headquarters in the National Capital Region, positions could potentially be staffed in any of IITB’s Hub Locations: St-John’s, Dartmouth, Charlottetown, Bathurst, Fredericton, Miramichi, Moncton, Saint John, Boucherville, Jonquière, Laval, Montréal, Québec, Shawinigan, Belleville, Chatham, Cornwall, London, Toronto, Mississauga, Windsor, Vaughan, Winnipeg, Regina, Edmonton, Calgary and Vancouver.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

What are we looking for?

In addition to a high school diploma, it’s essential that you are thorough and work well with others.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

It would be an asset if:
• You have a certificate (Cegep, College) in office administration or a similar field
• Have experience in providing administrative support in an office environment
• Have experience making travel arrangements
• Have professional bookkeeping experience

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)
You also need to be bilingual at the intermediate (BBB/BBB) level to be hired. Try our self-assessment (https://www.canada.ca/en/public-service-commission/services/second-language-testing-public-service/self-assessment-tests.html) test to give you an idea of the level you could attain on the official test.

Information on language requirements

What we are looking for?

It's also essential that you are action oriented, organized, are able to communicate
clearly and concisely and able to think things through.

Other information

What about diversity?

We are committed to building a skilled and diverse workforce reflective of Canadian society. As a result, we promote employment equity and encourage you to indicate voluntarily on your application if you are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.