Regional Administrative Assistant - CR-04

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Duties

Western Economic Diversification is looking for an Administrative Assistant to join our team. If you are motivated and interested in an exciting opportunity in a dynamic department please apply.

We are looking for people who think independently, work creatively and enjoy working in a team environment to support the priorities of the department. As a Regional Administrative Assistant, you will be challenged to provide administrative, procurement, records management, reception and data entry services to the Alberta Regional Office and Headquarters of Western Economic Diversification Canada.

Work environment

Western Economic Diversification Canada (WD) works to develop and diversify the economy of Western Canada by delivering grants and contributions programs and advocating on behalf of the West. At WD, we care about people and about serving the best interests of our clients.

We use our Values and Ethics Code as a moral compass to guide everything that we do and how we behave. What we do is equally as important as how we do it, and excellence is our standard. WD is recognized as one of Alberta’s top employers because of its support for employees, innovative workplace and ability to make a difference in the lives of Western Canadians. In the annual public service employee survey, WD employees consistently rank the department as one of the best places to work in the federal government.

Why Choose WD:
- Work with amazing people who support each other
- Meaningful work that makes a difference to the country
- Excellent compensation package
- Flexible work arrangements
- Modern work tools and technology

Intent of the process

A pool of qualified candidates (fully assessed or partially assessed) will be established and may be used to staff similar positions at this group and level. This process may be used for various tenures (including but not limited to term and indeterminate appointments, internal assignments, secondments, deployments, acting appointments) as well as various security requirements, language requirements and conditions of employment.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
• Successful completion of a secondary school diploma or employer-approved alternatives.

Degree equivalency

Experience:
• Administrative services: experience providing a full range of administrative services including: data entry, monitoring information flow, and records management.
• Information and records management: experience in maintaining physical and/or electronic files (e.g. file scanning, indexing, retrieving, retention, archiving of data)
• Procurement and contracting: experience in providing general procurement and contracting support services (e.g. assisting in general procurement practices, ordering goods and supplies)
• Experience with information technology support: providing videoconferencing support and assistance with the configuration/usage of office technology
• Experience with Microsoft Office Suite: with particular emphasis on Excel and Outlook or equivalent software systems.
• Experience in providing client service: such as mail services and responding to enquiries from the public.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge:
• Knowledge of administrative, contracting and procurement policies and procedures.

Competencies:
• Demonstrating integrity and respect
• Thinking things through
• Working effectively with others
• Showing initiative and being action-oriented
• Communication Skills (written and oral)

The following may be applied / assessed at a later date (may be needed for the job)

Asset Qualifications
• Successful completion of a post-secondary program in a field relevant to the position.

Degree equivalency

Asset Qualifications
• Experience providing recommendations to management.
• Experience providing administrative support in material management and accommodations.
• Experience managing conflicting priorities and meeting operational deadlines.
• Experience using a shared drive and electronic file management system, such as GCDocs.
• Experience using a corporate travel management system, such as HRG.
• Experience working in tracking software (such as GX, CRM, CCM).

Conditions of employment

Reliability Status security clearance

• Willingness to work overtime as required
• Willingness and ability to lift up to 20 KG

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.