Executive Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Positions to be filled: 1

Information you must provide

Your résumé.

A covering letter in 1,000 words (maximum) "Candidates must submit a cover letter which clearly demonstrates how they meet each of the screening criteria (i.e. essential education and experience qualifications, and any asset qualifications that apply). Candidates must use the education and experience factors as a header and write one of two paragraphs for each, demonstrating how they meet that criterion. For the experience criteria, please note that it is NOT sufficient to only state that the qualification is met, or to provide a listing of current or past responsibilites. The candidate must provide concrete examples to demonstrate that the qualification is met. In addition, the candidate is encouraged to describe in detail when, where and how he/she gained the experience. Resumes will be used ONLY as a secondary source to validate the experience described in the cover letter. FAILURE TO PROVIDE AN APPROPRIATE COVER LETTER MAY RESULT IN THE REJECTION OF YOUR APPLICATION. CANDIDATES WILL NOT BE SOLICITED FOR INCOMPLETE OR POSSIBLE MISSING INFORMATION."

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION AND OCCUPATION CERTIFICATION:

Minimum of a two year College Diploma in Secretarial Studies, Administration, Office Administration or related field.

Degree equivalency

EXPERIENCE:

Recent* and extensive** experience in providing adminsitrative support to a Senior Executive (or equivalent level).

Recent and extensive experience in drafting, reviewing and correcting executive correspondence in both official languages.

Recent and extensive experience planning, managing and organizing the daily agenda and correspondance for a Senior Executive (or equivalent level).

Recent and extensive experience providing administrative support for human ressources and financial activities, including budgets.

Recent and extensive experience in making travel arrangements, including processes for travel claims and reimbursements.

Experience using Microsoft Office (Outlook, PowerPoint, Excel and Word).

*''Recent'' meaning in the past three (3) years
**''Extensive'' meaning for a minumum of one (1) year

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS:

Experience with Free Balance and PeopleSoft.

Experience coordinating and supervising the work of an administrative staff.

Degree equivalency

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CCC/CCC)

Information on language requirements

The following may be applied / assessed at a later date (may be needed for the job)

ABILITIES AND SKILLS:

Ability to set priorities, solve problems and manage time.

Ability to coordinate and supervise the work of administrative staff.

Ability to autonomously anticipate and propose options to adress the Legal Directorate's operational requirements.

Ability to work effectively in a sometimes ambiguous and chaotic environment.

Ability to communicate effectively orally.

Ability to communicate effectively in writing.

PERSONAL SUITABILITY:

Initiative
Judgment
Reliability
Effective interpersonal skills
Attention to detail

ORGANIZATIONAL NEEDS:

To have a skilled and diversified workforce representative of the population we serve by encouraging the hiring of candidates self-identifying as belonging to an employment equity group such as: Women, Aboriginal people, persons with disabilities or members of visible minorities.

OPERATIONAL REQUIREMEMENTS:

Ability and willingness to adjust work hours on an as-needed basis and to occasionally work overtime on short notice.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

ASSESSMENT:

All communication relating to this process, including email correspondence may be used in the assessment of qualifications.

A written examination will administered.

An interview will administered.

Reference checks will be sought.

Recent and past performance agreements may be used as part of the assessment.

Please be prepared to provide such documentation should it be requested from the selection board.

COMMUNICATION:

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Our intention is to communicate with candidates via email. Candidates who apply on this selection process must include in their application a valid email address and to make sure that this address is functional at all times and accepts messages from unknown users (some e-mail systems block these types of email). If you need to update your valid e-mail address after the screening phase, you must contact HR directly.

EDUCATION CREDENTIALS:

You must provide proof of your education credentials.

TO APPLY:

We will accept applications ON-LINE ONLY. All job applications must therefore be submitted through the Public Service Resourcing System. To submit an application on-line, please click on the button "Apply Now" below.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.