Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

***Please note that you must answer the screening questions with specific examples of how you meet each essential qualification. Failing to do so WILL result in your application being rejected.***

Work environment

If you are looking for an EXCITING, CHALLENGING and DYNAMIC career in the federal Public Service, then we’re looking for you!

Located in a new LEED building downtown Gatineau, the Office of the Information Commissioner of Canada (approximately 100 employees) is where people who are passionate about serving Canadians work to make a difference.

Across all occupational categories, we offer an environment that is intellectually stimulating and supportive. We offer a wide range of exciting careers that incorporate an array of benefits, flexible work arrangements that can help you balance your work and private life and many opportunities for personal and career development, through training, coaching, conferences, performance reviews, and language training.

Intent of the process

A pool of fully or partially qualified candidates may be established and may be used to staff similar positions with various tenures, various security requirements and various linguistic requirements.

Positions to be filled: 3

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
ED: A secondary school diploma or an *acceptable combination of education, training and/or experience.

*An acceptable combination of education, training and/or experience is defined as but not limited to successful completion of 2 years of secondary school and either 1 year of experience as an administrative assistant or successful completion of 5 training courses relevant to an administrative assistant position.

Degree equivalency

EXPERIENCE
E1: Experience in providing administrative services.
E2: Experience in the use of Microsoft Office Suite.

ABILITIES
A1: Ability to prioritize.
A2: Ability to communicate orally.
A3: Ability to communicate in writing.
A4: Ability to work collaboratively with others.

PERSONAL SUITABILITIES
PS1: Thoroughness
PS2: Reliability
PS3: Judgment

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

EDUCATION
AEDU1: Successful completion of a post-secondary educational program.

Degree equivalency

EXPERIENCE
AE1: Experience working in an administrative tribunal, Agent of Parliament Office or Officer of Parliament Office or at the Office of the Information Commissioner of Canada.
AE2: Experience working for a federal, provincial or municipal government institution.
AE3: Experience coordinating travel arrangements and processing travel claims.
AE4: Experience in using software to create reports and track files within an organization such as but not limited to RDIMS, Microsoft Dynamic, SAP or other.

OPERATIONAL REQUIREMENTS

Willingness and ability to work overtime.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual - imperative

Information on language requirements

Conditions of employment

CONDITIONS OF EMPLOYMENT

Security: Various.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Reference checks MAY be sought.

An interview MAY be conducted.

A test MAY be administered.

You must provide proof of your education credentials.

Persons are entitled to participate in the appointment process in the official language(s) of their choice.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.

Please note that candidates (including employees of the Federal Public Service) will not be considered to be on travel status or on government business and that travel costs will not be reimbursed. Consequently, candidates are responsible for all costs associated with attending tests or interviews related to this process, including travel or other costs. Reimbursement of relocation expenses is offered in accordance with the Government of Canada's Initial Appointees Relocation Program (https://www.canada.ca/en/treasury-board-secretariat/services/travel-relocation/addendum-initial-appointees-relocation-program.html#num103).

Indeterminate employees at the same group and level or equivalent may be considered first for deployment. If no deployment is made, candidates from other groups and levels will be considered in the advertised appointment process.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.