Executive Assistant Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Duties

Maintains the Regional Director`s (RD`s) agenda; coordinates meetings, and prepares documents for and after meetings. Plans and organizes directorate special events and obtains the necessary approvals. Coordinates and manages workflow of the RD`s office (i.e. Receives, reviews and prioritizes correspondence and sensitive information, etc.) and is the front-line liaison with senior executives such as the Regional Director General (RDG), other RDs, departmental staff and clients.

Work environment

Did you know that PSPC was selected in 2019 for a third consecutive year as one of Canada's Best Diversity Employers? Join an organization that is committed to providing an inclusive and respectful workplace for all its employees!

Public Services and Procurement Canada (PSPC) helps the Government of Canada serve Canadians. With a strong focus on quality customer service, we provide innovative common services such as real estate and building management, purchasing, banking, pay and pensions, and translation to other government departments, agencies and boards. By providing these centralized services to departments and agencies, we enable them to focus on what they do best: providing their programs and services to Canadians.

As an organization, PSPC strives to give all its employees opportunities to achieve organizational, professional and personal goals in a respectful and inclusive workplace, mobilized and supported by leadership at all levels. For more information on PSPC's People Management Philosophy and Our Commitments please see the following link: http://www.tpsgc-pwgsc.gc.ca/apropos-about/pe-pc-eng.html

Intent of the process

To staff a permanent position.

A pool of qualified candidates will be established and may be used to staff identical or similar positions of various tenures (permanent or temporary) within the Department of Public Services and Procurement Canada in Edmonton.

Public service employees found qualified in this process may be considered for acting, assignment, deployment or secondment.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
A Secondary School diploma or an acceptable combination* of education, training and/or experience.

* An acceptable combination is defined as completion of two years of secondary school and a minimum of three years of experience working in an administrative capacity.

Degree equivalency

Experience:
E1 – Experience managing the day-to-day operations of a senior management office, including:
a) Providing administrative support services.
b) Receiving, reviewing and prioritizing correspondence and sensitive information.
c) Maintaining a process to track and ensure that tasks delegated to others are completed accurately and within the required time frames.

E2 – Experience monitoring budget expenditures and budget forecasts.

E3 – Experience using Microsoft Office suite in an office environment, including: MS Outlook, Word, Excel and PowerPoint.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Qualifications:

Education:
Graduation with a degree from a recognized post-secondary institution with acceptable specialization in administration, management or in any other field relevant to the work performed.

Degree equivalency

Experience:
E1 – Experience resolving issues and providing recommendations.

E2 – Experience using OneNote, SharePoint and/or GCDocs.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English essential, Bilingual (BBB/BBB)

Information on language requirements

Competencies:
C1 – Thinking things through - innovating through analysis and ideas.
C2 – Engagement - working effectively with people, organizations, partners.
C3 – Excellence through results - delivering through own work, relationships and responsibilities.
C4 – Values and Ethics – serving through integrity and respect.
C5 – Client Service level 1 – delivers high-quality client service.
C6 – Judgment

Abilities:
A1 – Ability to communicate effectively orally and in writing.
A2 – Ability to multitask and prioritize.
A3 – Ability to organize and manage tasks requiring multiple steps to complete.

The following may be applied / assessed at a later date (may be needed for the job)

Organizational needs:
Public Service and Procurement Canada is committed to establishing and maintaining a representative workforce. This organizational need may be identified as part of the appointment decision. In such cases, qualified candidates who self-declare as members of a visible minority group, Aboriginal people, persons with disabilities or women (in nontraditional occupations) would be considered.

Operational Requirements:
Be willing and able to work overtime on short notice.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

In addition to a resume, you must answer all screening questions demonstrating how you meet the education and experience requirements as well as the asset qualifications. Please describe in detail using concrete examples, how you meet the experience and education required. Failure to do so in the prescribed manner may result in your application being rejected.

Please note that in addition to all assessment methods, correspondence and communication in relation to this selection process may also be used to assess certain qualifications.

A random or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

A written exam will be administered.

Interviews will be conducted.

Reference checks will be conducted.

Applicants who apply to this selection process must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Applicants with disabilities: Should you require a technical aid or an alternative method of assessment to ensure an equitable assessment of your qualifications, please indicate so in your application.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.