Administrative and Clerical Opportunities in Happy Valley-Goose Bay, Newfoundland and Labrador

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

All job applications must be submitted on-line. To submit an application, please select the button “Apply Online” below. Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Our intention is to communicate with candidates via email. Candidates who apply on this selection process must include in their application a valid e-mail address and to make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). It is the candidate's responsibility to provide any changes to their personal information to the contact indicated on this job advertisement.

Duties

Administrative Assistants/Clerks with the Department of National Defence perform a variety of duties which may include: reception; records management; data entry and retrieval; document creation, processing or tracking; coordinating or supporting meetings or events; and use and maintenance of office equipment and supplies. The specific duties vary across positions/organizations as does the scope of responsibilities assigned. This work may be performed within a range of organizations/work environments such as office, warehouse or maintenance facility work settings. The work may require lifting and carrying of heavy items or boxes or reaching for folders or items from a range of high to low shelving/storage areas.

Work environment

Located in Central Labrador, the Town of Happy Valley-Goose Bay is a vibrant community with the largest Indigenous population in Newfoundland & Labrador. With a diverse culture of Innu, Inuit, Metis, and Settlers, we are proud of our strong hunting, fishing and trapping heritage. Rich in natural resources and with a strong connection to the environment, we are surrounded by the beauty of the Mealy Mountains National Park Reserve, the Grand (Churchill) River, and Lake Melville. Happy Valley-Goose Bay is accessible by Air, Sea & Road. However, with over 1100 km of highway, 6,000 km of coastline and 294,300 sq. km of landmass, Labrador is one of the last great wilderness areas on the planet. A trip to Central Labrador is an adventure and travelers should plan accordingly. Coming from mainland Canada, Route 500 is fully paved and stretches from the Quebec border to Happy Valley-Goose Bay (530 km). Coming from the island portion of NL, Route 510 is partially paved and stretches along the east and south coasts from Blanc Sablon, QC (619 km). Once here, Route 520 will take you to nearby communities of North West River and Sheshatshiu Innu Reserve (42km).

The mission of 5 Wing Goose Bay is to conduct NORAD and other Canadian Armed Forces operations. As the Eastern gateway to the Canadian Arctic, its strategic location enables 5 Wing to play a key role in protecting the sovereignty of Canada and in the air defence of North America. Their location and the challenging airspace and terrain on and above Labrador and Quebec also allows 5 Wing Goose Bay to offer an outstanding environment for the conduct of joint and combined training for the Canadian Armed Forces, NATO partners and our allies.

Intent of the process

This anticipatory selection process will be used to create a pool of qualified candidates. This pool may be used to staff similar future positions with English essential linguistic requirements, various security requirements, various Conditions of Employment and various tenures within the Department of National Defense.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

Contact information for 2 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
- Successful completion of two years of secondary school or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:
- Experience providing clerical or administrative support services.

- Experience in records / information management.

- Experience using one or more of the following Microsoft Office applications: Outlook, Word, Excel.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements

Information on language requirements

COMPETENCIES:
- Demonstrating integrity and respect.
- Thinking things through.
- Working effectively with others.
- Showing initiative and being action-oriented.

ABILITIES:
- Ability to prioritize and work independently.
- Ability to communicate orally.
- Ability to communicate in writing.

The following may be applied / assessed at a later date (may be needed for the job)

Depending on the position being staffed, any of the qualifications below may be deemed as an essential “must have” or an asset qualification “nice to have”:

EDUCATION:
- Successful completion of secondary school.

- Post-secondary education in a relevant field of study (for example: business administration, office administration, etc).

Degree equivalency

EXPERIENCE:
- Experience providing financial or accounting support services (Accounts Payable and Accounts Receivable).

- Experience in procurement/ contracting.

- Experience in travel coordination or processing claims.

- Experience in human resources.

- Experience in a construction or maintenance environment.

- Experience in administrative assistant support services.

- Experience in supervision.

- Experience using the Defence Resource Management Information System (DRMIS) and/or SAP.

- Experience using Claims-X.

- Experience using Human Resource Management Systems (HRMS).

- Experience in an information technology environment.

- Experience in a health services environment.

- Experience in a fleet management environment.

- Experience in a supply chain environment.

- Experience in a food services environment.

ABILITIES:
- Ability to utilize MS Office applications (e.g. Microsoft Access, Microsoft InfoPath).
- Ability to use reasoning skills to solve problems. *
*The PSC General Competency Test Level 1 may be used to assess this qualification.

OPERATIONAL REQUIREMENTS:
Some positions may require one or more of the following (as applicable to the position being staffed):
- Willing and able to work overtime as pre-authorized.
- Willing and able to travel.
- Willing and able to attend employer directed training.
- Possession of a valid unrestricted provincial or territorial driver’s license.
- Willing and able to obtain and retain a Department of national Defence 404 Operator’s Permit.
- Willing and able to utilize Personnel Protective Equipment (PPE) as required.

Conditions of employment

- Security: Various, including Reliability and Secret.

- In accordance with the Treasury Board Isolated Posts and Government Housing Directive, candidates proposed for posting to an isolated post will complete a confidential personal health declaration form for themselves and for their dependents (if any) prior to appointment and at specified intervals.

Some positions may require one or more of the following (as applicable to the position being staffed):
- Overtime.
- Travel.
- Attendance of employer directed training.
- Possession of a valid unrestricted provincial or territorial driver’s license.
- DND 404 Operator’s Permit.
- Use of Personnel Protective Equipment (PPE) as required.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application.

You will be required to show how you demonstrate the essential qualifications (i.e. Education, Experience and/or Occupational Certification) for the initial screening through your resume, and in answering online screening questions. It is NOT sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate HOW, WHEN, and WHERE the qualification was met through substantiation by examples. Information on your described skills, experience, etc. provided in a cover letter or screening questions should be supported by your resume. Failure to provide the above information in the format required may result in your application being rejected from the process. Candidates will not be solicited for incomplete or possible missing information.

You may be assessed using diverse methods of evaluation, such as, standardized tests, written exam, interview, simulation exercise, reference check, etc.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Pass marks will be established for each qualification. However, achieving the pass mark is not a guarantee of an appointment or that candidates will be put through the next stages of the assessment process. A cut-off score may be used and a top-down approach may be used at any step if there is a sufficient number of candidates to meet anticipated staffing needs.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.