Administrative Services Assistant (Anticipatory Staffing)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

The organization will accept applications on-line only. All job applications must therefore be submitted through the Public Service Resourcing System. To submit an application on-line, please click 'Apply online' below.

All communication relating to this process, including email correspondence and telephone conversations, may be used in the assessment of qualifications.

PLEASE NOTE: For this selection process, our intention is to communicate with applicants by e-mail for screening/assessment purposes (including sending invitations for assessments and issuing results).

Applicants who apply to this selection process must include in their application a valid e-mail address, and ensure this address is functional at all times and accepts messages from unknown users. IT IS THE RESPONSIBILITY OF THE CANDIDATE TO ENSURE ACCURATE CONTACT INFORMATION IS PROVIDED AND UPDATED AS REQUIRED.

Candidates from outside the federal public service will be required to pay for their own travel (including travel for assessment purposes), and may be required to pay for their own relocation expenses.

Intent of the process

« Anticipatory Staffing » This process will be used to establish a pool of qualified candidates. The pool may be used to staff similar indeterminate, term or acting positions with various linguistic profiles and/or requirements, various security requirements as well as tenures, which may vary according to the position being staffed.

Applicants are encouraged to apply ONLY if they are willing and able to work in or relocate to Edmonton, Alberta and within a 40 kilometer radius.

Job offers resulting from this process will be for either PERMANENT or TEMPORARY EMPLOYMENT.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Successful completion of two years of secondary school, or an acceptable combination of education, training and/or experience*.

* Candidates invited to an interview will be required to bring proof of their education credentials in the form of a diploma or official transcript.

Degree equivalency

Recent** experience working with Microsoft Office applications such as Word, Excel, PowerPoint and/or Access.

** Recent experience signifies within the last two years.

1. Ability to communicate effectively orally
2. Ability to communicate effectively in writing
3. Ability to organize / orchestrate

1. Detail oriented
2. Thoroughness
3. Showing initiative
4. Working effectively with others
5. Thinking things through
6. Dependability

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

1. Experience preparing documents such as letters, memoranda, briefing notes and/or reports.
2. Experience providing administrative support services such as typing, photocopying and/or filing.
3. Experience entering data into a database or spreadsheet.
4. Experience in accounting or finance.
5. Experience using a financial management system such as SAP.
6. Experience maintaining a law enforcement database.
7. Experience in providing records management services such as indexing, cross-referencing, filing, retrieving, retaining, archiving and/or destroying data.
8. Experience transcribing statements from audio cassettes or digital media.
9. Experience in providing services to internal and/or external clients.
10. Experience in providing administrative support services to senior management.
11. Possession of a valid Class 5 driver’s licence.

1. Willingness and ability to work in a busy police environment, including exposure to unsettling and/or graphic material.
2. Willingness and ability to work overtime as required.
3. Willingness and ability to travel for work and/or training purposes using various modes of transportation, including owned or leased government transport, commercial and light aircraft, up to and including remote locations.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Conditions of employment

RCMP Security Clearance

Successful applicants will be required to obtain and maintain an RCMP Security Clearance throughout their employment. Positions filled will have security clearance requirements at the following levels: RCMP Enhanced Reliability Status, Secret, or Top Secret. This requires a security/reliability interview and a field investigation in matters of criminal activities, credit/finances, education, employment, references, etc.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

It is insufficient to state only that the requirement is met or to provide a listing of current responsibilities. Candidates must provide concrete examples demonstrating how they meet the requirements.
FAILURE TO PROVIDE SUFFICIENT AND APPROPRIATE INFORMATION MAY RESULT IN ELIMINATION FROM THE PROCESS.

A random or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Assessments will comprise of a review of candidate applications, an online exam, interviews and references.

You must provide proof of education credentials. If you obtained your education outside Canada, it is your responsibility to demonstrate its equivalence, please take a look at the following link for more information: http://www.cicic.ca/383/foreign-credential-recognition.canada.

All communication relating to this process, including email correspondence and telephone conversations, may be used in the assessment of qualifications.

The references you provide must be former or current supervisors. You must include an email address and a phone number for each reference. Although only those candidates who successfully pass the interview will have their references contacted, by providing the references, you are consenting to these individuals being contacted.

Should a Civilian Member (CM) be found qualified and selected for appointment, the appointment will not result in a change of status to the Public Service (PS) category for the CM.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.