Administrative Assistant

Important messages

WHAT YOU NEED TO KNOW:

NUNAVUT LAND CLAIMS AGREEMENT INFORMATION:
As part of its priority to advance reconciliation and renew Canada’s relationship with Indigenous peoples, Fisheries and Oceans Canada (DFO) and the Canadian Coast Guard (CCG) are committed to hiring more Indigenous peoples into their workforce. Indigenous peoples are therefore encouraged to apply to this process and self-identify.

Nunavut Inuit (beneficiaries of the Nunavut Land Claims Agreement) will be considered before other applicants (including persons with priority entitlement and Veterans).

IMPORTANT FINANCIAL INFORMATION:
1. Successful candidates may be eligible for staff housing and the reimbursement of relocation costs.

2. Isolated Post Allowances (Northern Allowance) range from $19,000 to $38,000, which is based on if the employee has dependents or is occupying staff housing.

3. Vacation Travel Assistance will be provided for each eligible member of the household.

Please note that rates and conditions above are subject to change. Please see the Isolated Posts and Government Housing Directive for more information or to view the rates for other locations at http://www.njc-cnm.gc.ca/directive/ipgh-pile/index-eng.php.

Training will be provided to successful candidates and will require travel outside of Nunavut.

HERE'S HOW THE ASSESSMENT PROCESS WILL GO:

STEP 1 - INTRODUCE YOURSELF
Tell us about yourself! We want to know why you would be the ideal candidate for this position and what you would bring to this role. You can do this by clicking “Apply Online".

UNABLE TO APPLY ONLINE?
If you are unable to submit an application online, it can be dropped off in-person to the Fisheries and Oceans Canada office at:

Canadian Coast Guard Building 1063 (near the cargo offloading beach)
Iqaluit, NU
X0A 0H0

Alternatively, you can fax your application to Central and Arctic Region, Great Lakes Sector Human Resources at (519) 383-1988 or send by email to

Please ensure to clearly quote the selection process number: 19-DFO-CEN-EA-CCG-278453

Applications must be received by November 28, 2019 to be considered.

STEP 2 – SCREENING THE APPLICATIONS
Your resume will be reviewed to determine if you have the following experience and education:

Successful completion of two years of secondary school or an acceptable combination of education, training, or experience.

Experience providing administrative support*

* While not exhaustive, the provision of administrative support services could include: electronic calendar management for others, arranging/reconciling travel requests, financial processing (invoice, purchase orders, etc.), processing of correspondence, coordination of administrative activities, logistical organization of conferences or videoconferences, preparation of contextual documents for meetings, etc.

The following competencies may be beneficial to some of the positions being staffed:

Ability to communicate in a local Indigenous language.
Experience in data entry
Experience in providing financial support services such as reconciling financial transactions; verifying and paying invoices; extracting, reconciling, interpreting and compiling financial information for use by management; preparing budgets and financial spreadsheets; creating contracts and/or purchase orders.
Experience organizing travel, conferences or meetings
Experience in maintaining filing systems
Experience working in an office environment
Experience providing customer service
Experience using an electronic mail software (e.g. Microsoft Outlook, GroupWise, Gmail, etc).

STEP 3 – INTERVIEWS/REFERENCES
Based on your resume, you may be invited to an interview. During the interview we will be looking for you to demonstrate the following:

Effective Interpersonal Relationships
Client Service Orientation
Judgment
Initiative
Strong oral communication

Reference checks will be used to validate your:
Experience operating a computer and a variety of software programs including word processing, email and spreadsheet applications.
Strong written communication

Work environment

In this position, you would be:

Working with Marine Communication and Traffic Services (MCTS) Officers.
Supporting the MCTS work unit in Iqaluit to continue their work of monitoring waterways and ensuring the safe and efficient movement of vessels in Canadian waters.
Administrative Assistants perform a variety of duties which may include: reception; records management; data entry and retrieval; document creation, processing or tracking; coordinating or supporting meetings or events; and using and maintaining office equipment and supplies.

Did you know that Fisheries and Oceans Canada and the Canadian Coast Guard have been recognized as an employer of choice through several awards?

Canada’s Top Employers for Young People (2018 and 2019)
National Capital Region’s Top Employers (2018)
Forbes Canada’s Best Employers (2018)

Did you know that we also have a real impact on the lives of Canadians? On a typical day Fisheries and Oceans Canada and the Canadian Coast Guard:

Contribute to healthy lakes, rivers and oceans;
Save 8 human lives;
Answer 1,127 radio communications;
Respond to 5 environmental pollution reports;
And so much more!

Are you looking for an organization that:

Focuses on its employees' creativity and their professional development;
Has a rich and diverse range of career opportunities; and
Is a respectful workplace that celebrates diversity in all its genres?

If you're looking for new and rewarding challenges, do not waste another second and submit your application to join one of the most dynamic organization in the Federal Public Service.

Intent of the process

The intent of this process is to staff a CR-04 Administrative Assistant position within Fisheries and Oceans and the Canadian Coast Guard in the North. This position will be indeterminate.

A pool of qualified candidates will be established and may be used to staff similar positions within the Department of Fisheries and Oceans Canada and Canadian Coast Guard in the North or by other Federal Organizations that have vacancies to fill in the North.

Positions to be filled: 1

Information you must provide

Your résumé.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

The following may be applied / assessed at a later date (may be needed for the job)

In support of achieving a diversified workforce, consideration may be given to candidates self-identifying as belonging to one of the following Employment Equity groups: Women, Aboriginal peoples, Persons with disabilities, Visible Minorities

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Please provide a valid email address as correspondence will be sent via email whenever possible.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

An alternative format (such as Inuktitut) of the Statement of Merit Criteria is available upon request.

Persons with disabilities preventing them from applying on-line, are asked to contact us toll free at 1-800-645-5605 and press '0' for assistance.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.