Various Clerical and Administrative Assistant Support Positions

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

How does this process work? Please read below to find out!

Step 1:
Your application and resume (no cover letter required) is randomly selected from the inventory. Decisions on further assessment may be based on depth and breadth of experience. For all experience factors, ensure you answer the screening questions with sufficient details to allow hiring managers to fully understand the scope of your experience. A reference is required and may be contacted to validate your response.

Step 2:
You are screened in for further assessment. Managers will be screening resumes and selecting candidates to move on to the next phase. You are contacted for an interview. The interview will be to explain the job, work environment and will be used to assess the essential Competencies. This will also be your opportunity to ask any questions you may have about the work.

Step 3:
All candidates that move through to the Interview phase will be advised of your outcome in the process.

Step 4:
If you are the selected candidate, you will be contacted to complete the Security screening. Once completed, a letter of offer will be provided.

NOTE: Appointments are made on an on-going basis as requirements arise. Qualified candidates are placed in a pool, and appointments can occur for the next several years based on the results of this process.

Our intention is to communicate with candidates via email. Candidates who apply on this selection process must include in their application a valid email address and to make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). We recommend adding the contact email at the bottom of the poster to your list of contacts. Failure to respond in a prescribed timeframe may result in elimination from this process.
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Salary Note:
CR-03: $45,869 to $49,478 per year
CR-04: $50,821 to $54,857 per year

Intent of the process

A pool of qualified candidates may be established and may be used to staff similar positions on a permanent, temporary, or casual basis with various security requirements and language profiles. Not all applications will be processed at the same time; assessments will be completed on an as needed basis.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

A response to a text question addressing the following:

• Contact information for three recent work references.
• Location of Interest

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
Successful completion of secondary school or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience:
Recent* experience using word processing software such as Microsoft Office software (Outlook, Word, Excel).
(* Recent is defined as experience obtained in the last five (5) years).

Depending on the position being staffed, any of the following experience qualifications may also be deemed as an essential qualification ("must have") and only candidates and Persons with a Priority Entitlement who possess those qualifications will be considered for that specific vacancy, or as an asset qualification ("nice to have"). Please indicate if you possess any of the following in your application:
- Experience providing general administrative or clerical support services.
- Experience in health services/medical.
- Experience in finance.
- Experience in accounting.
- Experience in travel coordination or processing travel claims.
- Experience in procurement of goods or services.
- Experience in client service.
- Experience in land use administration.
- Experience in material management.
- Experience in DND Accommodations and/or civilian hotel booking operations.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Qualifications - Education:
- Post-secondary education in a relevant field of study (for example: business administration, office administration, etc).
- Possession of a medical terminology certificate.

Degree equivalency

Asset Qualifications - Experience:
- Experience using Claims-X
- Experience using Defence Resource Management Information System (DRMIS)
- Experience using Systems Applications and Products (SAP)
- Experience using MonitorMass
- Experience in using Canadian Forces Tasks Planning and Operations
- Experience in using Military Individual Training and Education
- Experience in stocktaking including but not limited to inventory control and/or record keeping of stock holdings.
- Experience working with RoomMaster booking software.
- Experience in working with military units (Regular and Reserve Force) to ensure needs for Temporary Duty events and courses are met.
- Experience using PeopleSoft Human Resources Management System (HRMS).
- Experience with budget monitoring and maintaining files and records.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English Essential
Bilingual imperative BBB/BBB, CBC/CBC, CCC/CCC or other possible linguistic profiles.

Information on language requirements

Competencies:
Demonstrating Integrity and Respect
Thinking Things Through
Showing Initiative and being Action Oriented
Working Effectively with Others
Communication (Oral and Written)

The following may be applied / assessed at a later date (may be needed for the job)

In support of achieving a diversified workforce, consideration may be given to candidates self-identifying as belonging to one of the following employment equity groups: Aboriginal peoples, Visible Minorities, Persons with Disabilities and Women.

Operational Requirements:
Some positions may require one or more of the following (as applicable to the position being staffed):
- overtime;
- travel;
- possession of a valid unrestricted provincial driver’s license;
- obtaining/retaining a Department of National Defence 404 Operator’s Permit;
- obtaining/retaining a Form Motor Transport (FMT) 600 Operator’s Permit; or
- use of Personnel Protective Equipment (PPE) such as wearing safety footwear.

Conditions of employment

Various Security Requirements: such as Reliability, Secret

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.