INVENTORY: Archival Assistant / Records Control Officer

SELECTION PROCESS CANCELLED

We regret to inform you that this job opportunity has been cancelled.

We regret to inform you that this job opportunity has been cancelled.

Good day,

We would like to inform you that due to operational reasons and long delays associated with COVID-19, the EC-02 (19-BAL-EA-2143) will be cancelled. Please note that a new process will be launched shortly and we invite you to submit your application. You will be able to use the same answers to the pre-screening questions as previously used, if they apply. We suggest that you sign up for the jobs.gc.ca email alerts to be informed when the new process is launched.

Thank you

Update: UPDATE TO THE POSTER:
The first applicant pull will be made on December 9, 2019.
The inventory is being extended until June 30, 2020.
Changes have been made to the conditions of employment.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

Please ensure that your information is updated and remains current in your PSRS Applicant Account.

Your application in this inventory will be active for 30 days. A notice that your application is about to expire will be posted to the My Jobs menu of your account 10 days before the end of your active period. If you do not take action, your application will no longer be active and therefore no longer considered for this inventory. Should your application become inactive while the process is still open, a notice will be posted to your account indicating that your application has expired; you may select the link “Update my Inventory Status” to reaffirm your interest.

Candidates must submit their application using the "Apply online" function. Only applications submitted via this portal will be considered, unless a valid reason is presented prior to the closing date and accepted by the hiring manager.

VERY IMPORTANT NOTE: Candidates that apply for this position will have to complete a **SCREENING QUESTIONNAIRE** in order to clearly demonstrate that they meet the education and experience criteria (essential and asset qualifications). Please note that having the asset qualifications is not mandatory in order to apply to this process however they may be used at a later time.

Candidates must clearly demonstrate in the experience questionnaire how they meet the education and experience criteria listed as essential and asset qualifications on the statement of merit criteria. The assessment board cannot make any assumptions about your experience. Note that it is not sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Resumes may be used as a secondary source to validate the experience described in the experience questionnaire. Failure to clearly demonstrate in the questionnaire how you meet the education and experience, both essential and asset, where applicable, may result in the rejection of your application.

Candidates will not be solicited for incomplete or possible missing information.

Duties

ARCHIVAL ASSISTANT – In the context of the construction of a new state of the art facility in Gatineau, Québec, LAC is looking for Archival Assistants to prepare collection items for their move to their new home location. They will also be involved in the move of the collection. 1.3M containers of Library and Archives Canada’s collection material, currently stored in four(4) different LAC storage facilities, are moving and will require physical control and inventory control work required to successfully track, find, move and retrieve collection material throughout the move process and ingest into their new home location. The move is expected to be completed in May 2024.

THE RECORDS CONTROL OFFICER is responsible for the physical transfer or intake of archival records, from private, published and/or governmental sources to LAC custody; ensure the physical control of these records through different stages of processing and their proper archival storage. The RCO is also responsible for implementing the physical disposition of rejected archival records and providing advice for preventive conservation, physical arrangement, and archival housing.

Work environment

The mandate of Library and Archives Canada is to acquire, process and preserve Canada’s documentary heritage, and to provide public access to it. LAC also serves as the continuing memory of the Government of Canada and its institutions.

LAC is fully dedicated to serving all its clients: government institutions, donors, academics, researchers, archivists, librarians, students, genealogists and the general public. LAC is an institution on the leading edge of archival and library science and new technologies thanks to the strength of its staff. We are an institution proactively engaged with national and international networks in an open and inclusive way. We have a prominent public visibility that highlights the value of its collection and services.

Intent of the process

ANTICIPATORY
A pool of qualified candidates will be established following this process which may be used to staff similar positions within Library and Archives Canada.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
Successful completion of two years of a post-secondary school program with acceptable specialization in social science, statistics, library/archival work or a law-related field OR an acceptable combination of education, training and/or experience*.

*The acceptable combination is 2 years of collection management experience in preventive care or description or circulation or physical control of documentary heritage material and a high school diploma.

At the manager's discretion, an acceptable combination of education, training and/or experience, that is comparable to the minimum education stated above, may serve as an alternative.
Whenever this minimum educational standard is met through an alternative, it is met only for the position being staffed, and a candidate must be re-assessed for future appointments and deployments where the manager has allowed for the use of this alternative.

Degree equivalency

EXPERIENCE
Experience in inventory management or management of records
Experience handling collection material in an archival, library, museum or records office setting.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual Imperative BBB/BBB
English or French essential

Information on language requirements

KNOWLEDGE
Knowledge of the mandate of Library and Archives Canada
Knowledge of care and handling principles for heritage materials in different formats

ABILITIES
Ability to organize work and set priorities
Ability to communicate effectively orally
Ability to communicate effectively in writing
Ability to analyse and solve problem
Ability to handle, lift and shelve collections material weighing up to 22.8 kg appropriately

PERSONAL SUITABILITY
Judgment
Effective interpersonal relationships
Reliability
Attention to detail
Autonomous

The following may be applied / assessed at a later date (may be needed for the job)

ASSET EXPERIENCE
Experience using CMS/CMS-HD or Aurora or Amicus or Mikan database
Experience in the preparation or moving of published or archival collections
Experience in processing archival records
Experience supporting the acquisition of collection material

Conditions of employment

Various security requirements
Reliability, secret, top secret

1- Physically capable of handling, lifting and shelving collections material weighing up to 22.8 kg and of manipulating transportation devices weighing up to 140 kg.
2- Work in a warehouse / processing room type environment, which can be sometimes dark, dusty and containing mold.
3- To be able to work in any of Library and Archives Canada’s facilities located in the national Capital region.
4- On occasion travel outside the NCR
5- On occasion work overtime on short notice
6- Candidates must be available to work between 7:00 a.m. and 6:00 p.m., on a schedule determined by the employer as needed.

***DEPENDING ON THE POSITIONS TO STAFF, THE FOLLOWING MAY APPLY:
1- Possession of a valid Québec class 5 or valid Ontario class G motor vehicle driving license.
2- To drive a departmental vehicle(s) on occasion.
3- Operate a lift truck and have the ability to obtain its certification during employment.
4- On occasion Work up to 30 feet in height

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

An exam will be administered.

An interview may be administered.

Reference checks may be sought.

Candidates must meet the essential qualifications to be appointed to a position.

The application of the Asset Qualifications, random selection and/or top down selection may be used at any stage of the selection process. Please note that achieving a pass mark on any of the assessments used does not mean you will move forward in the selection process. Management may decide to use a cut-off mark that is higher than the pass mark on any evaluation used throughout the process.

Please identify clearly your substantive group and level and your employment status on your resume and/or application form, if applicable.

Please ensure that your Personal Record Identifier (PRI) is included in your application, if applicable.

You must provide proof of your education credentials at a later date.

Persons are entitled to participate in the appointment process in the official language of their choice.

You must indicate on your application if you require a technical aid for testing or an alternative method of assessment.

It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.