Executive Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

**IMPORTANT INSTRUCTIONS TO FOLLOW**

You are required to complete screening questions that clearly demonstrate how you meet the essential criteria of education and experience and any asset education and asset experience if applicable. Your response must include HOW (concrete examples), WHEN (dates) and WHERE (location of work) you meet the essential criteria required. Your resume will only be used as second source to validate the experience listed in the answers. Comments such as "refer to my attached résumé" will not be accepted and may result in your application being rejected.

Duties

The Executive Assistant coordinates a wide range of administrative functions and activities, which support the Office of the Commissioner. The role requires considerable independence, well developed interpersonal, discretion and time management skills in order to respond effectively to changing work demands and priorities and to create an environment that respects and protects the confidentiality of materials and information provided to or from the Commissioner.

Work environment

Located in downtown Ottawa, FCAC is a separate agency subject to the Public Service Employment Act (PSEA). We offer the same pension and benefits plans as the core public administration. In addition you will benefit from a minimum of four (4) weeks of vacation leave per year, earn a competitive salary, and be eligible for performance pay. We are also pleased to offer flexible work arrangements and a broad range of learning opportunities to help you grow and contribute your best. We have our own unique classification system (RE and REX) with relevant equivalences noted above. Our people are our strength and we're looking for highly engaged and talented individuals to join our team!

Intent of the process

The intent of the selection process is to staff one (1) indeterminate position.

This selection process may be used to establish a pool of qualified candidates, which could be used to staff similar or identical positions with various linguistic profiles and requirements, security profiles and various tenures.

Positions to be filled: 1

Information you must provide

Your résumé.

Contact information for 2 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Post-secondary Diploma OR secondary school diploma and five (5) years of applicable work experience.

Degree equivalency

Recent* and significant** experience in coordinating the administrative activities of an executive office such as managing an executive’s agenda, scheduling meetings, making travel arrangements or drafting minutes.

Recent* and significant** experience liaising and coordinating with external and internal stakeholders.

Experience in the quality control of correspondence or briefing notes for senior management.

Experience assisting management in the planning, control and reporting of a budget.

*Recent is defined as experience normally acquired within the last three (3) years.

**Significant experience means the breadth and depth and is defined as a combination of time spent doing the activity, as well as type (range, scope, and complexity) of work handled related to the experience criteria.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Experience using the Shared Travel Services portal.

Experience in the scheduling and organization of teleconferences and videoconferences.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CBC/CBC)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

Knowledge of policies and guidelines on travel, hospitality, conferences and event expenditures.

Demonstrating integrity and respect
Thinking things through
Working effectively with others
Showing initiative and being action-oriented
Ability to communicate effectively in writing
Ability to communicate effectively orally
Ability to manage multiple priorities in a fast pace environment
Dependability
Discretion
Attention to detail

The following may be applied / assessed at a later date (may be needed for the job)

Willingness and availability to work overtime upon request.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

Acknowledgment of receipt of applications will not be sent.

You may be assessed using a variety of tools (email communication, online test, written examination, interview, presentation, recent and past performance assessment, reference check, etc.).

You are entitled to participate in the appointment process in the official language of your choice. Please indicate in your application your preferred official language.

You must provide proof of your education credentials.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

We will only accept on-line applications received via the jobs.gc.ca site. There are some benefits associated with applying on-line: Applicants can create a profile and retrieve stored application(s) (personal information, covering letter and résumé) previously submitted and modify them, if necessary, before submitting the application. Applicants can modify their application/résumé at any time BEFORE the closing date indicated on the job advertisement.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.